36C26119Q0152-000.docx

DOCX document 22 KB Posted Dec 4, 2018

Attached to: Base + 3 OYs Preventative Maintenance water systems for SPS 36C261-18-AP-3216
Solicitation number: 36C26119Q0152
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 21

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36C26119Q0152 36C26119Q0152_1.docx

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File	Type	Posted
36C26119Q0152_0003.docx	DOCX document	Jan 7, 2019
36C26119Q0152_0002.docx	DOCX document	Dec 17, 2018
1_Martinez_IR_Lab_Proposal.docx	DOCX document	Dec 11, 2018
1_Redding_OPC_Proposal.docx	DOCX document	Dec 11, 2018
36C26119Q0152_0001.docx	DOCX document	Dec 11, 2018
1_Mather_OPC_Proposal.docx	DOCX document	Dec 11, 2018
1_Martinez_Core_Lab_Proposal.docx	DOCX document	Dec 11, 2018
36C26119Q0152-001.pdf	PDF	Dec 4, 2018

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FedBizOpps Combined Synopsis/Solicitation Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 J Base + 3 OYs Preventative Maintenance water systems for SPS

36C261-18-AP-3216

95652-2609 36C26119Q0152 12-12-2018 N 811219 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Northern California HealthCare System 5342 Dudley Blvd, Bldg 209 McClellan CA 95652-2609 Michael Anda Contract Specialist 916-923-4507 Michael.Anda@va.gov Michael.Anda@va.gov See attached document: 36C26119Q0152.

STATEMENT OF WORK

De-Ionized Water Preventative Maintenance for SPS - VANCHCS

1. General Information

A. The Contractor shall provide all labor, material, parts, supplies and equipment to perform complete inspection and replacement of carbon tanks, mixed bed tanks, canister filters, gaskets, UV lamps, and/or other system sanitization parts as required at the locations listed below.

B. Location of Work: The location for service(s) are the following:

Sacramento VA Medical Center – 10535 Hospital Way, Mather, CA 95655 Martinez Outpatient Clinic (Building 19) – 150 Muir Road, Martinez, CA 94553 Redding Outpatient Clinic – 351 Hartnell Ave., Redding, CA 96002

C. Period of Performance: The period of performance is for one year with 4 one-year options:

2. Scope of Work

A. The VA Northern California Health Care System (VANCHCS) SPS service requires continuous feed type 1 reagent-grade de-ionized water for the operation of SPS washers and sterilizers. The Contractor shall provide preventive maintenance and necessary tank change(s) as required to keep the system fully operational. The Contractor shall provide periodic replacement of carbon tanks, mixed bed tanks, filters, gaskets, UV lamps, water booster pumps, and system sanitization as needed and determined by the manufacturers recommendations as well as required testing (noted below). Service(s) shall include system/tank relocation, delivery, installation and discharge/exchange of tanks, filters, lamps, paper, and other related supplies.

1. Martinez ONLY: It shall be noted that the current filter unit is no longer used by the Lab where it is currently located. It will be the responsibility of the Contractor, as part of services for this contract, to move the DI filter unit from its current location in B230D to C253 or other approved location(s) where deemed appropriate by VA to maximize the limited facility space.

2. All Sites: Contractor shall analyze and determine whether or not another DI filter unit, one with a smaller footprint, can be provided for VA use. Water usage rates for equipment can be provided by VA upon request. De-installation of the current DI filter unit(s) and installation of the new unit(s) shall be included as part of services for this contract.

B. Required Reporting: The Contractor shall submit to the COR, within 30 days after each service, a PDF copy of their service report. The service report shall contain the following data:

1.	Date of Inspection
2.	Results/Summary of service and/or inspection
3.	Total Dissolved Solids (TDS) count of water entering filter unit and water exiting filter unit
4.	Resistivity of water exiting filter units (measured units: MΩ x cm at 25°C)
5.	Parts replaced (description, item number)

C. Contractor Responsibilities

1.	The Contractor shall provide a list of personnel to the COR prior to the start of work. The list shall contain the full names of employees and telephone numbers and identify the individual(s) who will act/serve as leads or manager/supervisor.
2.	ID BADGES: All contractors shall clearly display an identification badge while on VA premises. The badge shall be displayed on the upper torso at all times.
3.	Contractor Security Requirements: Certification and Accreditation requirements do not apply for this service contract and therefore a Security Accreditation Package is not required. At no time will the vendor be in contact or have access to VA sensitive information, OI&T systems, or the VA OI&T network.
4.	Contractors Quality Assurance/ Quality Control Plan
a.	The Contractor shall establish and maintain quality control measures to ensure all contract requirements are met. Contractor shall submit one (1) PDF copy of the QAQC Plan with their initial proposal. The COR will review the document and note any needed clarifications and return to the Contractor for revisions, if necessary. A VA approved QAQC Plan shall be in place within 30 days of the contract start date.
b.	The Contractors QAQC Plan shall include the following at a minimum:
i)	An inspection plan covering all services required by this contract. The inspection plan must specify the areas to be inspected on either a scheduled or unscheduled basis and how often inspections will be accomplished and documented. The name and title of the individual(s) who will perform the inspections shall be noted.
ii)	On site records of all inspections conducted by the Contractor noting necessary corrective action(s) taken. The Government reserves the right to request copies of any inspection.
iii)	The methods for identifying and/or preventing deficiencies in the quality of service performed before the level of performance becomes unacceptable.
iv)	Organizational structure and functions noting intermediate supervisory responsibilities and overall management responsibilities for ensuring total contract performance.
v)	The Contractor shall maintain records identifying the certifications and ongoing training of each employee performing services under this contract. The Contractor shall make this record available for review by the VA. The Contractor shall provide a copy of the certification records and/or a photo copy of the employee’s identification upon request by the COR.

3.	Government Responsibilities
A.	The Contracting Officer Representative (COR) will be appointed by the Contracting Officer who will provide technical guidance and clarifications to the Contractor. It shall be noted that interpretation of contractual terms and/or financial matters is the responsibility of the Contracting Officer.

B. The COR will monitor the Contractors performance to assure that services provided and the standards of performance are met in accordance with this Statement of Work and the QAQC Plan. In accordance with FAR 52.212-4 (a) “Inspection/Acceptance” the Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of non-conforming supplies or re-work of non-conforming services at no additional cost to the Government.

4.	Hours of Operation
A.	All services provided at VANCHCS are performed during normal working hours of 8:00 a.m. to 4:00 p.m., Monday through Friday, except holidays.

B. Federal holidays observed are the following: New Year’s Day; Martin Luther King Jr. Day; President’s Day; Memorial Day; Independence Day; Labor Day; Columbus Day; Veteran’s Day; Thanksgiving Day; Christmas Day;

5. Payment: The Contractor shall coordinate with the COR prior to submitting monthly invoices to DFAS Austin. The COR will verify services rendered and authenticate the invoice via Online Certification System (OLCS). Note, pay request(s) may be submitted outside of the typical monthly submission schedule by mutual agreement of the VA and Contractor.

6.	Records Management Requirements: The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:
1.	Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.
2.	Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.
3.	Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.
4.	Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.
5.	Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.
6.	The Government Agency owns the rights to all data/records produced as part of this contract.
7.	The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.
8.	Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].
9.	No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its Contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.
10.	Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (Subcontractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any Subcontractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

(i)This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) Solicitation number 36C26119Q0152 is issued as a request for quote (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101.

(iv) This acquisition is a full and open competition. The NAICS code is 811219 and the size standard is $20.5 million.

(v) The contract line items are listed in the price schedule of the solicitation package. When providing a quote, please provide a fixed monthly rate for each line item.

(vi) The contractor shall provide water deionization services for the VA Health Care System in accordance with the Performance Work Statement that is included in the solicitation package.

(vii) The period of performance is from TBD. With 4 Option Years.

(viii) The provision 52.212-1, Instructions to Offerors—Commercial, applies to this acquisition. See solicitation package for this provision which includes the quote submission instructions.

(ix) The provision 52.212-2, Evaluation—Commercial Items, applies to this acquisition. See solicitation package for the evaluation factors that will be used to determine which vendor will be selected for the contract award.

(x) The provision 52.212-3, Offeror Representations and Certifications—Commercial Items, applies to this acquisition.

(xi) The clause 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

(xii) The clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Items, applies to this acquisition.

(xiii) All additional contract clauses and provisions are included in the attached solicitation package.

(xiv) The Defense Priorities and Allocations System (DPAS) do not apply to this acquisition.

(xv) Quotes are due by 12:00 PM (Pacific Time) on Dec 12, 2018 and can be emailed to Michael.Anda@va.gov.

(xvi) The point of contract is Mike Anda. Phone (916) 923-4543. Email Michael.Anda@va.gov.

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