36C26118Q9289-000.docx

FedBizOpps Combined Synopsis/Solicitation Notice

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 D Annual on-line subscription to Hawaii Healthenet and training.

89086 36C26118Q9289 07-19-2018 N 519130 Department of Veterans Affairs Network Contracting Office 21 VA Southern Nevada Healthcare System 6900 N. Pecos Road, Building 6 North Las Vegas NV 89086 Thomas McLain (702) 791-9000 x18929 VA Pacific Islands Healthcare System 459 Patterson Road Honolulu, HI 96819 thomas.mclain@va.gov General Information

Contracting Office Address VA Southern Nevada Healthcare System 6900 N. Pecos Road, Building 6 North Las Vegas, NV 89086 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, and Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-99, dated 06-15-2018.

The associated North American Industrial Classification System (NAICS) code for this procurement is 519130, with a small business size standard of 1000 Employees.

The Department of Veteran Affairs Pacific Islands Health Care Services (VAHCS) Honolulu is seeking to purchase online Health Information subscription services within the state of Hawaii to include initial start-up and training.

All interested companies shall provide quotations for the following:

Supplies

Services Statement of Work (SOW) Health Information Exchange Services

1.0 Organization to be supported:

Veterans Affairs Pacific Islands Health Care System (VAPIHCS) 459 Patterson Road Honolulu, HI 96819

2.0 Background:

VAPIHCS serves an estimated 50,000 veterans throughout Hawaii and the Pacific Islands. All veterans receive some form of their health care at non-VA facilities and non-VA providers. In order to effectively treat patients, it is important to be able to exchange health care information with non-VA parties quickly and securely so that care is based on up-to-date records.

Hawai’i Health Information exchange (HHIE) is a non-profit organization that was established in 2006 to enhance care coordination, to improve the health outcomes of Hawai’i’s patients and to reduce cost of care for both patients and healthcare providers. In September 2009, HIE was designated by the state to develop a seamless and secure statewide health information exchange that will ultimately link to the nationwide health information network. In February 2012, the designation was re-affirmed in a Memorandum of Agreement between HHIE and Governor Neil Abercrombie. It has made great strides developing partnerships with most major medical centers in the state including over 1200 partners.

3.0 Scope:

· The scope of this contract is to provide timely, accurate, and secure access to health information available through the Hawaii Health Information Exchange.

· HHIE will provide necessary implementation to 42 providers + 84 support staff for a total of 126 users for access to the Health eNet.

· A total of 45 user training hours will be provided for initial training and refresher trainings.

· Participants will be granted access to the Community Health Record (CHR) to query patient data, access Medication Fill History Service and Lab History Services.

· Direct-Secure Messaging services will be available to refer patients to community providers and receive results as well as sending encrypted PHI to community providers.

· Participants will have access to the Referral Platform if requested.

· HHIE will provide one free user retraining webinar per month.

· HHIE will also make available necessary reports to monitor usage.

4.0 Services

· The Contractor shall ensure online access to medical records contained in the HHIE Community Health Record for a period of one year to begin as of the effective date of this contract. This includes but is not limited to progress notes, discharge summaries, H & Ps, consult notes, laboratory results, pathology results, radiology reports, cardiology results, catheterization results and medications.

· The Contractor shall provide users with the ability to refer patients electronically to participating providers through direct secure messaging or the referral platform as well as ability to receive consult results electronically.

· HHIE will provide personalized training and refresher training up to 45 hours.

· Full-service Help Desk support will be available during business hours.

· HHIE website provides short ‘How-to’ Videos, quick tip sheets for using the Community Health Record, Referral platform, as well as Direct Secure Messaging.

· Verification of eligibility to participate in federal programs (e.g. Medicare/Medicaid) and state professional/vocational licensure.

5.0 Contractor Furnished Items and Services

The Contractor is responsible for:

A. Providing signed Business Associate Agreements for all personnel prior to beginning the work on this task order.

B. Satisfying all IT security requirements for VA.

The period of performance is 23 July 2018 to 22 July 2019.

Place of Performance

It is anticipated that a firm-fixed price purchase order shall be awarded on a sole source basis to Hawaii Health Information Exchange (Cage Code: 5P1G2) as a result of this synopsis/solicitation. Sources must have the capability to securely exchange veteran healthcare information from the various health care service providers providing health care services to the veterans and shall be sanctioned by the state of Hawaii. The Hawaii Health Information Exchange is sanctioned by the state of Hawaii. Concerns having the capability to provide these services, and who are sanctioned by the state of Hawaii, are invited to submit offers in accordance with the requirements stipulated in this solicitation. Award shall be made to the lowest price technically acceptable offeror meeting or exceeding the requirements of this solicitation.

As referenced under FAR 52.252-1 Solicitation Provisions Incorporated by Reference, and FAR 52.252-2 Clauses Incorporated by Reference, the following pertains:

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The full text of VAAR provisions or clauses may be accessed electronically at https://www.va.gov/oal/library/vaar/index.asp

The following FAR solicitation provisions apply to this acquisition:

· FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998)

· FAR 52.212-1, “Instructions to Offerors–Commercial Items” (Jan 2017)

· FAR 52.212-2, Evaluation – Commercial Items (Oct 2014)

· FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (Jan 2017)

Offerors must complete annual representations and certifications on-line at http://www.sam.gov/portal. in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.”

The following FAR contract clauses apply to this acquisition:

· FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998)

· FAR 52.212-4, Contract Terms and Conditions–Commercial Items (Jan 2017)

· FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jan 2017)

· FAR 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Oct 2016) (Pub.L. 109-282) (31 U.S.C. 6101 note)

· FAR 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 657f)

· FAR 52.222-3, Convict Labor (June 2003) (E.O. 11755)

· FAR 52.222-21, Prohibition of Segregated Facilities (Apr 2015)

· FAR 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246)

· FAR 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793)

· FAR 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627)

· FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513)

· FAR 52.224-3, Privacy Training (Jan 2017)(5 U.S.C. 552a)

· FAR 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008)

· FAR 52.232-33, Payment by Electronic Funds Transfer –System for Award Management (Jul 2013) (31 U.S.C. 3332)

· FAR 52.224-1, Privacy Act Notification (Apr 1984)

· FAR 52.224-2, Privacy Act (Apr 1984)

· FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

· FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

The following VAAR contract clauses apply to this acquisition:

· VAAR 852.203-70, Commercial Advertising (Jan 2008)

· VAAR 852.232-72, Electronic Submission of Payment Requests (Nov 2012)

· VAAR 852.237-70, Contractor Responsibilities (Apr 1984)

All "quoters" shall submit the following: one copy of quote with unit price and extensions for each line item and totaled for all.

All "quotations” shall be sent to the Department of Veterans Affairs, 6900 N. Pecos Road, Building 6 North Las Vegas, NV 89086 via email address at thomas.mclain@va.gov .

This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a firm fixed price purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein.

Submission shall be received not later than 16:00 PDT on 19 July 2018 at Department of Veterans Affairs, 6900 N. Pecos Road, Building 6 North Las Vegas, NV 89086. Email quotes to thomas.mclain@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the contract specialist, Thomas McLain at email address: thomas.mclain@va.gov. All questions regarding this solicitation are required to be submitted not later than 09:00 PDT on 19 July 2018 in order to render response prior to closing date and time of this solicitation.

Point of Contact Contract Specialist: Thomas McLain, (702) 791-9000 x 18929, email: thomas.mclain@va.gov.