36C26119Q0805-0001000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION

OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADM

INISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and d ate specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 3

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO

MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 08-22-2019 36C26119Q0805 612-19-3-6133-0132 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Pacific Islands Health Care System 459 Patterson Rd Honolulu HI 96819-1522 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Pacific Islands Health Care System 459 Patterson Rd Honolulu HI 96819-1522 To all Offerors/Bidders

36C26119Q0805 08-22-2019

X X X 08/29/2019 5p.m. PST X

a) The purpose of amendment 00001 is to answer questions to solicitation 36C26119Q0805.

b) The questions and answers are attached in this amendment.

c) The statement of work has been updated to reflect answers to the questions.

Changes to the SOW have been highlighted in yellow.

d0

As a result of this amendment the due date for quotes has been extended until 8/28/2019 5p.m. Pacific Standard Time.

Questions for solicitation:

1. Can you provide a set of mechanical Drawings for the two facilities.

Available drawings will be provided to the winning bidder.

1. A site drawing of each campus (Map with building number) Site maps attached.

1. Union wages are unknown for the next 5 years. Is the value acceptable if based on the last 3 years average increase? Yes, Estimating the increase in wages is acceptable.

1. Please clarify patient rooms in the SOW, 2.3.1 Testing and balancing Room List.

Inpatient negative pressure rooms or AII Rooms

1. SOW 2.1.4- Please clarify who will provide ".. .appropriate, approved, protective, sterile clothing."

Clothing used to access specialty spaces such as OR and Sterile processing will be provided by the government.

1. 2.1.4 -"And shall ensure no debris, dust, or fallout from ducts remain behind. in the event the room requires rebalancing, is there protocol for ceiling access? Please supply a copy of 2.1.6 noted “...VA infection control procedures”.

Contractor shall provide self-contained unit with own negative pressure machine to ensure debris and duct do not fall during ceiling access if required. Vacuuming must be completed with a HEPA vacuum.

1. Is a "certified Alnor Balometer" required? Can other certified Balometers be used?

Other Balometers can be used, but must be certified within requirements to take readings.

1. SOW 2.1.6- "... approved self-containment unit..."-please clarify who is to provide such unit, the hospital or the contractor? If contractor is to supply, who is an approved vendor?

Vendor to provide. Many products meet the requirements self-contained negative pressure unit which extends to ceiling access hatches from the floor. The containment is the most critical function of the unit for access above ceilings.

1. SOW 2.2.2.a -Our final report is a certified document with collected data and as such the data cannot be altered. The report may be sent unsecured, so that notes may be added. However, the collected data and information obtained is not editable, otherwise the report will not be certified per industry standards, stating the data is as noted. An unlocked and editable spreadsheet can be made available but is not part of a certified final report. Please clarify.

Contractor can provide editable (Spreadsheet) and un-editable report as submission. Understood that un-editable report is the certified report.

1. SOW 3.2 Contractor shall have a field service representative who has received maintenance training specific to the roof types listed in paragraph. (What are the roof types ? none were listed in the SOW.)

Please disregard note 3.2 in scope of work.

1. “Contractor shall provide a report that is legible and complete including the repairs and confirmation of operation repair he addressed? This RFP is for airflow verification, what % of rooms shall we budget to require rebalancing? Or is a separate T&M budgetary $, for potential rebalancing, required? If needed repairs are found, how / by whom will the repair he addressed? This RFP is for airflow verification, what % of rooms shall we budget to require rebalancing? Testing and balancing will be done at the same time and included in the quoted price for each room. If any repairs are needed they will need to be included in a separate quote. A possible new CLIN could be added for labor hours for repairs and parts would have to be approved on an as needed basis.

1. Shall be submitted by the 2nd Tuesday of every quarter. Oct, Jan, April and July” - This implies that only the first week can perform TAB and complete the report by the 2nd Tuesday. This is a very narrow time period to conduct the necessary TAB work and submit the report, please clarify as this conflicts with 2.2.2, which states “...full reports must be distributed to the COR within 10 days of the testing of the rooms.” If required, can all access be scheduled, confirmed and guaranteed one month prior to the 1st week of every quarter?

Clarification: Quarters are:

1. 1st Quarter October through December

1. 2nd Quarter January through March

1. 3rd Quarter April through June

1. 4th Quarter July through September Testing should occur during the months of November, February, May and August.

Reports should be issued ten days after testing complete and issued by 1st Tuesday of the next Month being December, March, June and September for that quarter.

1. SOW 2.4 Fan Inspection report. Nothing follows on SOW. Is this an attachment? Please include.

Please disregard note 2.4 in scope of work.

B.2 STATEMENT OF WORK

VANCHCS Test and Balance Service Contract

1. Scope of Work

1.1 Contractor shall furnish all equipment, labor, materials, apparatus, tools, parts, transportation, supervision, permits, disposal, reporting and expertise necessary to provide:

A. Ventilation Testing and Balancing to the rooms listed below in paragraph 2.3.1 Approx. 75 Rooms.

B. An inspection of the Supply Fans and Exhaust Fans listed in paragraph 2.4.3 for any issues.

C. All reports, workbooks, spreadsheets are the property on the VA and must be sent electronically, unlocked and editable. Any formulas, data, functions and calculation are part of the reports, workbooks, spread sheets and must be included in first and final reports.

1.2 All services will be provided at Mather VA Northern California HealthCare system 10535 Hospital Way Mather, CA and at the Redding Clinic VA clinic located at 351 Hartnell Avenue Redding, CA.

2. Quarterly Testing and Balancing and Reports

2.1 Testing and Balancing. Contractor shall provide necessary manpower and supervision to properly execute quarterly Testing and air-balance of all rooms listed in 2.3.1.

2.1.1 Testing and balancing will be scheduled on a Quarterly basis.

Testing should occur during the months of November, February, May and August.

Reports should be issued ten days after testing complete and issued by 1st Tuesday of the next Month being December, March, June and September for that quarter.

2.1.2 Testing and balancing will be performed when the testing and balancing will minimize disruptions to patients, patient services or research professionals. Majority of this testing and balancing shall be done on weekends or after normal business hours. Rooms with patients must be tested after breakfast and before evening meals are served. Testing and balancing should be scheduled, and agreement made in writing, between the COR and Contractor.

2.1.3 All Operating Suite room inspections must be done after hours or on weekends when the Surgery Rooms are not occupied.

2.1.4 For Operating Room, Operating Suite and SPS inspections, the Contractor’s technicians must be suited in appropriate, approved, protective, sterile clothing. And shall ensure no debris, dust, or fallout from ducts remain behind. Clothing used to access specialty spaces such as OR and Sterile processing will be provided by the government. Contractor shall provide self-contained unit with own negative pressure machine to ensure debris and duct do not fall during ceiling access if required. Vacuuming must be completed with a HEPA vacuum.

2.1.5 Readings of registers are made with a certified Alnor Balometer. For rooms with a fume hood, a certified Shortridge Instruments Verigrid is used. Other Balometers can be used, but must be certified within requirements to take readings.

2.1.6 When Balancing is required in patient rooms, an approved self-containment unit must be used and contractor must follow VA infection control procedures when working above ceiling and or in a restricted area. Such as OR, SPS clean room. Etc. Vendor shall provide self-containment unit. Many products meet the requirements self-contained negative pressure unit which extends to ceiling access hatches from the floor. The containment is the most critical function of the unit for access above ceilings.

2.1.7 The contractor is required to provide all labor and materials required to balance the rooms to achieve the correct pressure and CFM required.

2.2 Reports. Contractor shall provide necessary manpower and supervision to properly prepare a Report of the Testing and Air Balancing.

2.2.2 The Contractor must distribute the full reports to the COR within 10 days of the testing of the rooms. The report is to be distributed in two forms:

1) Electronic file,

a. Two Printed color copies. All reports, workbooks, spreadsheets are the property on the VA and must be sent electronically, unlocked and editable. Any formulas and calculation are part of the reports, workbooks, spread sheets and must be included in first and final reports. Contractor shall provide editable (Spreadsheet) and un-editable report as submission. The un-editable report shall be the certified report.

2.2.3 The Quarterly Testing and Air Balancing Report must provide the following for each room listed in 2.3.1:

a) Room Number

b) Building

c) Cubic Feet

d) Required Balance

e) Required Supply (CFM)

f) Required Exhaust (CFM)

g) Minimum Required Air Changes

h) Actual Supply (CFM)

i) Actual Exhaust/Return (CFM)

j) Actual Air Changes per Hour

k) Actual Percent POS/NEG

l) Comments from Readings and Observations

m) Isolation Room Alarm Test Results

n) HVAC Design Manual Reference page

o) Last calibration date on testing equipment used

2.2.4 Test and Balance Report Requirements listed in 2.2.3, including d) Required Balance, e) Required Supply (CFM), f) Required Exhaust (CFM), g) Minimum Required Air Changes, are provided and pre-approved by the COR. These items must be included for each room on the Test and Balance Report. Any change to these requirements does not constitute a change to this contract.

2.3 Testing and balancing Room List

2.3.1 The rooms listed below must be tested and balanced on a quarterly base, a Test and Balance Report conforming to Section 2.1 and 2.2 must be provided with readings for each room. A worksheet must be made with the readings for each register in each of the rooms and each register shall be labeled to correspond to location and for identification. The worksheets are part of this contract and will be provided to the COR the first and last year of the agreement. Quarterly reports will be sent electronically, and printed reports will be provided to the COR. Inpatient negative pressure rooms or AII Rooms.

Dated 10-01-2013

2.3.2 Required Balance Designations:

NEG - Negative Air Balance POS - Positive Air Balance Neutral - Neutral Air Balance

2.3.3 The VA Northern California Health Care System may change the pressurization requirements of a room for different uses or applications. This does NOT constitute a change to this contract. Changes must be made in writing by the COR.

3. Qualification

3.1 Contractor shall have been engaged in testing similar equipment listed in paragraph 2.3 for a minimum of one year (1year).

3.2 Contractor shall have a field service representative who has received maintenance training specific to the room types listed in the SOW.

3.3 Contractor shall provide, upon request, evidence of appropriate training of any field service.

4. Quality Assurance

4.1 For the tasks listed in the Performance Requirement Table (PRT) below, the COR will follow the methods of surveillance specified in this contract.

4.2 When a required service in the PRT indicates defective performance, the COR will require the contract manager or representative at the site to document the observation and forward to the Contracting Officer to maintain in the file. The documentation of the observation does not necessarily constitute concurrence with the observation, only acknowledgment that he or she has been made aware of the defective performance. Government surveillance of tasks not listed in the PRT or by methods other than those listed in the PRT (such as provided for by the Inspection of Services clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the contracting officer as a result of surveillance will be in accordance with the terms of this contract.

4.3 The contractor and COR will be meet each quarterly to review reports and discuss any issue.

Review the Performance Requirements listed in table 4.3.1

4.3.1 Performance Requirements

Table 4: Performance Requirements, 4.3.1

Surveillance Factors to consider for Option Year Renewal

VA HVAC Design guide

5. SECURITY:

The contractor employees shall not have access to VA sensitive or computer information and will not require routine access to VA Facilities. The contractor employees shall require intermittent access only and will be escorted by VA employees while at VA Facilities. No background investigation is required.

A flash badge shall be obtained from the VA Facility Human Resource office. The flash badge will be worn while the Contractor employee(s) is on-site and will be returned to the HR office, upon completion of that job.

6. INVOICING:

An itemized invoice shall accompany each service order from the contractor. This invoice must show item number, description, quantity, unit, unit price, and totals for each design (advanced and basic) used. All invoices shall include contract number, purchase/delivery order number and detail of services provided. The itemized invoices submitted for payment through OLCS shall include the contract number, purchase/delivery order number and detail of services provided. All invoices will be submitted in accordance with these instructions.

VA uses a third party invoicing provider named Tungsten to provide us with electronic invoices. Please register with Tungsten so you can submit your invoice electronically to us for processing as it is a federal mandate. Contractor will need to go to the Tungsten website http://www.tungsten-network.com/uk/en/ for the registration process.

Invoices will be electronically submitted to the Tungsten website at http://www.tungsten-network.com/uk/en/ Tungsten direct vendor support number is 877-489-6135 for VA contracts.

The VA-FSC pays all associated transaction fees for VA orders. During Implementation (technical set-up) Tungsten will confirm your Tax Payer ID Number with the VA-FSC. This process can take up to 5 business days to complete to ensure your invoice is automatically routed to your Certifying Official for approval and payment. In order to successfully submit an invoice to VA-FSC please review “How to Create an Invoice” within the how to guides. All invoices submitted through Tungsten to the VA-FSC should mirror your current submission of Invoice, with the following items required. Clarification of additional requirements should be confirmed with your Certifying Official (your CO or buyer). The VA-FSC requires specific information in compliance with the Prompt Pay Act and Business Requirements.

For additional information, please contact:

Tungsten Support Phone: 1-877-489-6135 Website: http://www.tungsten-network.com/uk/en/ Department of Veterans Affairs Financial Service Center Phone: 1-877-353-9791 Email: vafscched@va.gov

See attached document: Martinez Campus Map.

See attached document: Mather Site Map.