36C26119Q0968-002.docx

Performance Work Statement

Landscaping Services for Veterans Affairs Pacific Islands Healthcare System

(VAPIHCS) American Samoa Community-Based Outpatient Clinics (CBOC)

1.0 General Information:

1.1 The Contractor shall ensure all work meets performance standards specified in this Performance Work Statement (PWS) and referenced documents. The Contractor shall commence all operations required by the contract as of the first day of the contract period.

I .2 The Contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that ground maintenance services are performed, to include, but not limited to, mowing and cutting to ensure the American Samoa CBOC is within the standard level specified in this Performance-based Work Statement (PWS). The Contractor shall perform ground maintenance services in accordance with commercial standards and practices, applicable American Samoa laws and pertinent regulations.

I .3 Disclaimer: Notwithstanding any historic data furnished by or for the medical facilities, it is the Contractor's responsibility to furnish the necessary quantities of manpower, supplies, and equipment to provide satisfactory service. If the contractor receives a request from VA personnel directing or requesting work that the contractor believes is not within the terms of the PW S or the contract, then the contractor shall notify the Contracting Officer Representative (COR) and the Contracting Officer of the request. The only person that has the authority to modify the terms of the contract or request work for which compensation will be provided is a Contracting Officer.

I .4 Location and Hours of Operation: These technical provisions require work to be accomplished at:

I .4.1 The American Samoa CBOC located at Te'o Reserve Center, Tafuna, Pago Pago, American Samoa. The approximate area of space to be maintained is 57,344 square feet, this square footage includes the medical facility building (pictures at Attachment I and Il). A parking lot is currently being constructed that totals 1,200 square feet. Normal business hours are from 7:30AM-4:00PM.

It is advised that the Contractor conducts its own measurement of the square footage or conduct a site visit (see FAR 52.237-1 for information on site visits). The Government's estimate is not considered accurate. See Attachments pictures and areas to be maintained.

I .4.2 The land area of the American Samoa CBOC within the fenced areas office Te'o USAR Center and the outside areas extending from the [Fence line of' the Te’o Center within to the street or adjacent property lines up to joint parking area (CBOC/AFEE).

I .5 Federal Holidays include New Year's Day, Martin Luther King Day, President's Day, Memorial Day, 4th of July, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas and any other Federal Holiday designated as such.

I .6 Contractor's Hours of Duties: Prior to commencing performance under this contract, the Contractor shall provide a proposed work scheduled to the COR describing how services will be accomplished.

I .7 Contractor's Work Schedule. The Contractor shall provide to the COR a proposed work schedule which depicts how services will be accomplished. All work shall be coordinated with the COR or designated representative when accomplished during normal business hours to avoid disruptions or conflicts between the Government functions and the provision of service under this contract.

1.8 Changes to Scope of Work. All references to location of buildings, rooms, or functions in the Schedule and on any drawing provided by the Government are for informational purposes only. Such references do not necessarily indicate that these locations or functional designations will remain unchanged.

Any changes to the Scope of Work will be made in writing by the CO per FAR 52.212-4 Terms and Conditions of the Contract — Commercial Items. The only person authorized to make changes to the contract is a Contracting Officer. The COR is not authorized to make changes. The Contractor's failure to comply with this instruction will reflect negatively on its performance evaluation for its handling of administrative matters and business relations.

2.0 Scope of Work:

2.1 Contractor shall supply all labor, travel, equipment, supplies and materials to accomplish the landscaping services described herein at the American Samoa CBOC. Annual rainfall in American Samoa is greater than 100" and is relatively evenly distributed throughout the year.

2.2 Mow Grounds

2.2. I Grass/Weeds shall be mowed as required in a manageable fashion where grass/weeds height will not extend beyond 4 inches. Grounds damaged or destroyed through natural disaster and others or by malicious mischief are referenced to para 2.9 Additional Landscape Maintenance (Non-recurring Maintenance).

2.2.2 The Contractor shall maintain the exterior perimeter fence lines up to a width of Il inches from the fence.

2.3 Clipping and Thatch

2.3.1 Clipping and thatch shall be collected and removed within the allotted time. The Contractor Clippings may, if the Contractor prefers, be mulched to mowing and left within the lawn as long as a thatch >2 inch does not accumulate. Mulched clippings may not exceed a maximum length of 2 inch per blade of grass.

2.4 Trimming

2.4.1 Grass, vines, and weeds shall be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, monuments, and other fixed obstacles. Trimming height shall match surrounding area grass heights.

2.5 Weed Control

2.5. I All weedy grass and dead vegetation that present an unsightly appearance shall be removed.

2.5.2 Removal of Vines. All vines growing on fences and other permanent structures shall be removed.

2.6 Removal of Debris

2.6. I The Contractor shall perform litter patrol in all areas, including parking lot when constructed. The litter patrol shall include, but is not limited to, the removal and disposal of natural debris unwanted (e.g. tree limbs, brush, leaves, rodent habitats, and dead animals) as well as the removal and disposal of man-made debris (litter). The Contractor shall segregate collected litter by type and dispose of burnable items for incineration off base in accordance with the local regulation.

2.7 Green Waste Management

2.7.1 The Contractor shall implement an effective green waste management program for all green waste generated under this requirement, thus, the cost for green waste management services shall be included in the proposed price.

2.7.2 Disposal. The Contractor shall properly dispose of green waste off based pursuant to the American Samoa Environmental Protection Agency regulations (ASCA 25.20).

2.8 Schedule/Reports/Records and other documents

2.8. I The Contractor shall establish annual schedule for the services to be performed under this contract and submit to the COR 14 calendar days after award of the contract. The annual schedule shall be approved by the COR before the Contractor will accomplish the required service.

1.

Grounds Maintenance Annual Schedule

2.9 Additional Landscaping Maintenance Services (Cleaning and Repair of Landscape including existing Trees/Bushes/Shrubs/Others)

2.9.1 Non-Recurring Site Maintenance. This is additional services that may be required on an as needed basis to cover the services in the event of urgency and emergency through natural disaster, typhoon, and/or malicious mischief. The Contractor, immediately upon request from the Contracting Officer, shall clean and repair landscape including trees/ bushes/ shrubs/ bamboos/ others (e.g. fence, gate, etc) damaged and/or destroyed by the aforementioned natural disasters. Cutting the hazardous tree is defined as Landscape Cleaning and Repair of this paragraph. Non-recurring maintenance is identified as an additional landscape service arising from urgency and/or emergency work that requires landscape cleaning and repair including trees/ bushes/ shrubs/ bamboos/ others.

2.9.2 Non-Recurring Site Maintenance is defined as maintenance, repair and cleaning which exceeds the scope of the subject PWS requirement set forth in para 2.2 thru 2.6 above and is necessary to rectify safety and health code deficiencies. The Non-Recurring Site Maintenance requires the Contractor to perform immediately, not only grounds, but tree cutting, cleaning, and repair. Urgent and/or emergency work is not limited to certain threshold, but it includes both labor and materials furnished by the Contractor. Price of such work will be negotiated between the Contractor and the Contracting Officer based on Contractor's estimate and included in a supplemental agreement to the contract/purchase order by subsequent contract modification. Based on the negotiated results, such work will be ordered from the Contracting Officer. When the work is completed, the Contractor shall report it to the COR by providing photographs as visual evidence of accomplishment. Photographs are used because the American Samoa CBOC is located in a remote area, on-site inspection by the COR is considered to be unfeasible.

2.9.2.1 Trimming/Pruning Around Utility and Communication Poles/Power Lines: The Contractor shall obtain approval from the COR at minimum 14-day calendar days in advance. Coordination with end users in needed for the topping off, de-homing, trimming and pruning around utility and communication poles and power lines.

3.0 Contractor Employees

3.1 The Contractor shall not employ persons for work on this contract, if he/she is identified to the Contractor by the Contracting Officer as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

3.2 The Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee's name. The Contractor shall adhere to all base safety and traffic regulations and policies.

4.0 Standards. All landscaping shall be accomplished to meet the requirements and standards of the Quality Assurance Surveillance Plan (QASP).

5.0 Contractor's Quality Control Plan

5.1 The Contractor shall develop and maintain a Quality Control (QC) Plan to ensure ground maintenance services and green waste management services are performed in accordance with this PWS. The QC Plan shall include, as a minimum, improving and maintain grounds program, personnel management program, quality control procedures to prevent, and ensure non-recurrence of defective services addressing the areas identified in para 10, Services Summary.

6.0 Quality Assurance Surveillance Plan (QASP):

6.1 QASP. The Government will provide a copy of its QASP to the Contractor within 30 days after contract award effective date.

6.2 Surveillances. The Government will monitor and evaluate the Contractor's performance using random, scheduled and unscheduled inspections. Observations will be recorded by the COIR or designated representative and when an observation indicates defective performance, the COR will request the Contractor or designated representative to initial the observation.

62.1 Quality Assurance visits to the individual facilities will be conducted by the COR on a regular basis and unscheduled basis.

6.3 Performance Evaluation Meeting: The supervisor shall be required to meet with COR to discuss contract performance. The COR will schedule meetings as needed with the supervisor. The Contractor may request a meeting to discuss "Contract Discrepancy Reports."

6.3. I Resolutions to poor performance: The COR will communicate with the COR on performance issues on a timely manner and should make attempts to communicate the issues with the Contractor. The COR will document all poor or non-performances and attempt to resolve them with the Contractor and forward such documentation to the CO.

7.0 Government Remedies. The Contracting Officer shall follow FAR 52.2124, Contract Terms and Conditions-Commercial Items, for the Contractor's failure to perform satisfactory services or failure to correct non-conforming services.

8.0 Damage. The Contractor shall exercise care not to damage any vehicles, facilities and grounds at the American Samoa CBOC. Any damages determined to have been caused by the Contractor shall be repaired by the Contractor at no expense to the Government. The Contractor shall be responsible for verification of the job site and the existing condition of the ground.

9.0 Access to Sites. The Contractor shall contact the designated Government Representative at each site or COR prior to work around individually fenced-in areas. The designated Government Representative will take all necessary safety precautions to allow the Contractor to perform all duties within the fenced-in area. The Contractor will notify the Government Site Manager or designated Government Representative that the area is clear after completion of duties inside the fenced-in areas.

10.0 Services Summary

Performance Objective

Performance Threshold

ss 4:

Schedule/Reports/Records

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