36C26119Q0643-001.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 80

662-19-3-6040-000

36C26119Q0643 06-04-2019

Jason T. Hill 925-372-2386 06-25-2019

2:00 PM PST

Department of Veterans Affairs

VA Sierra Pacific Network (VISN 21)

VA Northern California HealthCare System

150 Muir Road

Martinez CA 94553-4668

X 100

X

561730

$7.5 Million

N/A

"See Delivery Schedule"

VA Sierra Pacific Network (VISN 21)

VA Northern California HealthCare System

FMS-VA-2(101) Financial Services Center

PO Box 149971

Austin TX 78714-9971

See CONTINUATION Page

This requirement is for:

Landscaping Services

Base Period: 9/01/2019 - 2/29/2020

Order #:

Obligation #:

Applicable wage determination(s):

(WD-SACRAMENTO) - 2015-5631 - Rev. 8 - 12_26_2018

(WD-CONTRA COSTA) - 2015-5623 - Rev. 8 - 12_26_2018

(WD-SOLANO) - 2015-5655 - Rev. 7 - 12_26_2018

See CONTINUATION Page

Jason T. Hill

Contracting Officer

36C26119Q0643

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

PERFORMANCE WORK STATEMENT

SECTION C - CONTRACT CLAUSES

C.1 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL

BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)

C.2 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.3 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

C.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.6 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.7 VAAR 852.228-71 INDEMNIFICATION AND INSURANCE (MAR 2018)

C.8 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.9 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

C.10 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.11 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

C.12 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

C.13 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

C.14 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018)

C.15 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES

OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2019)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018)

E.2 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.7 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (OCT 2018)

E.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

E.9 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

E.10 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS

(OCT 2018)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C261 Jason T. Hill

Department of Veterans Affairs

VA Sierra Pacific Network (VISN 21)

VA Northern California HealthCare System

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly in Arrears

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

FMS-VA-2(101) Financial Services Center

PO Box 149971

Austin TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the

Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Base Year: 09-01-2019 to 02-29-2020

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Landscaping / Grounds

Maintenance services for the Mather VA Facility in accordance with the

Performance Work

Statement.

6 MO

0002 Landscaping / Grounds

Maintenance services for the McClellan VA Facility in accordance with the

Performance Work

Statement.

0003 Landscaping / Grounds

Maintenance services for the Martinez VA Facility in accordance with the

Performance Work

Statement.

0004 Landscaping / Grounds

Maintenance services for the Mare Island VA

Facility in accordance with the Performance Work

Statement.

SUB-TOTAL

Option Year One: 03-01-2020 to 02-28-2021

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1001 Landscaping / Grounds

Maintenance services for the Mather VA Facility in accordance with the

Performance Work

Statement.

12.00 MO

1002 Landscaping / Grounds

Maintenance services for the McClellan VA Facility in accordance with the

Performance Work

Statement.

1003 Landscaping / Grounds

Maintenance services for the Martinez VA Facility in accordance with the

1004 Landscaping / Grounds

Maintenance services for the Mare Island VA

Facility in accordance with the Performance Work

Statement.

Option Year Two: 03-01-2021 to 02-28-2022

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2001 Landscaping / Grounds

Maintenance services for the Mather VA Facility in accordance with the

Performance Work

Statement.

2002 Landscaping / Grounds

Maintenance services for the McClellan VA Facility in accordance with the

Performance Work

Statement.

2003 Landscaping / Grounds

Maintenance services for the Martinez VA Facility in accordance with the

2004 Landscaping / Grounds

Maintenance services for the Mare Island VA

Facility in accordance with the Performance Work

Statement.

Option Year Three: 03-01-2022 to 02-28-2023

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3001 Landscaping / Grounds

Maintenance services for the Mather VA Facility in accordance with the

Performance Work

Statement.

3002 Landscaping / Grounds

Maintenance services for the McClellan VA Facility in accordance with the

Performance Work

Statement.

3003 Landscaping / Grounds

Maintenance services for the Martinez VA Facility in accordance with the

3004 Landscaping / Grounds

Maintenance services for the Mare Island VA

Facility in accordance with the Performance Work

Statement.

Option Year Four: 03-01-2023 to 02-28-2024

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4001 Landscaping / Grounds

Maintenance services for the Mather VA Facility in accordance with the

Performance Work

Statement.

4002 Landscaping / Grounds

Maintenance services for the McClellan VA Facility in accordance with the

Performance Work

Statement.

4003 Landscaping / Grounds

Maintenance services for the Martinez VA Facility in accordance with the

4004 Landscaping / Grounds

Maintenance services for the Mare Island VA

Facility in accordance with the Performance Work

Statement.

GRAND TOTAL____________________________________

PERFORMANCE WORK STATEMENT

1. General Scope of Work

1.1 The Contractor shall supply all required labor, materials, tools, equipment, supplies and permits necessary to provide Landscaping and Grounds Maintenance Services at the Veterans Affairs (VA)

Northern California Health Care System (VANCHCS).

1.2 Location of Work: Grounds maintenance services will be provided at the Veterans Affairs Northern

California Health Care System (VANCHCS)facilities.

Veterans Affairs Northern California Health Care System (VANCHCS)

Location Estimated Service Area

VANCHCS – Martinez

150 Muir Road

Martinez, CA 94553

338,394sqft

*This site has multiple building with multiple parking areas.

VANCHCS – Mare Island

201 Walnut Ave., Mare Island, Vallejo, Ca. 94592

69,808sqft

*This is a two story with two courtyards inside the building

VANCHCS - Mather

10535 Hospital Way

Sacramento, CA 95655

467,355sqft

*This site has multiple building with multiple parking areas.

VANCHCS – McClellan Park

5342 Dudley Blvd., McClellan Park (AFB) 95652

179,335sqft

*This site has 4 buildings, 98,88, 209 & 949

1.3 Site specific work will be required as identified in Section 20. Contractor will be required to perform the ground maintenance on the entire site. Contractor shall be responsible for measuring the service areas of each location for the purpose of his quote.

1.4 Changes to the landscape maintenance areas may result from new landscape improvements, new facilities and other site changes which can result in an increase or decrease to services performed by an estimated 50% and will be considered within scope of this contract.

1.5 Changes that result in projected service increases of over 5% or any change that results in a price increase must be brought to the attention of the Contracting Officer Representative (COR) and

Contracting Officer (CO) immediately to determine if a contract modification is required.

1.6 Additional services not specified in this contract may be required to address other landscaping / grounds keeping needs, all landscaping / grounds keeping related services will be considered in-scope for purposes of adding by modification at a later date. Any major (not addressed in 4.5.2 or elsewhere in this

Performance Work Statement ) Weather, Disaster or Emergency Recovery would be considered an additional service.

2. Definitions:

2.1 Federal Holidays - For the purposes of this contract are New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. When Federal holidays fall on weekends, a weekday is typically designated as the holiday. Holidays that fall on Saturday are observed on the previous Friday and holidays that fall on a Sunday are observed on the following Monday.

2.1.a Normal Business Hours: Normal Business Hours are 7:00am - 4:00pm Monday through Friday.

2.2 Not Used

2.3 Modification - Modification is a bilateral or unilateral change in the terms of a contract.

2.4 Predictive Maintenance - “Predictive maintenance” is a program of maintenance activities in which scheduling of maintenance derives from monitoring the operating condition, or changes in the operating condition, of equipment being maintained.

2.5 Quality Assurance Surveillance Plan (QASP) - The QASP is the Government’s surveillance method of monitoring and evaluating the Contractor's performance under a Performance Work Statement (PWS).

2.6 Quality Control Program - The Contractor’s complete system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable. Preparation of the written plan is the responsibility of the Contractor.

2.7 Standard Service - A standard service is defined as grounds maintenance and related services that are included in the monthly price or as defined in the Contract document. Prices are to include all applicable labor, materials, supplies, equipment (except as otherwise provided), supervision, and management.

2.8 Additional Services - “Additional services” are services that are also considered within scope of the contract, however Contractor will provide estimates at the time of need to the Government, to include all labor, supervision, supplies and materials specifically identified as being outside the provisions of the basic services. These services may be provided during or after normal working hours. The Contracting

Officer (CO) must issue a modification before work may proceed.

3. POINTS OF CONTACT:

a. Contracting Officer (CO): Jason T. Hill, jason.hill@va.gov,

b. Contracting Officer Representative (COR): Jeremy T. Jonas, Jeremy.Jonas@va.gov

c. Alternate Contracting Officer Representative (COR): Jose Saldana, Jose.Saldana@va.gov

4. General Requirements:

4.1 The contractor shall perform landscaping and grounds maintenance services in accordance with the requirements of this Performance Work Statement.

4.2 Maintain all plants, trees, shrubs, ground cover, and lawns in a manner that prolongs life and sustains a healthy appearance. The Contractor shall seek to prevent pollution by, among other things, reducing fertilizer and pesticide use, using integrated pest management techniques, recycling green waste, and mailto:jason.hill@va.gov mailto:Jeremy.Jonas@va.gov mailto:Jose.Saldana@va.gov minimizing runoff. Grounds maintenance services in the standard services and above standard services requirements shall benefit the environment and generate cost savings to the Federal Government by preserving and protecting the native plants and wildlife habitat.

4.3 The contractor shall provide a list of tools and equipment to be used during the contract for each site to the COR after 5 days of contract award. The contractor shall ensure equipment is of commercial grade and regular maintenance is preformed to keep in safe working/operating condition. The COR reserve the right to inspect any/any/all the contractor’s equipment and have it removed for maintenance/repairs at any time by the contractor at no additional cost to the government. The contractor will provide appropriate staffing levels to meet the specifications for all sites listed, however a minimum of 2 staff is required per site Monday through Friday during normal business hours. The daily schedule can be changed by the contractor if agreed upon by the COR.

4.4 Maintenance

4.4.1 Mowing. Mow all lawns, at all sites weekly. Lawns shall be kept at a height between 3”-4” summer and winter. Lawns shall be mowed during the months of December, January and February as growing conditions allow.

4.4.2 Edging.

4.4.2.1 Edge all lawns on the same day that lawns are mowed.

4.4.2.2 All edging around the perimeters of the area, around paved surfaces within the areas and around trees, bushes, shrubs, planters, standpipes, barriers, water valve boxes, recreation equipment, sprinkler heads, planter pods and other permanent structures within the areas immediately after every other mowing.

4.5 Debris Removal.

4.5.1 Collect and dispose of all grass and lawn clippings after mowing and edging into the VA provided open dumpster

Martinez – disposal dumpster is located behind the Out-Patient Clinic, Bldg. 19

Mare Island – disposal dumpster is located behind the Out-Patient Clinic, Mather – disposal dumpster in compactor dumpster located behind building 702, green waste dumpster out front of building 807, or open dumpster located at building 752.

McClellan – disposal dumpster is in the rear of building 98

4.5.2 Minor weather related debries removal includes (leaves, small branches, trash and mud)

4.6 Ground Repair

4.6.1 Groundcover: All areas shall be maintained to promote healthy and sustained growth. Ground cover must present a neat appearance. Brown, or dry spots on lawns shall be treated promptly to obtain green consistency of a whole lawn. Areas that are under repair shall be treated with All-Green, or similar solution to provide interim appearance improvement.

4.6.2 Aeration: Soil shall be aerated (frequency is dependent on the type of soil and grass but no less than one aeration-per year) by manual or mechanical methods of piercing the ground to provide an adequate air supply to the soil and promote sustained plant life. Aerate all lawns regularly and as needed to maintain good appearance, and healthy lawn.

4.6.3 Cultivation: Soil shall be cultivated to ensure the topsoil is loose for the purposes of gas exchange, water penetration, and soil aeration

4.7 Fertilization.

4.7.1 All lawn, trees, and ground cover shall be fertilized consistent with common local landscaping practices. Fertilizer used shall be of a balanced type that supplies all nutrients required for providing sustainable growth and development. The fertilizer application rate for the trees will be determined by tree type, girth, and height. Prior to application, the Contractor shall schedule time of application with the

COR.

4.7.2 Fertilize all lawns during each growing season using good time-release fertilizer such as Nitro Best or equivalent. The actual dates chosen for fertilization will be determined by agreement of the Landscape

Contractor and the COR. Fertilization shall not be performed between November 15 and January 31.

4.7.3 Apply fertilizer to all other vegetation in both developed and undeveloped area according to the specific needs of each tree or shrub. Deep root feeding is not required. Trees in undeveloped areas that are not fully established may be fertilized.

4.7.4 The contractor shall utilize the type and quantity of fertilizer that is specifically formulated for the trees/shrubs for the time of the year applied. The amount of fertilizer used shall never be less than that which is recommended by the fertilizer manufacturer.

4.7.5 Contractor shall notify COR prior to fertilizing. COR will be allowed to verify type and quantity of fertilizer used as necessary.

4.8 Weed Control.

4.8.1 Maintenance: All areas (excluding unimproved grounds) are to be free of weeds and unwanted growth.

4.8.2 Pre-emergence crabgrass control chemicals shall be applied to the grass prior to the growing season.

The quantity of pre-emergence control utilized shall never be less than that which is recommended by the pre-emergence control manufacturer.

4.8.3 Chemical controls for broad-leaf weeds shall be applied as needed. Over-seeding/ reseeding of blue grass or fescue varieties shall be done to maintain grass coverage and to fill voids created by elimination of weeds.

4.8.4 Remove weeds from all lots, curbs, roadways, planter boxes, property lines, fence lines, and around all permanent structures on the entire grounds once a month. Free growing trees small trees (under 3” dia.) will be removed with agreement of COR.

4.8.5 When chemical methods are used to remove weeds or unwanted vegetation, the contractor shall assure the compatibility of the chemicals with existing vegetation and ensure that only the weeds shall be affected by the chemicals. All weeds and unwanted vegetation killed by mechanical means, or chemical treatment shall be picked up and deposited into the government provided dumpster and shall not be left on the ground.

4.8.5(a) Cut all weeds on undeveloped areas. Keep to a maximum height of 4”.

4.8.5(b)Dispose of all weeds and weed cutting into VA provided dumpster.

4.9 Pest and Disease Control:

4.9.1 Uncertified individuals working under the supervision of a Certified Applicator shall not be permitted to provide service under the terms of this contract. Chemicals shall be applied according to manufacturers’ recommendation and shall be applied evenly. Chemicals shall be applied with extreme care to avoid hazard to any person or animal in the immediate or adjacent areas, or property damage. All chemicals shall be in the original manufacturer’s containers and properly labeled.

4.9.2 The Contractor shall utilize the Integrated Pest Management Plan for controlling pests and disease to ensure that landscape, trees, and shrubs are free of disease and infestation.

4.9.3 The Contractor shall not apply any pesticide product that has not been approved in writing by the

COR. Only qualified, trained, and licensed/certified personnel shall apply chemicals.

4.9.4 Pesticide application shall be according to need and not by schedule. As a general rule, application of pesticides in any area shall not occur unless visual inspections or monitoring devices indicate the presence of pests in that specific area. In no case shall extremely toxic materials be permitted. The

Contractor shall not store any pesticide product on Government property.

4.9.5 Routine pest control services that do not adversely affect tenant health or productivity shall be performed during the tenants’ normal working hours. When it is necessary to perform work outside of the tenants normal working hours, the Contractor shall notify the COR at least one day in advance.

4.9.6 All pesticides used by the Contractor must be registered with the U.S. Environmental Protection

Agency (EPA). Transport, handing and use of all pesticides shall be in strict accordance with the manufacturer’s labels and all applicable Federal, state, and local law and regulations.

4.9.7 Contractor shall furnish the Contracting Officer’s Representative with copies of labels, and Material

Safety Data Sheets (MSDS) for every pesticide potentially used for the maintenance of the landscape areas.

4.9.8 Contractor shall not store any pesticide product on the premises listed herein.

4.9.9 Contractor shall not formulate pesticides from concentrate on the premises listed herein without written approval by the Contracting Officer’s Representative.

4.9.10 Pesticide application shall be according to need and not by schedule. As a general rule, application of pesticide shall not occur unless visual inspections or monitoring devices indicate the presences of pests in the specific area. Preventive pesticide treatments of areas where surveillance indicates a potential insect infestation are acceptable on a case-by-case basis. Written approval must be granted by the Contracting

Officer’s Representative prior to any preventive pesticide application.

4.9.11 When pesticide use is necessary, the Contractor shall employ the least hazardous material, most precise application technique and minimum quality of pesticide necessary to achieve control.

4.9.12 When pesticides are applied to an area of ten (10) square feet or greater, the Contractor shall notify the Contracting Officer’s Representative at a minimum of one week in advance of the application.

4.9.13 Contractor must obtain written approval by the VA to apply a California Restricted Material on the premises listed herein. The use of California Restricted Materials must adhere to the permit program, rules and regulations of the California Department of Pesticide Regulation.

5.08.2 The VA has banned the use of the herbicide 2, 4-Dichlorophenoxyacetic Acid (2, 4-D) on all

Veterans Health Administration facility grounds, which include all premises listed herein.

4.9.14 Rodent and snail control shall be provided by contractor on an as needed basis.

4.9.15 Contractor is not responsible for the cleanup of bodily fluids, consisting of vomit, blood or any material deemed to be a biohazard, from the grounds. VA Environmental Management Service (EMS) will be responsible for the cleanup of bio hazardous materials

4.9.16 Hose down all walkways to leave in clean and sanitary condition Monday, Wednesday and Friday at all sites before 8am.

4.9.17 Contractor shall use effective and appropriate means to clean and remove stains, such as soda, coffee, food and bird droppings, from these areas.

5. Hard Surface Areas Cleaning: All areas (sidewalks, brick areas, hard surfaces, parking areas, garages, docks, moats, platforms, driveways, ramps, lanes, etc.) shall be clean and free of dirt, debris, gum, litter, gravel, weeds, oil, and grease. No residual dirt shall remain after the removal of the debris. Spill residue and clean-up materials shall be disposed in accordance with the Environmental Protection Agency (EPA), and State and local regulatory agency requirements.

5.1 Contractor shall use effective and appropriate means to clean and remove trash and food stains, such as soda, coffee, food pet droppings and bird droppings, and miscellaneous debris from these areas.

6. Ash Receptacles and Trash Containers Cleaning: All trash shall be collected and removed to a location designated by the COR. Trash containers and ash receptacles shall be emptied and kept clean, odor-free, and free of dirt, dust, ash, cigarette butts, debris, residue, and spilled material. Sand in ash receptacles shall be replenished as necessary. Plastic liners for all trash containers shall not be torn, worn, or contain residue.

6.1 The Contractor shall collect and transport all solid waste, trash, and debris to designated locations on the campus or other areas (holding areas) for removal from the premises. Holding areas for solid waste accumulation shall be identified by the COR.

7. Surfaces (signs, tables, etc.) Cleaning: Surfaces shall be clean, with no dirt, no cobwebs, dust, residue, streaks, spots, soil substances, discoloration, or cloth streaks. Spill residue and clean-up materials used shall be disposed of properly.

8. Parking Structures, Parking Lot(s), and Dock Areas Cleaning: Areas shall be cleaned and free of dirt, water, stains, excrement, trash, debris, and oil spill(s). Spill residue and clean-up materials shall be disposed in accordance with the Environmental Protection Agency (EPA), and State and local regulatory agency requirements.

8.1 All pedestrian areas, including sidewalks, walkways, building entrances, shall be kept clean and free from litter per the Contractor’s schedule established for the work and approved by the Contracting

Officer’s Representative.

8.2 Contractor shall use effective and appropriate means to clean and remove stains, such as soda, coffee, food pet droppings and bird droppings, from these areas.

8.3 Sweep and vacuum with mechanical sweeper all paved roads, driveways, gutters, and parking lots, and parking structures twice weekly on before 8 A.M. This work is to be done at all locations covered by this contract

9. Excrement Removal (Animal, Avian and Rodent) Cleaning: All steps and stairs, entrances, sidewalks, arcades, benches, landings, balconies, and ledges shall be cleaned of all excrement while following established safety precautions as outlined in the Center of Disease Control protocols.

Knowledge of cautionary requirements in cleaning areas contaminated by bat, pigeon, or other avian pest excrement is required. The Contractor shall fully train all employees designated to perform these services in accordance with OSHA standards and OSHA approved State plans.

9.1 Contractor shall remove and properly dispose of pet waste from landscaped areas and paved pedestrian areas.

10. Policing Outside Areas: All areas including lawn, grounds, planted areas, sidewalks, hard surfaces, parking areas, garages, docks, platforms, driveways, ramps, lanes, etc) shall be clean of gum, litter, debris, paper, trash, and other discarded material.

11. Watering.

11.1 Watering: All watering cycles shall be conducted at times that minimize inconvenience to the building occupants and visitors and maximize percolation. Entrances and Exits shall not be wet during the arrival and departure of occupants and visitors. Watering shall be accomplished using a drip, soaker hose, or other water-saving irrigation system devices. The Contractor shall operate watering systems that use automatic timers coupled with rain/freeze sensors, in an efficient manner that considers local weather and local mandates. During periods of water restrictions, watering guidelines by the local water district shall apply. The Contractor shall not be responsible for the replacement of landscaping materials that die as a result of a lack of proper access to water during these periods of water restrictions by municipalities.

11.2 Hand Watering: When mechanical irrigation is not available or is malfunctioning, Contractor shall use alternative hand watering methods such as gator bags, or equivalents to ensure, promote, and maintain healthy growth.

11.3 Adjust, Clean and Set Automatic Controllers

11.3.1 Maintenance: Irrigation systems on automatic controllers shall be adjusted, cleaned, and set for the most energy efficient watering periods. When watering lawns, the Contractor must make sure that the sprinklers and drip heads are clean and adjusted so that the water ejects evenly and covers all lawn areas and shrubs.

11.3.2 Irrigation systems that are damaged by the Contractor due to neglect shall be repaired by the

Contractor. The Contractor shall be responsible for all costs incurred to repair and test the system. Repairs shall be performed by the Contractor or the Contractor’s sub-contractor. All repairs shall be performed by qualified individuals using industry practices.

Irrigation repairs will be identified by the Contractor or the Contracting Officer’s Representative. Repairs shall be completed within forty-eight (48) hours after notification of the Contractor.

11.3.3 All repairs or replacements not resulting from maintenance operations are not covered under this contract. The Contractor shall submit a proposal for such work for Contracting Officer’s approval. Work shall not commence prior to the Contracting Officer’s acceptance of the proposal via a written and signed task order.

11.3.4 Installation of any replacement parts must be as per original design intent.

11.3.5 The same exact OEM parts (i.e. same drip bubbler with same Gallon per Hour rating) must be used for replacements unless otherwise specified by the Contracting Officer’s Representative.

11.3.6 Irrigation shall be scheduled with appropriate frequency and duration to meet the water requirements of the plants served by the valve. Excessive water use shall not be allowed.

11.3.6(a) Notifications: The Contractor shall be responsible to notify the Government in the event of operational malfunctions, breakages, or failures to the irrigation system.

11.3.7 Inspect entire sprinkler system and report any deficiencies to the COR once a week on Friday.

Provide recommendations regarding deficiencies.

11.3.8 Adjust sprinkler heads, and irrigation/water control equipment (including drip systems) weekly on

Friday to assure even distribution of water to all sprinkled areas. Program all automatic watering controllers to water daily between the hours of 5:30 pm and 7:00 am. All manually controlled sprinklers shall be operated by the contractor to assure even watering with no ‘brown’ areas.

11.3.9 Open clogged sprinkler heads (including drip systems), remove impediments which inhibit proper distribution and replace all missing, defective, damaged, broken, malfunctioning and inoperative sprinkler heads, backflow preventers, valves, timers, and broken sprinkler pipe up to and including (2”) two inches, with parts provided by the contractor as often as necessary to properly maintain sprinkled areas to normal.

11.3.10 In the event of an outage of any portion of the water sprinkler system, the contractor shall provide a temporary means of watering the effected area until the system is restored to normal.

12. Tree Maintenance.

12.1 Maintenance: Tree supports should always be kept in good condition and functioning and removed when no longer needed. All trees and shrubs should be fully protected. Tree stakes, tree ties, and guy wire shall be of materials that comparable to those existing on site and shall be replaced or repaired by the

Contractor as needed. Supports or braces are to be repositioned as often as necessary to prevent damage to the tree or shrub trunk. Sand pans can be used for trees and shrubs to protect the plant trunk from the mower and help to avoid over-watering. Keep shrubs and trees trimmed to present an attractive appearance.

12.2 Inspect all trees and shrubs for insect infestation or disease two (2) times a year in the months of

March and September. Report any insect of disease problems to the COR. If the Government decides to treat the noted problems, a separate purchase order will be issued to cover the contractor costs involved in treating or removing the insect or disease. Do not treat until separate Purchase Order is issued. Problems noted to the COR will be identified again on the Monthly Activity/Event Report submitted at the end of each month to the COR and the Contracting Officer.

12.3 Tree thinning shall reduce the density of live branches towards developing the natural branching structure. Thinning shall result in an even distribution of branches on individual limbs and throughout the crown to provide free air circulation through the remaining limbs and branches. Not more than 25 percent of the crown should be removed within an annual growing season.

12.4 Tree maintenance shall be performed only by arborists or arborist trainees who, through related training or on-the-job experience, or both, are familiar with the practices and hazards of arboriculture and the equipment used in such operations. This standard shall not take precedence over arboricultural safe work practices. Operations shall comply with applicable Occupational Safety and Health Administration

(OSHA) standards, ANSI Z133.1, as well as State and local regulations.

12.5 Climbing spurs shall not be used when climbing and pruning trees. Tree branches shall be removed in such a manner so as not to cause damage to other parts of the tree or to other plants or property.

Branches too large to support with one hand shall be precut to avoid splitting of the wood or tearing of the bark. Where necessary, ropes or other equipment shall be used to lower large branches or portions of branches to the ground.

12.6 Prune all trees in both the developed and undeveloped areas once a year in winter months after leaves drop, and before bud emergence in springtime. Prune trees in developed area to 15 ft. height, and all trees/shrubs encroaching upon fences/buildings, or other real property (branches should be trimmed at

2 feet from buildings). Notify COR of trees that need pruning beyond height of 15 ft. Trees in undeveloped areas that are not encroaching may be pruned to a lower height of 8 ft.

12.7 Prune/trim all decorative hedges, and ivy beds a minimum of three times per year in October, April, and July. Keep all vegetation a minimum of 12 inches from any building structures.

12.8 Pruning shall be accomplished consistent with good horticultural practices and in a manner, which ensures that the size and proportions of the trees, shrubs, hedges, beds, and plants are maintained.

12.9 Remove all fallen branches, fruit, and leaves from developed grounds, and from the undeveloped areas monthly.

13. Tree Care Services - Tree care services are considered an Additional Service (AS-NEEDED).

13.1 Tree Care Services will be provided on an as-needed basis as requested by the COR. These services are not included in Section 12.

13.2 The following is a general description of the types of services to be provided on an as needed basis.

A. Tree and stump removal

13.3 Emergency tree care, including spot pruning and tree removal 8.03All tree care services shall be performed under the supervision of a certified arborist.

13.4 Tree and Stump Removal 8.04.1 Trees that pose threats to structures or buildings shall be removed.

13.5 Tree or limbs being removed that are large enough to cause hardscape or infrastructure damage on impact with the ground or infrastructure shall be lowered with roping or rigging techniques.

13.6 Tree stump and perimeter roots shall be completely removed, by cutting and grinding all growth to a minimum of 8 inches below grade.

13.7 Stumps shall be ground within one (1) day of the tree removal date.

13.8 Stump-grinding debris shall be removed the same day grinding is performed.

13.9 In turf areas, Contractor shall backfill with topsoil, and lay sod to match the existing ground grade.

In non-turf areas, Contractor shall backfill with topsoil and compact to match existing grades.

13.10 Contractor shall be responsible for removing all debris generated from tree and stump removal operations.

13.11 The schedule for tree removal in association with energized utility or power lines shall be based on the size of the trees to be removed.

13.12 Trees identified for removal shall be considered within the following categories: Large, Medium, and Small, as based on their diameter. The diameter of the tree shall be determined by measuring the

Diameter Breast Height (DBH). Trees with multiple trunks shall be measured as follows: All trunk diameters shall be measured. The largest trunk diameter shall be recorded. Each remaining trunk diameter shall be halved. All values will then be added together to obtain the final tree diameter.

13.12(a) Large Trees: 36” and greater

Medium Trees: 24” to less than 36”

Small Trees: less than 24”

8.09 The schedule for tree removal shall be as follows:

13.12(b) Large Trees: Remove within 2 workdays from the Work Order date

Medium Trees: Remove within 2 workdays from the Work Order date

14. Mulching

14.1 Contractor shall maintain and replace existing mulch as necessary. Replacement mulch shall be commercial grade shredded hardwood bark, synthetic composite (such as Rubberific), or equivalent. It shall be free of sticks, stones, clods, or other foreign material. A sample of proposed mulch and chips shall be submitted to and approved by the COR prior to use. All areas to be mulched shall be raked, debris removed, edge reestablished, and any excessive mulch buildup worked into existing soil or removed, at the discretion of the COR, prior to mulch application.

15 Leaf Removal

15.1 The Contractor shall remove leaves, as necessary, to maintain a neat and clean appearance.

Throughout the year, the Contractor shall remove minor accumulations due to isolated leaf drop and shall check all storm drain openings on the premises and remove any leaves or debris that have accumulated.

Care shall be taken to remove leaves in existing mulched areas to maintain a neat and clean appearance without substantial reduction in mulch depth or damage to herbaceous or woody plant material.

16 Plant Replacements

16.1 The Contractor shall be responsible for all costs associated with the replacement of all planted materials that have been damaged as a direct result of the Contractor’s lack of oversight, neglect, or lack of proper care and maintenance.

17 Fence Lines

17.1 Maintenance: Grass, native grass, weeds, and other growth at the fence lines at border stations, shall be controlled and not exceed 6 inches in height. Any chemical treatment used must be approved by the

COR prior to use. Application of any chemicals must be accomplished by a Licensed Pest Control

Operator.

18. Pressure Washing

18.1 The Contractor shall remove all dirt, debris, residue, gum, grease, and tar within the exterior areas of the building(s) with the approval of the COR. Clean-up shall be done in an environmentally sound manner to minimize the amount of waste washed into the storm sewers or onto the ground.

19. Water Pollution Control Requirements

19.1 Water pollution control is intended to provide prevention, control, and abatement of water pollution to storm drain systems, streams, waterways, ground water and other water bodies of water.

19.2 The Contractor shall at all times observe and comply with, and shall cause all the Contractor’s agents, employees, and subcontractors to observe and comply with all existing and future Federal, state, and local laws, ordinances, regulations, orders and decrees of bodies or tribunals having any jurisdiction or authority over the work.

19.3 The Contractor shall exercise every reasonable precaution to protect storm drain systems, streams, lakes, reservoirs, bays and coastal waters from pollution with sediments, fuels, oils, bitumen, pesticides and other harmful materials, and shall conduct and schedule their operations so as to avoid or minimize muddying and sifting of said storm drain systems, streams, lakes, reservoirs, bays and coastal waters.

19.4 The Contractor shall maintain a neat appearance to the work site. The Contractor shall not sweep construction and /or other materials into the storm drain system and shall prevent such materials from entering the storm drains. The Contractor is advised that disposal of dirt and / or other debris into the public storm drain system is prohibited under local municipal codes and the California Department of

Fish & Game Code.

19.6 In order to provide effective and continuous control of water pollution, the Contractor shall provide temporary water pollution control measures which may become necessary as a result of their operations.

Temporary measures include, but not limited to, dikes, basins, ditches, tarps, and apply straw and seed.

The Contractor shall provide proper storage and disposal of all materials used in their operations. If measures being taken by the Contractor are inadequate to control water pollution effectively, the

Contracting Officer’s Representative may direct the Contractor to revise their operations and water pollution control measures. No further work shall be performed until the water pollution control measures are adequate. The VA will not be liable to the Contractor for any delays to their work due to the

Contractor’s failure to provide adequate water pollution control measures.

19.7 Any fines or penalties levied against the Contractor for violation of the above and related regulations are the sole responsibility of the Contractor.

20 SPECIAL SITE-SPECIFIC WORK REQUIREMENTS:

20.1 MATHER.

20.1.1 Provide flowers at the main entrance to the hospital (approximately 270 square feet), and the main hospital sign (approximately 100 square feet) as needed to maintain color during all seasons. Total area of plantings is estimated to be 370 square feet. Submit names and types of flowers to be planted to the

COR for approval before planting. YEAR-ROUND COLOR IN THESE AREAS IS REQUIRED.

Flowerbeds are to be free from weeds and debris. Replacement plants shall be supplied by the Contractor and approved by the COR and shall be arranged in an attractive and professional manner

20.1.2 Empty all outside trash receptacles and cigarette receptacles, Monday through Friday at all sites.

This must be done at the beginning of each day (first item of work). There are approximately 40 trash receptacles and 10 cigarette receptacles (smoking shelters) located throughout the grounds and parking areas.

20.1.3 Replace all trash receptacle plastic bag liners with new liners after emptying trash. Plastic bag liners are to be provided by contractor as a part of this contract.

20.1.4 Wash all trash and cigarette receptacles as needed. Hose off with water inside and outside of container and spray with deodorizer. Monthly or as needed

20.1.5 Hose down the Memorial Plaza in front of building 650 weekly, on Mondays, Wednesdays and

Fridays to remove stains from spilled drinks, etc.

20.1.6 Remove cobwebs from the memorial statue. This needs to be done between 7:00 AM and 8:00 AM before the clinics open.

20.1.7 Pickup and dispose of all litter and debris on all lawn and shrub areas around all buildings, and paved surfaces including parking lots, curbs, islands, walkways and roadways Monday thru Friday. This also needs to be done at the beginning of each work day (first item of work).

20.1.8 The clinic atrium in Bldg. 650 is to be cleaned before 7:30 am. Additionally, prune shrubs and maintain irrigation system.

20.1.9 Sweep or hose down outdoor patio (located near front entrance of building 650), to leave in clean condition Monday, Wednesday and Friday before 8am.

20.1.10 Sweep under VA provided dumpsters weekly while the dumpsters are moved for disposal. Pick up and dispose of trash and litter around these dumpsters, Monday through Friday

20.1.11 Wash down picnic tables at the campus weekly before 8:00 am, approximately 20 tables.

(Including tables in the building 650 front patio area) In addition the canteen tables and chairs shall be pressure washed once per month on Saturday.

20.1.12 Wash down outdoor benches and waiting areas at the campus Mondays and Fridays before 8:00

am. Areas must be free of spills, stains, and animal droppings.

20.1.13 Parking Garage (all levels) and all parking areas shall be free of litter and debris.

20.2 MCCLELLAN.

20.2.1 Provide flowers at the Clinic (building 98) North, and South Doors (2 planters at South Door and 4 planters at North door), Dental Clinic (building 88) east entrance, parking lot (island) planters and building 209 main entrance, as needed to maintain color during all seasons. Total area for all planters is approximately 250 square feet. Submit names/types of flowers to be planted to the McClellan COR for approval before planting. YEAR-ROUND COLOR IN THESE PLANTERS IS REQUIRED.

Flowerbeds are to be free from weeds and debris. Replacement plants shall be supplied by the Contractor

20.2.2 Sweep clean all walkways. There are three areas that cannot be swept; they must be washed down.

20.2.3 Sweep under VA provided dumpsters at site weekly while the dumpsters are moved for disposal.

Pick up and dispose of trash and litter around these dumpsters, Monday through Friday

20.2.4 Pickup and dispose of all litter and debris on all lawn and shrub areas around all buildings, and paved surfaces including parking lots, curbs, islands, walkways and roadways throughout the week. This

20.2.5 Wash all trash and cigarette receptacles as needed. Hose off with water inside and outside of container and spray with deodorizer. Monthly or as needed.

20.2.6 Empty all trash and cigarette receptacles, Monday through Friday. This must be done at the beginning of each day (first item of work). There are approximately 5 trash receptacles and 3 cigarette receptacles (smoking shelters) located throughout the grounds.

20.2.7 Sweep clean all walkways. There are three areas that cannot be swept; they must be washed down.

These are in front of the clinics the front covered walkway outside of all the buildings. These areas must be washed down before 8am.

20.2.8 Dispose all trash and litter into VA provided open dumpster.

20.2.9 Wash down outdoor benches and waiting areas at the campus Mondays and Fridays before 8:00

am. Areas must be free of spills, stains, and animal droppings

20.2.10 All parking areas shall be free of litter and debris.

20.3 MARTINEZ.

20.3.1 Replace flowers (approved by the COR, color & type) in the Martinez OPC atrium (approximately

130 square feet), outside the CREC by the flag pole area (approximately 320 Square feet), and next to the

Research Building entry door (approximately 20 square feet), as needed to maintain color during all seasons. Total area of all plantings is estimated to be 470 square feet. Submit names/types of flowers to be replanted to COR for approval before planting. YEAR-ROUND COLOR IN THESE AREAS IS THE

MAIN CONCERN AND SHALL BE PROVIDED Flowerbeds are to be free from weeds and debris.

Replacement plants shall be supplied by the Contractor and approved by the COR and shall be arranged in an attractive and professional manner

20.3.2 Combustion engine driven blowers shall not be used near the front entrance or the air intakes of the

Clinic, Nursing Home, and E-Wing. The walk ways in these areas shall be hosed off between 6am and

7am.

20.3.3 Martinez’s clinic atrium shall be cleaned before 7:30 am.

20.3.4 Wash all trash and cigarette receptacles as needed. Hose off with water inside and outside of

20.3.5 Empty all trash and cigarette receptacles throughout the week at all sites. This must be done at the beginning of each day (first item of work day). There are approximately 40 trash receptacles and 10 cigarette receptacles (smoking shelters) located throughout the grounds.

20.3.6 Pick up and dispose of all litter and debris on all lawn and shrub areas around all buildings, and paved surfaces including parking lots, curbs, islands, walkways and roadways. This also needs to be done at the beginning of each work day (first item of work).

20.3.7 Replace all trash receptacle plastic bag liners with new liners after emptying trash. Plastic bag liners are to be provided by contractor as a part of this contract.

20.3.8 Dispose all trash and litter into VA provided open dumpster.

20.3.9 Sweep under three (3) VA provided dumpsters located in the back-dock areas at Martinez weekly while the dumpsters are moved for disposal. Pick up and dispose of trash and litter around these dumpsters, throughout the week. Contact the COR to determine time that dumpsters are scheduled for removal.

20.3.10 Sweep clean all walkways. There are three areas that cannot be…