V797P4198B-001.pdf

Chapter VI: Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Limited Sources Justification Format >$150K

OFOC SOP Revision 03 Page 1 of 3 Revision 03 Date: 10/27/2014

LIMITED SOURCES JUSTIFICATION

ORDER >$150,000

FAR PART 8.405-6

2237 Transaction # or Vista Equipment Transaction #: 593-18-3-140-0303

This acquisition is conducted under the authority of the Multiple Award Schedule Program. The material or service listed in par. 3 below is sole source, therefore, consideration of the number of contractors required by FAR Subpart 8.4 – Federal Supply Schedules, is precluded for the reasons indicated below.

Restricted to the following source: name for material or contractor’s name for service. (If a sole source manufacturer distributes via dealers, ALSO provide dealer information.)

Manufacturer/Contractor: Stryker Communications Manufacturer/Contractor POC & phone number: Stryker Communications: 866-726-3705 Mfgr/Contractor Address: Stryker Communications: 1410 Lakeside Parkway Ste 100, Flower Mound, TX 75028 Dealer/Rep address/phone number: Stryker Communications: Steven Bronston, 480-206-9673

The requested material or service represents the minimum requirements of the Government.

(1) AGENCY AND CONTRACTING ACTIVITY: Department of Veterans Affairs VA So. Nevada Healthcare System

6900 North Pecos Road, Bldg. 6_ North Las Vegas, NV 898086

VISN: 21

(2) NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED:

On-site maintenance/repair services of Styker Berchtold surgical tables by certified Stryker Technicians.

Period of performance from 04/01/2018 – 03/31/2019 with 4 option years. There are no authorized service providers other than Stryker.

(3) (a) A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY’S NEED:

On-site maintenance/repair services of Styker Berchtold surgical tables.

(b) ESTIMATED DOLLAR VALUE: $60,000.00 Plus 4 options

(c) REQUIRED DELIVERY DATE: 8/15/2018

(4) IDENTIFICATION OF THE JUSTIFICATION RATIONALE (SEE FAR 8.405-6), AND IF APPLICABLE, A

DEMONSTRATION OF THE PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS TO PROVIDE THE

REQUIRED SUPPLY OR SERVICE. (CHECK ALL THAT APPLY AND COMPLETE)

Specific characteristics of the material or service that limit the availability to a sole source (unique features, function of the item, etc.). Describe in detail why only this suggested source can furnish the requirements to the exclusion of other sources.

http://www.arnet.gov/far/current/html/Subpart%208_4.html#wp1091891

OFOC SOP Revision 03 Page 2 of 3

Stryker is the OEM and is the only source that possesses specific factory training, authorized parts/software, and the capability to perform certified repairs. Stryker provides a comprehensive maintenance service package called “ProCare” which includes on-site technicians, unlimited maintenance and repair service calls and can provide authentic new parts. Stryker (and all its divisions) has uniquely certified trained technicians and is the only responsible source capable of meeting this requirement. Stryker has the only capability of performing maintenance and repairs with the exclusive use of new OEM parts which are unavailable to independent repair companies.

A patent, copyright or proprietary data limits competition. The proprietary data is:

Proprietary software for Stryker Communications equipment would prevent other sources from being able to fully provide necessary service.

These are “direct replacements” parts/components for existing equipment.

There is a requirement to use OEM approved parts in repairs.

Only Stryker can provide the approved parts for Stryker Equipment.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect, or interface with the existing system.

Items repaired/exchanged must be fully compatible with the surgical table systems currently utilized and must be fully up to date with the latest revisions.

The new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

Not Applicable

An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays.

Not Applicable

(5) DESCRIBE WHY YOU BELIEVE THE ORDER REPRESENTS THE BEST VALUE CONSISTENT WITH FAR 8.4

TO AID THE CONTRACTING OFFICER IN MAKING THIS BEST VALUE DETERMINATION:

In order to minimize the equipment down time due to multiple contracting requests for repair/exchange, a Stryker ProCare contract would streamline the process and allow for more equipment being available for more of the time.

(6) DESCRIBE THE MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND THE RESULTS

OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED:

Other repair companies were contacted but were unable to provide authorized repairs on Stryker Communications equipment.

OFOC SOP Revision 03 Page 3 of 3

(7) ANY OTHER FACTS SUPPORTING THE JUSTIFICATION:

None

(8) A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS THAT LED TO THE RESTRICTED CONSIDERATION BEFORE ANY SUBSEQUENT ACQUISITION

FOR THE SUPPLIES OR SERVICES IS MADE:

There are no actions that can remove the barriers that restrict competition.

(9) REQUIREMENTS CERTIFICATION: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. (This signature is the requestor’s supervisor, fund control point official, chief of service or someone with responsibility and accountability.)

SIGNATURE& DATE

NAME TITLE SERVICE LINE/SECTION

FACILITY

(10) APPROVALS IN ACCORDANCE WITH THE VHAPM, Volume 6, Chapter VI: OFOC SOP:

a. CONTRACTING OFFICER’S CERTIFICATION (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Contracting Officer’s Signature & Date

Brennon P. Cucullu Biomedical Engineer Biomedical Engineering

VASNHS

http://vaww.pclo.infoshare.va.gov/PCLO/PMWeb/Vol6Chapter6.aspx