36C26118Q9529-005.doc

Statement of Work

U.S. Department of Veterans Affairs

4150 Clement St, San Francisco, CA 94121

Specialty Clinic Painting + ELECTRICAL WIRING Transaction Number: 662-18-2-6449-0041

VA Point of Contact (POC): Susan Ives, COR Email: susan.ives2@va.gov

TABLE OF CONTENTS

1SECTION 01 00 00 GENERAL REQUIREMENTS

11.1 GENERAL INTENTION

41.2 STATEMENT OF BID ITEM(S)

41.3 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

41.4 CONSTRUCTION SECURITY REQUIREMENTS

51.5 FIRE SAFETY

91.6 OPERATIONS AND STORAGE AREAS

141.7 ALTERATIONS

151.8 INFECTION PREVENTION MEASURES

181.9 DISPOSAL AND RETENTION

201.10 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND IMPROVEMENTS NA

201.11 RESTORATION

211.12 PHYSICAL DATA NA

211.13 PROFESSIONAL SURVEYING SERVICES NA

211.14 LAYOUT OF WORK NA

211.15 as-built drawings na

211.16 USE OF ROADWAYS

211.17 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

221.18 TEMPORARY USE OF EXISTING ELEVATORS NA

231.19 TEMPORARY USE OF NEW ELEVATORS NA

231.20 TEMPORARY TOILETS

231.21 AVAILABILITY AND USE OF UTILITY SERVICES

241.22 NEW TELEPHONE EQUIPMENT NA

241.23 TESTS NA

241.24 INSTRUCTIONS NA

241.25 GOVERNMENT‑FURNISHED PROPERTY NA

241.26 RELOCATED EQUIPMENT OR ITEMS NA

241.27 STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT NA

241.28 CONSTRUCTION DIGITAL IMAGES NA

241.29 HISTORIC PRESERVATION NA

241.30 Parking

241.31 I.D. Badges

241.32 RADIOLOGY and bio safety NA

241.33 construction schedule

261.34 Daily Logs

261.35 TB Testing Requirements

271.36 SEASONAL INFLUENZA VACCINATION

28SECTION 01 35 26 Safety REQUIREMENTS

281.1 APPLICABLE PUBLICATIONS:

291.2 DEFINITIONS:

311.3 REGULATORY REQUIREMENTS:

311.4 ACCIDENT PREVENTION PLAN (APP):

371.5 ACTIVITY HAZARD ANALYSES (AHAs):

391.6 PRECONSTRUCTION CONFERENCE:

391.7 “SITE SAFETY AND HEALTH OFFICER” (SSHO) and “COMPETENT PERSON” (CP):

401.8 TRAINING:

411.9 INSPECTIONS:

421.10 ACCIDENTS, OSHA 300 LOGS, AND MAN-HOURS:

431.11 PERSONAL PROTECTIVE EQUIPMENT (PPE):

431.12 INFECTION CONTROL

521.13 TUBERCULOSIS SCREENING: See general requirements 01 00 000 1:35.

521.14 FIRE SAFETY

541.15 ELECTRICAL

551.16 FALL PROTECTION

561.17 SCAFFOLDS AND OTHER WORK PLATFORMS

571.18 EXCAVATION AND TRENCHES - NA

571.19 CRANES - NA

571.20 CONTROL OF HAZARDOUS ENERGY (LOCKOUT/TAGOUT -NA

571.21 CONFINED SPACE ENTRY - NA

571.23 LADDERS

581.24 FLOOR & WALL OPENINGS - NA

59SECTION 09 91 00 PAINTING

59PART 1 – GENERAL

66PART 2 - PRODUCTS

67PART 3 - EXECUTION

83SECTION 26 05 11 REQUIREMENTS FOR ELECTRICAL INSTALLATIONS

83PART 1 - GENERAL

831.1 DESCRIPTION

831.2 MINIMUM REQUIREMENTS

841.3 TEST STANDARDS

851.4 QUALIFICATIONS (PRODUCTS AND SERVICES)

851.5 APPLICABLE PUBLICATIONS

851.6 MANUFACTURED PRODUCTS N/A

851.7 variations from contract requirements

861.8 MATERIALS AND EQUIPMENT PROTECTION

861.9 WORK PERFORMANCE

871.10 EQUIPMENT INSTALLATION AND REQUIREMENTS N/A

871.11 EQUIPMENT IDENTIFICATION N/A

871.12 SUBMITTALS

871.13 SINGULAR NUMBER N/A

871.16 WARRANTY

871.17 instruction N/A

87SECTION 27 10 00 CONTROL, COMMUNICATION AND SIGNAL WIRING

87Part 1 - GENERAL

871.1 DESCRIPTION

881.2 RELATED WORK NA

881.3 SUBMITTALS NA

88Part 2 - PRODUCTS

882.1 CONTROL WIRING NA

882.2 COMMUNICATION AND SIGNAL WIRING NA

882.3 INSTALLATION KIT

891.1 EXISTING WIRING NA

892.1 INSTALLATION NA

892.2 EQUIPMENT IDENTIFICATION NA

892.3 TESTING

90addendum ONE – DRAFT SCHEDULE

1addendum two – area of work modules 1 & 2

2addendum two – area of work module 3

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 GENERAL INTENTION

A. General Requirements:

1. The San Francisco VA Health Care System, (SFVHCS) Is in the process of updating the finishes and furniture in our specialty clinics. Painting the rooms and refinishing the doors is required and we are not able to do this work in-house due to the tight time frame and scope that exceeds normal maintenance.

2. Since no more than five rooms can be down at a time, the work will be phased over 11 weeks, (22 non-consecutive days) and work will not be performed during federal holiday weeks. Patching, painting, and electrical work will occur on Thursday’s and Friday’s for each phase within a 6 a.m. – 8 p.m. window, with painting to begin no earlier than 3 p.m. All work must be completed by 8 p.m. on Friday (Addendum One (page 57) for CONTRACT WORK HOURS, SCHEUDLE and FEDERAL HOLIDAYS.)

3. The Contractor is required to coordinate closely with the Contracting Officer Representative (COR).

4. The general scope of this project is to patch and paint 36 exam rooms (13,442 square feet), and refinish 53 wood doors and relocate electrical outlets and data ports in three specialty clinics. These clinics are located on the Ground floor of Bldg. 203 and are separated by the medical center’s main entry. The clinics are referred to as module 1, 2, and 3.

5. Due to existing conditions electrical outlets and data ports will need to be relocated. The number will not exceed (10) electrical outlets and (3) data ports.

6. Outlet Relocation – Existing outlet being relocated, extend new conductors with ground wire in ¾” EMT conduit to new location (Location selected by the COR). Provide 20A hospital grade type duplex receptacle with cover plate, install blank cover plate on the abandon existing outlet being removed. Electrician to field verify new conductor size needed for this task.

7. Data Ports – Need to provide and extend new date cable (Cat 6e) from existing termination point or Patch panel location in I.T. closet, to new data outlet port location (Location selected by the COR). New Data Cables (Cat 6e) being provide and extended, prior to termination into the VA’s network or patch panel, at each data port cables shall be tested (Calibration testing) and submit that report to COR, the VA I.T. to review that report for approval prior to contractor complete their final connection into the VA’s system. Provide a blank cover plate on abandon existing data port being removed. Data technician to field verify existing condition and confirm termination point for selected relocated data ports.

8. All furniture and equipment will be removed by others prior to painting the rooms.

9. Please note that 1 to 2 walls have wall covering that has been painted over. There are approximately 60 10’long x 8’high walls with wall covering. INCLUDE THE COST OF REMOVING WALL COVERING AS AN OPTION.

10. The clinics will remain operational throughout this process; therefore, the corridors must remain clear. No more than five rooms will be painted each week. This project will be phased with the duration lasting 11 weeks, (22 non-consecutive days) and work will not be performed during federal holiday weeks. Refer to the addendum one for specific requirements. It is incumbent upon the potential Contractor to investigate the site for any items required for this project not listed here.

B.

Visits to the site by Bidders: A site visit is highly encouraged but not mandatory and will be scheduled during the solicitation process.

C.

Testing: N/A D. Badging: All employees of general contractor and subcontractors shall comply with VA’s security program and obtain a VA ID badge (See 1.31) from VA police. Along with ID Badges all workers must be able to speak and understand English during construction. Construction areas as defined by the contract documents will be keyed to a construction core when Notice to Proceed is issued. Access to non-construction areas is limited to public areas only. Access needed outside of construction area (i.e., mechanical rooms) will be provided by COR or his/her representative upon written or verbal request.

F.

OSHA Certification: Prior to commencing work, general contractor shall provide proof that a 30 Hours OSHA certified “competent person” (CP) (29 CFR 1926.20(b) (2) will maintain a presence at the work site whenever the general or subcontractors are present.

G.

Training:

1.

Beginning July 31, 2005, all employees of general contractor or subcontractors shall have the 10-hour OSHA certified Construction Safety course and /or other relevant competency training, as determined by VA CP with input from the ICRA team.

2. In addition to the 10-hours OSHA training, VA will provide site specific training as determined by VA Competent Person with input from the VA’s Infection Control Risk Assessment team. Coordination of this required training will be accomplished through the COR or Project Engineer. This briefing shall include information on the construction limits, VAMC safety guidelines, means of egress, break areas, work hours, locations of restrooms, use of VAMC equipment, etc. All contractors, subcontractors, and vendors must receive this training in order to work at our facility. Failure to receive this training may cause debarment of contractor’s staff until such training is accomplished.

3.

Submit training records of all such employees for approval before the start of work: List of trainings Biosafety, Radiation and Animal Holding H. Pre-Construction handout Dated April 2016:

1. The contractor shall utilize this pre-construction packet as an orientation package to the SF VAMC facilities procedures and requirements for construction. This packet shall be reviewed by the contractor and utilized as tool to inform and educate their employees and their sub-contractors to the required procedures to be followed at the facility.

1.2 STATEMENT OF BID ITEM(S)

A.

See General Intention and Scope of Work.

1.3 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A.

Furnished Construction Documents: After NTP of award contract, 1 set of specifications and drawings will be furnished.

B.

Additional Construction Documents: Requests for additional sets of drawings will be made by the Contractor’s at their own expense.

C. Contract Specification: See Addendum.

1.4 CONSTRUCTION SECURITY REQUIREMENTS

A.

Security Plan:

1.

The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2.

The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B.

Security Procedures:

1.

General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2.

For working outside the “regular hours” as defined in the contract, The General Contractor shall give 14 days’ notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3.

No photography of VA premises is allowed without written permission of the Contracting Officer.

4.

VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

5. Contractor shall adhere to all security standards regarding VA data. The C&A requirements do not apply and a Security Accreditation Package is not required.

C.

Guards: NA D.

Key Control: NA E.

Document Control: NA G.

Motor Vehicle Restrictions:

1.

Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 3 days before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2.

Separate permits shall be issued for General Contractor and its employees for parking in designated areas only.

1.5 FIRE SAFETY

A.

Applicable Publications: Publications listed below form part of this Article to extent referenced. Publications are referenced in text by basic designations only.

1.

American Society for Testing and Materials (ASTM):

E84-2016 Surface Burning Characteristics of Building Materials

2.

National Fire Protection Association (NFPA):

10-2013 Standard for Portable Fire Extinguishers

30-2015 Flammable and Combustible Liquids Code 51B-2014 Standard for Fire Prevention during Welding, Cutting and Other Hot Work 70-2017 National Electrical Code 241-2013 Standard for Safeguarding Construction, Alteration, and Demolition Operations 3.

Occupational Safety and Health Administration (OSHA):

29 CFR 1926

Safety and Health Regulations for Construction B. Fire Safety Plan: Establish and maintain a fire protection program in accordance with 29 CFR 1926. Prior to start of work, prepare a plan detailing project-specific fire safety measures, including periodic status reports, and submit to COR for review for compliance with contract requirements in accordance with floor plans shown in ADENDUM TWO prior to any worker for the contractor or subcontractors beginning work, they shall undergo a safety briefing provided by the general contractor’s competent person per OSHA requirements. This briefing shall include information on the construction limits, VAMC safety guidelines, means of egress, break areas, work hours, locations of restrooms, use of VAMC equipment, etc. Documentation shall be provided to the COR that individuals have undergone contractor’s safety briefing.

C.

Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.

D.

Distance Requirements: Separate temporary facilities, such as trailers, storage sheds, and dumpsters, from existing buildings and new construction by distances in accordance with NFPA 241. For small facilities with less than 6 m (20 feet) exposing overall length, separate by 3m (10 feet).

E.

Temporary Construction Partitions:

1.

Install and maintain temporary construction partitions to provide smoke-tight separations between construction areas the areas that are described in phasing requirements and adjoining areas. Construct partitions of gypsum board or treated plywood (flame spread rating of 25 or less in accordance with ASTM E84) on both sides of fire retardant treated wood or metal steel studs. Extend the partitions through suspended ceilings to floor slab deck or roof. Seal joints and penetrations. At door openings, install Class C, ¾ hour fire/smoke rated doors with self-closing devices.

2.

Install one-hour temporary construction partitions as shown on drawings to maintain integrity of existing exit stair enclosures, exit passageways, fire-rated enclosures of hazardous areas, horizontal exits, smoke barriers, vertical shafts and openings enclosures.

3.

Close openings in smoke barriers and fire-rated construction to maintain fire ratings. Seal penetrations with listed through-penetration firestop materials in accordance with Section 07 84 00, FIRESTOPPING . As described below:

a. Provide UL or equivalent approved firestopping system for the closures of openings in walls, floors, and roof decks against penetration of flame, heat, and smoke or gases in fire resistant rated construction.

b. Provide UL or equivalent approved firestopping system for the closure of openings in walls against penetration of gases or smoke in smoke partitions.

F.

Temporary Heating and Electrical: Install, use and maintain installations in accordance with 29 CFR 1926, NFPA 241 and NFPA 70.

G.

Means of Egress: Do not block exiting for occupied buildings, including paths from exits to roads. Minimize disruptions and coordinate with COR H.

Egress Routes for Construction Workers: Maintain free and unobstructed egress. Inspect daily. Report findings and corrective actions weekly to COR.

I.

Fire Extinguishers: Provide and maintain extinguishers in construction areas and temporary storage areas in accordance with 29 CFR 1926, NFPA 241 and NFPA 10.

J.

Flammable and Combustible Liquids: Store, dispense and use liquids in accordance with 29 CFR 1926, NFPA 241 and NFPA 30.

K.

Standpipes: NA L.

Sprinklers: NA M.

Existing Fire Protection: Do not impair automatic sprinklers, smoke and heat detection, and fire alarm systems, except for portions immediately under construction, and temporarily for connections. Provide fire watch for impairments more than 6 to 8 hours in a 24-hour period. All existing or temporary fire protection systems (fire alarms, sprinklers) located in construction areas shall be tested as coordinated with the medical center. Parameters for the testing and results of any tests performed shall be recorded by the medical center and copies provided to the COR Engineer.

N.

Smoke Detectors: Prevent accidental operation. Remove temporary covers at end of work operations each day. Coordinate with COR.

O.

Hot Work: Perform and safeguard hot work operations in accordance with NFPA 241 and NFPA 51B. Coordinate with COR. Obtain permits from facility Safety through COR at least 3 working days in advance. Designate contractor's responsible project-site fire prevention program manager to permit hot work.

P.

Fire Hazard Prevention and Safety Inspections: Inspect entire construction areas weekly. Coordinate with, and report findings and corrective actions weekly to COR.

Q.

Smoking: Smoking is prohibited in and adjacent to construction areas inside existing buildings and additions under construction. In separate and detached buildings under construction, smoking is prohibited except in designated smoking rest areas.

R.

Waste Disposal: Dispose of waste and debris in accordance with NFPA 241. Remove from buildings daily.

S.

Debris Removal: Perform other construction, alteration and demolition operations in accordance with 29 CFR 1926.

T.

Fire Safety Training: See Construction Safety Handbook.

U. Temporary Electrical: Contractors are not allowed to use power supplied by VA unless approved by COR. If approved, use and installations shall be in accordance with 29 CFR 1926, NFPA 241 and NFPA 70. At no time will VA approve temporary power connection from a critical electrical circuit.

1.6 OPERATIONS AND STORAGE AREAS

A.

Storage Areas: There is no onsite storage for this project.

B.

Temporary Buildings: NA C.

Road Access: The Contractor shall, under regulations prescribed by the COR, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D.

Material Storage: NA E. Daily Construction Routine: Workmen are subject to rules of Medical Center applicable to their conduct. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

F.

Construction Impacts: Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1.

Do not store materials and equipment in other than assigned areas.

2.

Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than four work days. Provide unobstructed access to Medical Center areas required to remain in operation.

3.

Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

G. Construction Safety Rounds: VA will perform Construction Safety Rounds weekly. Contractor superintendent or Contractor’s Competent Person will be present during these safety inspections. COR will identify the date and time of these weekly inspections H.

Unoccupied Buildings: NA J.

Construction Fence: NA K.

Contractor Occupied Building: NA L.

Utilities Services: Maintain existing utility services for Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1.

No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without the Medical Center Director’s prior knowledge and written approval. Refer to specification per utilities.

2.

Contractor shall submit a request to interrupt any such services to COR, in writing, 21 Calendar Days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3.

Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4.

In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

5.

Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

M.

Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

N.

Construction Area: To minimize interference of construction activities with flow of Medical Center traffic, comply with the following:

1.

Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. Wherever excavation for new utility lines cross existing roads, at least one lane must be open to traffic at all times. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways.

2.

Method and scheduling of required cutting, altering and removal of existing roads; walks and entrances must be approved by the COR.

O. CONTRACT WORK HOURS and FEDERAL HOLIDAYS:

1. Standard daily contract work hours at the San Francisco VA Medical Center (SFVAMC) are from 6:00 AM to 8:00 PM, Pacific Standard Time (PST), Monday through Friday, with the exception of Federal Holidays. The contractor shall submit to the Contracting Officer (CO) for approval, in writing, a notice of its desire to work during any period/hours other than the standard. Notice shall include a detailed description of the type of work to be performed and its location. These “non-standard” hours are referred to as “WHEN Hours” (Weekend-Holiday-Evening-Night). The notice requesting work during WHEN hours shall be submitted not less than fourteen 14 Calendar days prior to each period of work scheduled at times other than normal duty hours to include Federal holidays. Contractors are reminded that patients are generally asleep after 10:00 PM EST. Therefore, approval is subject to the availability of the project manager/COR, the type of work to be performed, the specific hours requested, and the anticipated noise level that will be generated by contractor activity. Under no circumstance will the contractor proceed without express written approval of the Contracting Officer. When weekend work is approved by the COR, work shall be limited to 8 am to 6 pm construction period weekends, any time out side of that window will be considered evening or night work and will require its own approval.

2. Work Phasing/Scheduling: Contractor shall work closely with the COR in developing a work schedule for contract performance. Simultaneous or transitional work on/between multiple facilities may be required. Advance coordination by the contractor is critical and required.

3. The work to be performed on this project will include occupied areas; however, arrangements may be made so that the particular area may be blocked off during performance of work if feasible. The contractor shall notify the COR of intent to start work in any specific assigned area. The contractor shall coordinate the work of all activities whereby both the Government and the contractor can continue operations with the least possible interference and inconvenience.

4. The contractor is required to have a minimum of crews for work covered by this contract, and provide additional crew(s) as the work justifies. Each crew shall be capable of operating simultaneously and independently of the other crew(s).

5. The following is a list of Federal Holidays observed by all Federal Installations:

New Year's Day, January 1

Martin Luther King, Jr, 3rd Monday in January

Washington's Birthday, 3rd Monday in February

Memorial Day, Last Monday in May

Independence Day, July 4

Labor Day, 1st Monday in September

Columbus Day, 2nd Monday in October Veterans Day, November 11

Thanksgiving Day, 4th Thursday in November

Christmas Day, December 25 NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday. Also included is any date specifically declared by the President of the United States of America as a National Holiday.

6. No deliveries of construction equipment, materials, HVAC equipment, dumpsters (or pick up of dumpsters), cranes, concrete trucks, etc. before 7:30 am on the weekdays and 8 am on the weekends. Exception will be for oversize loads that require delivery before a certain time due to permitting conditions, and shall require a minimum of 14 days’ notice to the COR prior to arrival at SF VAMC. No contractor vehicles, delivery vehicle, cranes, concrete trucks, hauling trucks, etc. will be staged within 500 yards of the SF VAMC prior to driving onto SF VAMC grounds.

1.7 ALTERATIONS

A.

Survey: Before any work is started, the Contractor shall make a thorough survey with the COR, of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting Officer. This report shall list by rooms and spaces:

B.

Existing Furnishing and Equipment: NA

C.

Re‑Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re‑survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1.

Re‑survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workmen in executing work of this contract.

D.

Protection: Provide the following protective measures:

1.

Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2.

Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3.

Protection of interior of existing structures at all times, from damage, dust and weather in clemency.

4. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

E. Construction Barriers: NA F. Final Cleanup:

1. Daily, or as work progresses, remove all construction debris from above ceiling, vertical shafts and utility chases that have been part of the construction.

G. Disposal and Retention: NA

1.8 INFECTION PREVENTION MEASURES

A.

Infectious Control Risk Assessment: Implement the requirements of VAMC’s Infection Control Risk Assessment (ICRA) team. ICRA Group may monitor dust in the vicinity of the construction work and require the Contractor to take corrective action immediately if the safe levels are exceeded.

B.

Dust Controls Program: Establish and maintain a dust control program as part of the contractor’s infection preventive measures in accordance with the guidelines provided by ICRA Group.

1.

All personnel involved in the construction or renovation activity shall be educated and trained in infection prevention measures established by the medical center.

C.

Air Monitoring: Medical center Infection Control personnel shall monitor for airborne disease (e.g. aspergillosis) as appropriate during construction. A baseline of conditions may be established by the medical center prior to the start of work and periodically during the construction stage to determine impact of construction activities on indoor air quality. In addition:

1.

The COR and VAMC Infection Control personnel shall review pressure differential monitoring documentation to verify that pressure differentials in the construction zone and in the patient-care rooms are appropriate for their settings. The requirement for monitored negative air pressure in the construction zone shall depend on the location and type of activity. Upon notification, the contractor shall implement corrective measures to restore proper pressure differentials as needed.

2.

In case of any problem, the medical center, along with assistance from the contractor, shall conduct an assessment to find and eliminate the source.

D.

Preventive Measures: In general, following preventive measures shall be adopted during construction to keep down dust and prevent mold.

1.

Dampen debris to keep down dust and provide temporary construction partitions in existing structures where directed by COR. Blank off ducts and diffusers to prevent circulation of dust into occupied areas during construction.

2.

Do not perform dust producing tasks within occupied areas without the approval of the COR. For construction in any areas that will remain jointly occupied by the medical Center and Contractor’s workers, the Contractor shall:

a.

Low VOC products must be used in this area.

b.

HEPA filtration is required where the exhaust dust may reenter the breathing zone. Contractor shall verify that construction exhaust to exterior is not reintroduced to the medical center through intake vents, or building openings. Install HEPA (High Efficiency Particulate Accumulator) filter vacuum system rated at 95% capture of 0.3 microns including pollen, mold spores and dust particles. Insure continuous negative air pressures occurring within the work area. HEPA filters should have ASHRAE 85 or other pre-filter to extend the useful life of the HEPA. Provide both primary and secondary filtrations units. Exhaust hoses shall be heavy duty, flexible steel reinforced and exhausted so that dust is not reintroduced to the medical center.

c.

Adhesive Walk-off/Carpet Walk-off Mats, minimum 600mm x 900mm (24” x 36”), shall be used at all interior transitions from the construction area to occupied medical center area. These mats shall be changed as often as required to maintain clean work areas directly outside construction area at all times.

d.

Vacuum and wet mop all transition areas from construction to the occupied medical center at the end of each workday. Vacuum shall utilize HEPA filtration. Maintain surrounding area frequently. Remove debris as they are created. Transport these outside the construction area in containers with tightly fitting lids.

e.

The contractor shall not haul debris through patient-care areas without prior approval of the COR and the Medical Center. When, approved, debris shall be hauled in enclosed dust proof containers or wrapped in plastic and sealed with duct tape. No sharp objects should be allowed to cut through the plastic. Wipe down the exterior of the containers with a damp rag to remove dust. All equipment, tools, material, etc. transported through occupied areas shall be made free from dust and moisture by vacuuming and wipe down.

f.

Using a HEPA vacuum, clean inside the barrier and vacuum ceiling tile prior to replacement. Any ceiling access panels opened for investigation beyond sealed areas shall be sealed immediately when unattended.

g.

There shall be no standing water during construction. This includes water in equipment drip pans and open containers within the construction areas. All accidental spills must be cleaned up and dried within 12 hours. Remove and dispose of porous materials that remain damp for more than 72 hours.

h. At completion, remove construction barriers and ceiling protection carefully, outside of normal work hours. Vacuum and clean all surfaces free of dust after the removal.

E.

Final Cleanup:

1.

Daily, or as work progresses, remove all construction debris from above ceiling, vertical shafts and utility chases that have been part of the construction.

2.

Perform HEPA vacuum cleaning of all surfaces in the construction area. This includes walls, ceilings, cabinets, furniture (built-in or free standing), partitions, flooring, etc.

3.

All new air ducts shall be cleaned prior to final inspection.

1.9 DISPOSAL AND RETENTION

A.

Disposal: Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1.

Reserved items which are to remain property of the Government are identified by attached tags or noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re‑installation and reuse. Store such items where directed by COR.

2.

Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3.

Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

B.

Construction and Demolition Debris Management

Requirements: This project requires compliance with the City of San Francisco’s Ordinance # 27-06 for managing construction and demolition debris, where at least 65% can be reused/recycled and diverted away from the landfill. Compliance with this City Ordinance can be accomplished through using a registered transporter and registered facility for managing the construction/demolition debris. For more information, check out the following websites listed below:

Link to General website:

http://www.sfenvironment.org/our_programs/interests.html?ssi=3&ti=5&ii=125 The link to the City Ordinance:

http://www.sfenvironment.org/downloads/library/ondemolitionordinancefinal.pdf Link to “registered transporter”:

http://www.sfenvironment.org/downloads/library/cd_registered_transporters_102008.pdf Link to “registered facility”:

http://www.sfenvironment.org/downloads/library/registeredfacilities052108.pdf

1.10 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND IMPROVEMENTS NA

1.11 RESTORATION

A.

Documentation of Existing Conditions: Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B.

Repairs: Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C.

Damaged Caused by Contractor: At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are indicated on drawings and which are not scheduled for discontinuance or abandonment.

1.12 PHYSICAL DATA NA

1.13 PROFESSIONAL SURVEYING SERVICES NA

1.14 LAYOUT OF WORK NA

1.15 as-built drawings na

1.16 USE OF ROADWAYS

A.

Road Access: For hauling, use only established public roads and roads on Medical Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed by the Contractor at Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well‑constructed bridges.

B.

New Roads: When new permanent roads are to be a part of this contract, Contractor may construct them immediately for use to facilitate building operations. These roads may be used by all who have business thereon within zone of building operations.

C.

Occupied Roadways: When certain buildings (or parts of certain buildings) are required to be completed in advance of general date of completion, all roads leading thereto must be completed and available for use at time set for completion of such buildings or parts thereof.

1.17 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

A.

Requirements: Use of new installed mechanical and electrical equipment to provide heat, ventilation, plumbing, light and power will be permitted subject to compliance with the following provisions:

1.

Permission to use each unit or system must be given by COR. If the equipment is not installed and maintained in accordance with the following provisions, the COR will withdraw permission for use of the equipment.

2.

Electrical installations used by the equipment shall be completed in accordance with the drawings and specifications to prevent damage to the equipment and the electrical systems, i.e. transformers, relays, circuit breakers, fuses, conductors, motor controllers and their overload elements shall be properly sized, coordinated and adjusted. Voltage supplied to each item of equipment shall be verified to be correct and it shall be determined that motors are not overloaded. The electrical equipment shall be thoroughly cleaned before using it and again immediately before final inspection including vacuum cleaning and wiping clean interior and exterior surfaces.

3.

Units shall be properly lubricated, balanced, and aligned. Vibrations must be eliminated.

4.

Automatic temperature control systems for preheat coils shall function properly and all safety controls shall function to prevent coil freeze‑up damage.

5.

The air filtering system utilized shall be that which is designed for the system when complete, and all filter elements shall be replaced at completion of construction and prior to testing and balancing of system.

6.

All components of heat production and distribution system, metering equipment, condensate returns, and other auxiliary facilities used in temporary service shall be cleaned prior to use; maintained to prevent corrosion internally and externally during use; and cleaned, maintained and inspected prior to acceptance by the Government. Boilers, pumps, feed water heaters and auxiliary equipment must be operated as a complete system and be fully maintained by operating personnel. Boiler water must be given complete and continuous chemical treatment.

B.

After Use: Prior to final inspection, the equipment or parts used which show wear and tear beyond normal, shall be replaced with identical replacements, at no additional cost to the Government.

1.18 TEMPORARY USE OF EXISTING ELEVATORS NA

A.

Permitted Use: Use of existing elevators for handling building materials is not required as all work is confined to the ground floor.

1.19 TEMPORARY USE OF NEW ELEVATORS NA

1.20 TEMPORARY TOILETS

A.

Outdoor Toilets: NA B.

Facility Toilets: Contractor may have for use of Contractor's workmen, such toilet accommodations as may be assigned to Contractor by Medical Center or COR. Contractor shall keep such places clean and be responsible for any damage done thereto by Contractor's workmen. Failure to maintain satisfactory condition in toilets will deprive Contractor of the privilege to use such toilets.

1.21 AVAILABILITY AND USE OF UTILITY SERVICES

A.

Utility Use: NA B.

Temporary Utility Connections: NA C.

Heat: NA D.

Electricity (for Construction and Testing): Furnish all temporary electric services.

1.

Obtain electricity by connecting to the Medical Center electrical distribution system. Electricity for all other uses is available at no cost to the Contractor.

E.

Water (for Construction and Testing): Furnish temporary water service.

1.

Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection. Water is available at no cost to the Contractor.

2.

Maintain connections, pipe, fittings and fixtures and conserve water‑use so none is wasted. Failure to stop leakage or other wastes will be cause for revocation (at COR’s discretion) of use of water from Medical Center's system.

F.

Steam: NA G.

Fuel: NA

1.22 NEW TELEPHONE EQUIPMENT NA

A. Telephone Installation: The contractor shall coordinate with the work of installation of telephone equipment by others. This work shall be completed before the building is turned over to VA.

1.23 TESTS NA

1.24 INSTRUCTIONS NA

1.25 GOVERNMENT‑FURNISHED PROPERTY NA

1.26 RELOCATED EQUIPMENT OR ITEMS NA

1.27 STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT NA

1.28 CONSTRUCTION DIGITAL IMAGES NA

1.29 HISTORIC PRESERVATION NA

1.30 Parking

Contractor Parking: There will be no parking space on site available to the contractor for staging, storage containers, debris box, or any motor vehicle unless approved or authorized in the contract.

1.31 I.D. Badges

Badges: All workers are required to obtain a time-limited I. D. badge from the VA Police Service located on the ground floor of Building 203. This badge must be worn at all times when workers are on site.

1.32 RADIOLOGY and bio safety NA

1.33 construction schedule

A.

Schedule: The Contractor shall develop a Construction Schedule demonstrating fulfillment of contract requirements, shall keep the schedule up-to-date as required in this Article, and shall utilize the schedule for coordinating and monitoring work under the Contract (including activities of subcontractors, vendors, and suppliers). The schedule shall be prepared in the format of a Gantt or Bar Chart, utilizing Microsoft Project or similar computer application, subject to approval by the COR.

B.

Schedule Requirements: Within 10 calendar days after receipt of Notice To Proceed, the Contractor shall submit a complete Construction Schedule for review by the Contracting Officer under provisions of ADDENDUM ONE. Submit three copies on sheets of paper 750 mm by 1050 mm (30 by 42 inches). Within 10 calendar days of receipt of the Construction Schedule, the Contracting Officer or his representative will return the submittal with any comments or objections, and if appropriate, schedule a meeting with the Contractor for joint review, correction, or adjustment of the schedule. Within 14 calendar days after the later of the return of the submittal or the joint review meeting, the Contractor shall revise and submit three copies of the revised schedule for the Contracting Officer’s approval.

C.

Schedule Details: The Construction Schedule shall show construction activities in sufficient detail to monitor work progress, to support application and certificates for payment, and to coordinate submittal review, inspection, and other activities of the COR and his consultants. As a minimum, it will contain the level of detail shown in the Sample Construction Schedule Drawing, which is a sample only, derived from a different project and not to be used as is for this project. Activities shall be identified by trade and nature of task, and shall show durations for the activity from allowable early-start and late-start to early-finish and late-finish, with graphic distinctions between these durations made by color or pattern.

D.

Schedule Updates: The Contractor shall update the Construction Schedule on a monthly basis, and shall submit an updated schedule with each payment request. Monthly job progress meetings shall be held on dates mutually agreed to by the Contracting Officer, or his representative, and the Contractor. An updated schedule shall be furnished by the Contractor to the VA at least three working days prior to the meeting. At the meeting, job progress will be reviewed to verify: actual start or finish dates for activities completed or in progress; remaining duration required to complete activities in progress or scheduled to start; and percentage complete for activities in progress. Any changes required to the schedule due to discrepancies between actual job progress and the schedule shall be reported by the Contractor, reviewed, and submitted for approval to the Contracting Officer. Any corrective actions in terms of increased manpower, shift hours, work days, or other measures necessary to maintain phasing or contract completion dates shall be reported by the Contractor, reviewed, and included in proposed schedule changes.

E. Site Signage: Contractor shall install and post the construction signs at the entrance to the construction area. Sign shall include the Contractor name, telephone number.

1.34 Daily Logs

A. Daily Log Requirements:

(1) Permit and Daily Construction check list.

(2) Workers present and work taking place during day at project.

(3) Egress Routes for Construction Workers should be inspected daily. Report all findings and corrective actions weekly to the COR.

(4) Verbal discussion or direction given by the COR

(5) Log of visitors to the site

(6) Weather data

1.35 TB Testing Requirements

A.

TB Testing: The contractor shall be responsible for providing written documentation that all of his employees and subcontractor employees that will be working within the identified areas of the Medical Center have a PPD tuberculin skin test (TST Testing) for the purpose of Tuberculosis screening within the last 12 months prior to starting work at the San Francisco VA Medical Center. The contractor shall insure that those individuals keep current annual test results throughout the duration of the project. The contractor is responsible to insure these documents are kept current and are readily available for review upon request. The Contractor shall provide this written document to the Contracting officer (CO) or Contracting Officer’s Representative (COR) naming their employees or subcontractor employees, the date they were tested and the PPD Skin Test results. Documentation of where the test was performed is also required. If the employee has never had a PPD Skin Test then a two-step skin test or an FDA approved Quantiferon blood test is required.

B.

Tested Positive: If the employee or the subcontractor employee test results are positive or their PPD Skin Test has been found to be positive in the past, the contractor is required to also state in writing if the employee was treated for latent Tuberculosis with INH. If the employee is a new PPD Skin Test Converter, a Chest X-Ray is required with proper documented results. The identified areas at the San Francisco VAMC that require these documented tests and results as part of the contract are: Buildings 1 (Ground Floor only), Buildings 8, 200, 203, and 208.

1.36 SEASONAL INFLUENZA VACCINATION

Requirement: Seasonal influenza vaccination is the single best way to prevent the spread of influenza in healthcare settings. It is the policy of this Medical Center that any contractor working in buildings 8, 203, 208, 200 (defined as patient care areas) must show evidence of receiving a flu shot during the flu season or wear an ordinary loop mask while working within 6 feet of the breathing zone of any patient. The contractor will be responsible for insuring its employees have had these vaccinations while performing work between in patient care define areas between the dates of November 1st to March 31st.