36C26118Q0606-0003000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 06-29-2018 none Department of Veterans Affairs Network Contracting Office (NCO21) VA Northern California HealthCare System 5342 Dudley Blvd. Bldg 209 (90/NCO) McClellan

CA

95652-1012 Department of Veterans Affairs Network Contracting Office (NCO21) VA Northern California HealthCare System 5342 Dudley Blvd. Bldg 209 (90/NCO) McClellan

CA

95652-1012 To all Offerors/Bidders

36C26118Q0606 06-29-2018

X X X x

a. The purpose of this amendment is to answer questions from interested offerors; to change the period of performance and to delete and replace the Price Schedule. Please use this new Price Schedule in your quote;

see nex page for details.

b. No more questions from offerors will be addressed or accepted after this amendment. The due date to submit offers remain the same: 10 July 2018; 1:00 PM PST

c. All other terms and condition remain unchanged.

Mark J. Mikus Contracting Officer

Questions and Answers (Q&A) for Solicitation #36C26118Q0606 San Francisco Valet Parking

Note: Answers are right after the questions and are highlighted.

1. Will the VA provide the operator with storage areas for operating supplies (Uniforms, Traffic cones, Go-Jacks, etc.)? If so, provide the storage size, storage detail and location.

Storage area is 6’ x 6’ x 6’ for cones and supply. Parking structure B212 lower level

2. Would the VA provide a shed with electric power for lighting, radios, computer, A/C, etc.? If not see question #1.

Not available

3. Can the operator provide a shed/office (if the VA will not accommodate this) for the onsite manager office and storage? If so where can we place the shed as well as please detail the size and area it will be located. This will be located on a pre-approved area.

Yes, this will be determined during site survey

4. If a shed is not provided or allowed, is there an area were the site manager can use? Can you provide details on this?

See question #3

5. How many patients appoints per day? What are the busiest days?

300-350 Veteran-patients are seen per day / Mondays & Wednesdays

6. What is the policy when the valet parking is full?

The contractor places signage that the lot is full / If full at B212 direct vehicles to parking structure B209

7. How often does campus parking lots fill per day?

Two to Four times a month for both parking structures, B 209 & B212

8. What days do the clinics see patients?

Monday thru Friday except Federal holidays

9. Is the valet required to stack park the vehicles or park them in the drive aisles?

Yes, park in drive aisles

10. If we are required to stack park in the aisles approximately how many cars in each aisle and how many aisles and total amount of cars.

8 to 11 vehicles per aisle(s) per level from 1 through 4 in B209 & 10 to 15 vehicles on lower level

11. Can the VA or vendor number the parking spaces in the valet areas?

No

12. What kind of complaints have been filed about parking over the last 12 months?

A few minor complaints (e.g., accepting tips and customer service related items)

13. What issues are with the valet parking?

Need more specifics

14. Is there a customer waiting area and or bench near the Valet staging area for the Veterans to sit? If so, please detail.

No, Valet drop-off is at or within the parking structures B212 & B209

15. Is the valet garages dedicated only for valeted cars or is it shared? Garage 212 and 209. Where in 209 are we to park the Valeted vehicles?

Not Shared with other agencies / in B209 on floors 1 through 4

16. If the valet lot is shared, whom is it shared with and how is it segregated? How is it controlled to keep other vehicles out and reduce potential liability and claims?

Not shared refer to question #15

17. If the valet area is segregated how is it segregated i.e. removable cones, cement barriers, etc. and who is responsible for the items to segregate the lot?

Removable cones provided by the contractor

18. Is there any upcoming construction in any parking spaces on campus? If so, please provide detail.

Not Applicable

19. How many lanes are in the valet staging area and how many vehicles can each lane hold?

Refer to question #10

20. Is the valet staging area shared with any other users? If so, who and how many lanes are they allowed to use?

Not Applicable

21. How many employees can use the valet in 209?

All Employees

22. Is self-parking allowed in the main control valet lot? How are they?

Yes, prior to the start of the of valet parking

23. What time do the valet service stop accepting vehicles at the end of the day for valet parking?

At the end day approximately 5:30 pm

24. How far is the valet staging area from each of the valet parking lots 212 and 209?

Refer to question #14

25. How many non-patients valet at 209.

100 plus

26. Please provide the vehicle counts for the past 12 months by month and day (and if possible by hour) for parking areas 209 and 212. The range provided in the RFP is extensive and if the current operator is required to provide this information as dated in the last RFP this should be available.

Approximately 150 to 200 on both parking structure a day

27. Define the SOW and standards for the shuttle service?

Require more specifics

28. Does the valet company provide the shuttle? If so what are the details for it as well as type, make model sets etc.?

No

29. What is the pay rate for the shuttle position?

Not Applicable

30. What times do the shuttles run?

8 am to 4pm

31. What is the average daily distance the shuttle will run?

Not applicable

32. Please provide the past 12 months of passenger data for the shuttles by month and day (and if possible by hour) Not applicable

33. Who is responsible for maintenance of the shuttle?

Not applicable

34. Who is responsible for the purchase of the fuel?

Not Applicable

35. How many patients use the main entrance as valet drop-off?

None, refer to question #14

36. Are all patient valeted vehicles returned to the Hospital entrance?

Refer to question #14

37. Are VA employees and other non-Veteran valeted vehicles returned to the Hospital entrance?

Not Applicable, refer to question #14

38. Who is the current Valet provider?

Parking Veterans LLC

39. Is the current Valet provider eligible to bid on this Solicitation?

Yes

40. What was the value of the last Option year?

This requirement is new and different from the current contract.

41. What was the contract value and specify the dates for the contract?

Refer to question #40

42. What was the last billing amount for the LAST MONTH for the current contract?

Refer to question #40

43. Where there any contract or pricing changes with the current contract after it was awarded-if so please detail it out.

No

44. What is the valet walking distance from the valet staging area to the parking areas 209 as well as 212? Can you also provide maps?

Not Applicable, refer to question #14

45. How are the 20 handicap spaces controlled and with what? How many are in area 200 and area 203?

They are universally marked in the appropriate stalls; none in B200 & B203

46. The RFP talks bout special events-how many were last year and what impact did it have on the valet?

None were held / no effects

47. What valet operational items convey to this contract?

Require more specifics

48. Do you have a sample survey that is currently used and a requirement in the RFP?

NO

49. The RFP states there are orientations that we must attend, what is the orientation time for that, so we can budget the payroll amounts?

Approximately two (2) days

50. Sections 1.1, 1.2, & 1.3 of the solicitation references parking and providing assistance in parking. Can you provide the number of daily cars valet parked and the number of cars where only assistance in parking was provided?

Refer to question #26

51. Section 1.4 says we are to provide shuttles from the parking garage to Buildings 200 & 203. Are the shuttles provided by the Government or do we need to provide them? If we need to provide them, what size are the shuttles and how many of them do we need?

Refer to question #28

52. Section 3.2 – Are we valet parking all cars entering the 209 garage, or guide/assist parking them until all spaces are filled and then valet parking?

Vehicles are valeted upon request of the driver or until all spaces are full.

53. Does the 209 garage include the recently built garage adjacent to it, or is that a separate garage?

That is a separate parking structure

54. Section 3.6 mentions valet for handicapped parkers. Do we need an additional valet station that is manned or do we park the cars with the staff providing services for the rest of the garage?

All vehicles pass through or by the contracted valets in B209/B212 parking structures; the staff on-hand shall provide the services

55.Can you provide the number of daily cars valet parked and the number of cars where only assistance in parking was provided?

Refer to question #26

56.The solicitation says we are responsible for shuttles from the parking garage to Buildings 200 & 203. Are the shuttles provided by the Government or do we need to provide them? If we need to provide them, what size are the shuttles and how many of them do we need?

Refer to question #28

57. Are we valet parking all cars entering the 209 garage, or guide/assist parking them until all spaces are filled and then valet parking?

Refer to questions #54

58. Does the 209 garage include the recently built garage adjacent to it, or is that a separate garage?

Refer to questions #53

Delete Price Schedule and replace by New Price Schedule below (Use this price schedule with your quote with Unit of issue. New Period of Performance (POP)

PRICE SCHEDULE

Contractor shall provide valet parking services at San Francisco VA Medical Center in accordance with the Performance Work Statement (PWS).

Period of Performance

Base Period – 01 Dec 2018- 30 Nov 2019

Total Base period

First Option Year – 01 Dec 2019- 30 Nov 2020

Total Base period

Second Option Year – 01 Dec 2020- 30 Nov 2021

Total Base period

Third Option Year – 01 Dec 2021- 30 Nov 2022

Total Base period

Fourth Option Year – 01 Dec 2022- 30 Nov 2023

Total Base period

Summary