36C26119Q0308-0001002.docx

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

QUOTE SUBMITTAL INSTRUCTIONS

This section provides general guidance for submittal of quotes as well as specific instructions on format and content of the quote. The Vendor’s quote must include all data and information requested herein, and must be submitted in accordance with these instructions. Nonconformance with the instructions provided herein may result in an unfavorable evaluation. Quotes shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of the stated claims. The quote should not simply rephrase or restate the Governments’ requirements, but shall address how the Vendor intends to meet these requirements. Vendors shall assume that the Government has no prior knowledge of their abilities and experience, and will base its evaluation on the information presented in the Vendor’s quote. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired. Vendors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Quotes will be evaluated in accordance with VAAR Clause 852.273-73.

Incomplete and/or non-conforming quotes may be excluded from evaluation and therefore ineligible for award.

SOLICITATION QUESTIONS: Questions concerning the solicitation will be accepted from the solicitation posting date until and up to 7 days (one week) prior to the solicitation due date/time. This requirement has been established to allow time for the Government to answer such questions via amendment(s) to the public posting site. Date and time received will determine if email was timely submitted. The Government will not be obliged to answer question received after this time period.

Questions will only be accepted by email. These mails must be addressed to tracy.worrell@va.gov. The subject line in these emails must begin with 36C26119Q0305 SOLICITATION QUESTION(S).

INFORMATION REGARDING SUBMISSION OF QUOTES: Quotes will be accepted only by electronic mail (email) addressed to tracy.worrell@va.gov. The size limitation on each email is 5 MB Vendor’s Quote shall be submitted in three parts:

(1) Price Quote

(2) Technical

(3) Past Performance Pricing information shall be entered into the Schedule of Services section of the RFQ (Paragraph B.2 Schedule of Services) AND the attached Price Worksheet; no other version of a pricing schedule will be accepted. Failure to provide both may result in the determination that the quote is incomplete and/or nonconforming.

Each part shall be clearly marked with the RFQ number at the lower left-hand corner.

Each part shall be clearly marked with "PRICE QUOTE”, "TECHNICAL ", or “PAST PERFORMANCE” as appropriate.

Specific Instructions:

1. PART I – PRICE QUOTE

(a) Complete blocks 12, 17a and b, and 30a through c of the RFQ, page 1, Standard Form (SF) 1449, and all fill-ins in the Contract Administration Data section of the solicitation. In doing so, the vendor accepts to the contract terms and conditions as written in the solicitation in its entirety.

(b) Insert unit prices for each Contract Line Item Number (CLIN) including all ordering periods. All price quotes must be submitted using the Schedule of Services section of the RFQ AND complete the price worksheet attached to the solicitation. The quote must be submitted for all Performance Periods.

(c) The Vendor must return a signed copy of the following documents from section D:

I. Attachment D.1 – QASP II. Attachment D.4 – Price Worksheet

(d) Return any solicitation amendments to the original solicitation documents, signed by the same official authorized to sign the SF 1449.

(e) Vendors may be required to specific cost and pricing documentation to help determine fair and reasonable pricing.

1. PART II – TECHNICAL

In order to evaluate each quote, it is necessary that each vendor respond to all items in the same order as presented herein. Quotes shall be organized with sections appropriately identified.

(a) Section 1 – Cover letter. Shall be a maximum two-page Cover Letter and shall include the name and address of the organization submitting the proposal, together with the name, address, e-mail address and telephone number of the contact person who has the actual power to legally bind the vendor and make representations relative to the vendor’s quote and any resultant contract, for the vendor.

(b) Section 2 – Narrative Response for Capability to Perform. Offerors must demonstrate in a narrative or brief statement their experience in performing contract similar clinical staffing services comparable to this PWS in scope and size. The narrative must demonstrate the firms experience in the industry and a general understanding of the PWS. The firm must provide a narrative that details their customer support services, and contingency plan.

(c) Section 3 – Transition Plan. Offeror’s plan to retain and transition existing predecessor service employees in accordance with FAR 22.12 Non-displacement of Qualified Workers Under Service Contracts.

(d) Section 4 – Professional Qualifications and Experience I. Vendor shall submit a listing of no less than two phlebotomists for the Martinez Outpatient Clinic.

II. For each key personnel the following are required:

1. Resume

2. Evidence of certificate

(e) Section 5 – Quality Assurance/Quality Control Plan I. Quality Control Plan, reflecting the Contractor’s plan for meeting of contractual requirements and performance standards.

1. PART III – PAST PERFORMANCE – Limited to no more than two (2) pages per contract listed. Only references for recent and same or similar type contract.

(a) Documentation should include a summary of contracts performed for other government and non-government entities. Offeror shall identify any contracts that were terminated for cause.

(b) Offeror shall submit at least two references for similar clinical experience working on mobile crisis teams and on inpatient mental health units to include:

i. Contract Number

ii. Period of Performance

iii. Dollar Value of the Contract

iv. Contracting Officer

1. Include contact information

v. Documentation of such experience/Summary of contract efforts.

(c) If the vendor claims there is no past performance, then that status must be identified to the Contracting Officer not later than the date/time quotes are due from all vendors.