36C26118Q0398-002.docx

PERFORMANCE WORK STATEMENT

Emergency Generator Maintenance

1. GENERAL: This Performance Work Statement (PWS) sets forth the contract performance requirements for the maintenance, inspection and testing of Government owned and Government operated emergency power distribution system. The Emergency Power Distribution Supply System (EPSS) consists of but is not limited to mobile and stationary generators, generator alarm/status systems, best battery systems and load banks located on VA Palo Alto Health Care System (VAPAHCS) facilities in Palo Alto, Menlo Park, Livermore, and Monterey. This contract shall be turnkey, for the maintenance, inspection and testing of the VAPAHCS EPSS. The EPSS shall be available to provide power on a 24 hour per day, seven days per week, 365 days per year basis to facilities within 10 seconds as per NFPA 110.

2. SCOPE: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials and management services necessary to perform the maintenance, inspection, and testing as required in this PWS. The contractor shall perform to the standards in this contract and shall abide by all current laws, rules, and regulations applicable to EPSS’s. All service must comply with the PWS and the most current applicable federal, state, NFPA 70, 70B, 70E, 99, & 110, the Joint Commission, OSHA, and Bay Area Air Quality Management Board laws, codes, VA policies and directives.

3. BACKGROUND: VAPAHCS is committed to the protection of patients by the provision of emergency standby power 24 hours a day, 365 days per year the EPPS at VAPAHCS consists of a total of 36 generators, 2 best battery systems, and 4 load banks, which will require maintenance. See Technical Exhibit 1 – Generator and equipment Inventory.

4. OBJECTIVES: General performance objectives shall include but are not limited to:

4.1. To provide turnkey maintenance, inspection and testing to ensure functionality and operability of EPSS’s at VAPAHCS.

4.2. The intent of this project is to be in full compliance with inspections, maintenance and testing as required by the Joint Commission, NFPA 70, NFPA 70B, NFPA 70E, NFPA 99, NFPA 110, OSHA, Bay Area Air Quality Management Board, VHA Directive 1028 – Electrical Power Distribution System, and Manufacture recommendations. To protect the natural resources and environment while maintaining mission essential facilities operations.

4.3. Contractor shall follow VAPAHCS Spill Prevention Control and Countermeasure (SPCC) plan, record-keeping requirements and regulations, procedures and organizational mechanisms designed to prevent or limit accidental release of petroleum, oil and lubricates (POL) to surface water, groundwater, or soils.

4.4. Authority Having Jurisdiction (AHJ) shall be the Chief Engineer, VAPAHCS. Contractor shall acknowledge and accept the decision from the AHJ. The AHJ decisions are final and irrevocable this PWS has tasks and items that supersede the reference list and codes, which will be supported. It is the contractor’s responsibility to understand the PWS.

5. DESCRIPTION OF SERVICES: The Contractor shall provide all labor, equipment, supplies, facilities, tools, transportation, material, management services, other items and services necessary to provide inspection, cleaning, testing, calibration, maintenance and repairs of government owned emergency generators and associated systems.

6. QUALIFICATIONS:

6.1. Contractor shall have a valid contractor’s license, complete the Occupational Safety & Health Administration approved 30 hour constructions safety training, OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and NFPA 70E – Standard for Electrical Safety Workplace. Contractor shall submit valid license and training certificates with technical package.

6.2. Contractor shall have technical trainings and track records of working experience in maintenance, inspection, testing, and repairs of the EPSS’s and its components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) consecutive recent years of experience. Contractor shall submit with technical package.

6.3. Contractors personnel shall possess all required certificates and licenses to Caterpillar, Detroit, and Cummins engines and Engine Manufacture certification or equivalent training for other engines. Contractor shall submit copies of licenses and certificates in their technical package.

6.4. Qualifications shall be verified in the Technical Package. Government has the right to verify qualification upon request for the duration of the contract. License and Certificates shall be submitted with Contractors Technical Package for review. Not providing requested documentation on the technical package can and will disqualify bidder.

7. PERIOD OF PERFORMANCE: The Period of Performance is April 9, 2018 through April 8, 2019.

8. SCOPE OF WORK: Contractor shall provide all tools, materials, equipment, labor, supervision and transportation for complete preventive maintenance, inspection, testing and approved repairs on VAPAHCS owned Emergency Generators, load bank (building 603), best battery system (buildings 103 and 603) and auxiliary equipment or systems to maintain them in a functional, capable, safe, efficient and economical condition. Required work Emergency Generators and auxiliary equipment/systems under this contract are listed in Technical Exhibit 1. The contractor shall conduct preliminary studies of Generators and auxiliary equipment under this contract verify/ update existing spreadsheet with current information. The contractor shall provide the recognized industry standard maintenance procedures, manufacture recommendations, and federal, state and local codes. The following tasks are requirements to be performed under this PWS.

8.1. Locations: Contractors shall provide service to the following locations:

8.1.1. Palo Alto Division, 3801 Miranda Avenue, Palo Alto, CA 94304

8.1.2. Menlo Park Division, 795 Willow Road, Menlo Park, CA 9402

8.1.3. Livermore Division, 4951 Arroyo Road, Livermore, CA 94550

8.1.4. Monterey Clinic, 3401 Engineer Lane, Seaside, CA 93955

8.2. Code References: Contractor shall adhere to code references listed, which shall include all codes, standards, articles, recommended practices, guides, notes, explanatory material, and annotations within the code reference or books. Contractor shall use the most updated code reference. Contractor shall be knowledgeable of listed references. No deviation of reference material listed shall be authorized without written approval from the Authority Having Jurisdiction, which will be the Chief of Engineering, VAPAHCS.

8.2.1. NFPA 70, National Electrical Code

8.2.2. NFPA 70B, Recommended Practice for Electrical Equipment Maintenance

8.2.3. NFPA 70E, Standard for Electrical Safety in the Workplace

8.2.4. NFPA 99, Health Care Facilities Code

8.2.5. NFPA 110, Standard for Emergency and Standby Power Systems

8.2.6. OSHA, Standard 29 CFR 1910, Subpart I & S

8.2.7. Operating / Maintenance Manual, Manufacture’s OEM

8.2.8. Memorandum No. 138-15-04, Emergency Power Supply Systems

8.2.9. Memorandum No. 138-14-28 Lock-Out &Tag-out

8.2.10. Memorandum No. Safe-16-03 Hazardous Materials Spill Prevention & Response

8.2.11. BAAQBM, Bay Area Air Quality Board Management standards

8.3. Contractor shall be responsible to have on hand the most current reference books, standards, and codes listed in 8.2.1-8.2.11 at no cost to the government.

8.4. Personal Protective Equipment: Contractor shall provide proper personal protective gear as per NFPA 70E, NFPA 70B, OSHA and VA policy. Contractor shall follow lock out / tag out procedure as per VA policy Memorandum No. 138-14-28 Lock-Out &Tag-out.

8.5. Temporary Generator: Contractor shall not interrupt any electrical services or take off line any generators without the consent of the COR or designated electrical supervisor. Contractor shall provide/ install temporary generator prior to inhibiting existing generator from normal operation. Examples include but are not limited to inspection, maintenance and testing of existing generator. Temporary generator shall consist of a minimum of cables, cable protectors, automated start/stop, fuel costs, onboard battery charging system and block heater (s) to maintain temporary generator in a state of readiness to automatically start, transfer within 10 seconds and accept buildings emergency distribution systems loads without incident should the facility lose normal power. Contractors temporary generator shall match existing voltage and be equal to or greater in KW than the generator being serviced. In the event the existing generator does not meet code requirements after maintenance/ testing contractor shall be responsible for providing a temporary generator until which time all repairs are made to the existing generator and generator passes all code requirements. Contractor shall provide written run log to the COR of temporary generator voltage, brake horsepower, kw, engine hours at start and stop times for each location to maintain compliance with the Bay Area Air Quality Board Management standards. Contractor shall not interrupt any electrical services or take off line any generators without the consent of the COR or designated electrical supervisor. If any electrical service or generator is taken off line without the consent of the AHJ or COR the government reserves the right to remove the contractor and/ or it’s personnel. Loss of electrical services or generator places patients’ safety at risk. Contractor shall provide cost breakdown for each use of temporary generator. Government shall only pay for services rendered.

8.5.1. Extensive Repairs: Contractor shall be responsible to provide quote for monthly temporary generator costs “12 months maximum” at the time of bid submittal. In the event of prolonged downtime of existing generator (s) due to delays in materials, extensive repairs etc. Contractor shall be responsible to “maintain temporary generator including fuel costs” in a state of readiness by following healthcare memorandum 138-15-04 for weekly, monthly load testing. Contractor shall provide written run log to COR within three working days. Extensive repairs are considered additional work. Contractor shall be required to submit quote for repairs to existing generator.

8.5.1.1. Failure of Temp Generator: The contractor shall respond no later than one hour to any failure of contractor’s generator. Contractor shall be responsible to provide a working generator no later than 4 hours of failure at no cost to the government. If contractor fails or refuses to provide a working temporary generator, the government shall obtain a temporary generator. Contractor shall be responsible for all cost, fees, and associated expenses.

8.5.2. Annual inspection and preventive service report: Contractor shall record all findings on the annual inspection and preventive service report. Contractor shall provide a sample of their annual inspection and preventive maintenance service report with their technical package. Report shall be indexed, tabbed, provide statement of conditions and meet NFPA 110 requirements, provide pass/ fail section, and comments/recommendations section. Report shall be equivalent to NFPA 110, A.8.3.1(a).

8.5.3. Annual Maintenance: Contractor shall follow NFPA 110 and perform annual maintenance as described in EPSS (Emergency Power Supply System) Maintenance Schedule in NFPA 110, Annex A, A.8.3.1(a), see reference list above, Manufactures Recommendations, and PWS.

8.5.4. Immanent Failure: Contractor shall immediately notify COR or COR’s representative upon discovery of an existing generator in a state of immanent failure or safety risk.

8.5.5. Pre-Oil Sample: Contractor shall provide an oil sampling schedule, once approved by COR take oil samples of all generators. Contactor shall notify COR immediately upon discovery of imminent failure of generator due to visual evidence such as metal shavings, coolant etc. in the oil. Contractor shall send oil samples to “3rd party” approved testing lab and submit four (4) copies of oil sample analysis report. With statement of conditions/ recommendations.

8.5.6. Lubricants, Fluids and Filters: Contractor shall replace all lubricants/ fluids to include but, not limited to: oil, oil filters, governor oil, fuel filters, coolant, and coolant filters. Grease component as per manufacture recommendation. Inspect, change, and clean crankcase breather. Contractor shall provide documentation of recycling of waste materials.

8.5.7. Fuel System: Check and test tank vents and overflow piping for obstructions. Inspect piping. Inspect and check engine fuel system for proper operation.

8.5.8. Cooling System: Clean rod out heat exchanger as needed. Clean exterior of radiator. Inspect, repair, replace as needed fan, alternator belt, flexible hoses, connections and jacketed water heater. Check water pump for leaks. Inspect, clean, check for proper operation, and replace if required duct work, louvers, louver motors, clean vacuum boxes, panels, cabinets and controls. Replace any/ all leaking coolant gaskets. Check for correct thermostat operation, replace/ adjust as necessary.

8.5.9. Exhaust System: Inspect, check, repair leakage, drain condensate trap, and flexible exhaust section. Test for and remediate excessive backpressure on all generators to include diesel particulate filters (DPF). Inspect and check exhaust system hangers and support. Inspect and check insulation.

8.5.10. Battery System: Inspect, test batteries and provide a list of recommended replacement or failures. Check electrolyte level. Clean and tighten terminals at battery and starter. Remove corrosion and clean case interior and exterior. Check charge and char rate adjust if required. Check equalize charge.

8.5.11. Electrical System: Torque control and power wiring connections. Inspect and check for wire chafing where subject to movement. Check operation of safeties and alarms per manufactures recommendation for proper operation and calibration.

8.5.12. Prime Mover. Perform a general inspection.

8.5.12.1. Service and replace air cleaner and governor oil.

8.5.12.2. Inspect and service the ignition system per each machine OEM recommendations.

8.5.12.3. Test injector pump and injectors for flow rate pressure and/or spray pattern as per manufacture recommendations. Test valve clearance and torque head-bolts as per manufacture recommendations.

8.5.13. Generator. Inspect, check, and replace brushes as needed per manufacture recommendations. Check and clean rotor and stator, check and clean commutator and slip rings as per manufacture recommendations. Check and replace bearings and grease bearings per manufacture recommendations. Inspect, check, and clean exciter and voltage regulator. Perform test to measure and record resistance reading of winding with insulation tester (Megger). The insulation test shall be provided to the COR in the final report submission. Insulation test report shall have recorded values, manufacture scale and accepted values, analysis of recorded values, comments, and recommendations.

8.5.14. Inspect for general condition of EPSS, any unusual condition of vibration, leakage, noise, temperature, or deterioration.

8.5.15. Clean Equipment and area. Clean and scrub down the prime mover with moist rags and a biodegradable detergent. Clean and scrub the concrete floor directly under the generator set where accessible.

8.5.16. Load Bank. Contractor shall perform load bank test on every generator after annual maintenance. Load bank test shall consist of not less than 60 percent of the nameplate KW rating for 30 continuous minutes and at not less than 80 percent of nameplate KW rating for 4 continuous hours for a total test duration of not less than 4.5 continuous hours. This requirement is more stringent than the code, but is required by the PWS and shall be enforced. Engines will be gradually ramped down after completion of test and provide cool down period of not less than 15 minutes. Contractor shall provide the signed original and an electronic copy of load bank testing log to COR within three days of testing results for each generator. If the generator stops at any time during the load bank test it becomes invalid. A new load bank test shall be conducted from the start. Contractor shall perform load bank test with COR or VA designee physically present to verify test.

8.5.16.1. Contractor shall provide Load Bank test log. Contractor shall record test at 15 minute intervals. Technician performing load bank shall print name and sign log. Log shall have at a minimum as follows, but not limited to:

8.5.16.1.1. Date, actual start and end times

8.5.16.1.2. Building and or area servicing

8.5.16.1.3. Engine Make, Model, Serial Number

8.5.16.1.4. Generator Make, Model, Serial Number

8.5.16.1.5. Rated KW, KVA

8.5.16.1.6. Voltage and Amperage

8.5.16.1.7. Power Factor

8.5.16.1.8. Unit Number

8.5.16.1.9. Bay Area Air Quality Management Equipment No.

8.5.16.1.10. Time (hours) every 15 minutes, Total KW, Phase Voltage, Hz, PF, water temperature, oil pressure, fuel press, battery volts, ambient temperature, unit hour meter at unit’s control panel.

8.5.17. Load Bank Maintenance. Contractor shall perform preventative maintenance on stationary load bank at building 603 as per manufacture recommendations. Contractor shall check all breakers and fuses for proper operation. Contractor shall provide a report of all items checked and tested. Contractor shall provide the signed original and an electronic copy to the COR within three days of testing results.

8.5.18. Best Battery Systems. Contractor shall perform preventative maintenance on best battery systems. Check and test all breakers and fuses. Provide maintenance as per manufacture’s recommendations. Check and test all batteries. Provide report on batteries condition and amp draw test. Best battery system is installed at building 103 and 603. Contractor shall provide the signed original and an electronic copy to the COR within three days of testing results.

8.5.19. Calibration. Contractor shall perform all calibrations to generators and load banks to all systems as per manufacture’s recommendations.

8.5.20. Top Off Fluids. Contractor shall top off any fluids for the duration of contract period at no additional cost to the government. Contractor shall top off fluids within 2 day of request.

8.5.21. Consultation. Contractor shall provide consultation services by phone, written, or in person at the request of VAPAHCS at no additional cost to the government. Services shall be provided no later than three (3) working days from date of request.

8.5.22. Travel Cost. All travel costs associated with the performance of this contract are the responsibility of the contractor and are provided at no additional cost to the Government as part of this contract. Travel costs are defined as but are not limited to time and vehicle costs from personnel in travel to and from job site for all duties outlined in this PWS.

8.5.23. Project Updates, Weekly Report, and Meetings. Contractor shall provide project updates in writing and email them every week.

8.5.23.1. Contractor shall provide weekly progress reports, which shall be emailed to COR. Weekly progress reports shall consist at a minimum of work completed, task schedule for the next two weeks, issue, and other critical items. Contractor shall meet with COR every week. COR shall set the date and time for weekly meetings.

8.5.23.2. Contractor shall meet after completion of work on every campus or site with the COR, M&R Chief of the station, and Electrical Supervisor. COR shall establish date and time.

9. REPORTS:

9.1. Report submissions. The contractor shall provide sample reports in their technical package for COR review and approval. The contractor shall provide formal /final reports to include, but not limited to Megger test (with manufacture acceptance scale), Annual inspection and preventive maintenance service report, oil analysis, load bank log, and summary of deficiencies report with recommendation for repairs and costs. Contractor shall deliver formal/ final reports no later than 10 days from completion of work. Contractor shall provide four (4) hard three ring binders and one CD ROM of all reports. All reports shall adhere to and shall be equivalent to NFPA 110 and references listed in paragraph 8.

9.2. Other Reports. Contractor shall provide copies of all other records to include, but not limited to: daily safety meeting, week progress reports, emails, certified pay rolls (which will be provided to COR every week or biweekly depending on company’s frequency), incident reports, safety violations, and other reports. Reports shall be in a separate binder and CD rom which will be submitted to the COR at completion of work. Reports shall be delivered no later than 10 days from completion of project.

9.3. Deficiency Report. When any deficiencies are identified, the contractor shall inform the COR immediately via verbal and written notification email. Contractor shall submit the deficiency report to the COR within three (3) days. The deficiency report shall include at a minimum the following information:

9.3.1. Installation name

9.3.2. Equipment/system name

9.3.3. Date of failure

9.3.4. Description of failure (pictures, drawings, etc.)

9.3.5. Justification (if repair is not accomplished)

9.3.6. Description of repair work (pictures, drawings, etc.)

9.3.7. Material list (description of article, quantity, catalogue-cut, pictures, etc.) for repair

9.3.8. Proposed repair schedule

9.3.9. Cost estimate

9.3.10. Submission date of the report

9.3.11. Signature of technician

9.4. Annual Schedule. The contractor shall submit an annual schedule to the COR to obtain approval within 15 days from contract award date and the start date of each option year. The annual schedule shall show the order in which the contractor proposes to perform the inspections, testing, calibration, and maintenance service, the dates on which the contractor will start each work element, and the scheduled date for completion of each element. Contractor shall provide a Gantt chart.

9.5. Update Information. Contractor shall update all records and spreadsheet with generator and load bank information. Contractor shall review existing spreadsheets (generator inventory list) and make proper corrections with update information. Contractor shall update and gather information at the request of the VA at no additional cost to the government.

10. HAZARDOUS MATERIAL: No hazardous materials shall be stored on VA grounds. Contractor shall provide a list of hazardous material(s) required on this PWS and have a written approval by VA Safety Office or COR. The list shall include at a minimum name of hazardous material, quantity, and safety data sheet. Contractor and representatives shall not bring any hazardous material which have not been declared. Contractor shall update hazardous material list and submit before bringing undisclosed material for VA approval by safety office or COR. Contractor shall report any spill or mishap to the COR immediately. Contractor shall request permission in writing to the COR if hazardous materials are required to be stored on VA grounds, which will require a written approval by the VA Safety Office or COR. If approval is granted hazardous material shall be stored on VA grounds no greater than three calendar days.

10.1. Contractor shall be responsible to remove and dispose of hazardous materials in accordance with federal, state, and local authorities. Contractor shall be responsible for any fines incurred and fees for proper disposal.

10.2. Contractor shall be responsible to clean up any spills that they cause. They shall be financially responsible for cleaning fees, fines, or other expenses related to the spill. Spills shall be cleaned up immediately. If contractor refuses to clean up spillage of waste material the VA will clean up the spill and charge the contractor all fees and expenses incurred per incident.

10.3. All hazardous materials shall be purchased, stored, used, and disposed of in accordance with federal, state, and local requirements for hazardous materials and hazardous waste management. Any and all spills and/or releases of hazardous material shall be reported to the COR immediately.

11. RECORDS: The contractor shall be responsible for creating, maintaining government required records that are specifically cited in this PWS or required by the Federal, State, and Local law and authorities. The contractor shall provide the original records or a reproducible copy of any such record within five (5) working days of receipt of the request from the government. The cost of reproductions and deliver shall be the contractor’s responsibility. Only the COR, or CO shall have the authority to approve request and receive records. Contractor shall safe guard any and all information. Contractor shall inform the COR of any request made, which CO or COR will authorize or disapprove.

12. REGULATORY FRAMEWORK: Contractor shall adhere and be knowledgeable to reference listed (8.2.1 – 8.2.12). Contractor shall not deviate from reference. Authority having jurisdiction has the authority to make changes.

13. SHUTDOWNS: Contractor shall submit request for approval 30 days in advance prior to any shutdowns required for the completion of this contract. contractor shall adhere to VAPAHCS shutdown and lock out / tag out policies. Shutdowns are a request and can be denied or reschedule at no cost to the government. Contractor shall reschedule work at the request of the VA, CO, or COR at no cost to the government. VAPAHCS is a hospital with patient care operations that shall not be impaired. Contractor shall bring back utilities and generators at any stage of work at the request of the VAPAHCS at no cost to the government.

14. SAFETY AND HEALTH STANDARDS: The contractor shall coordinate worksite with applicable personnel to ensure the protection employees and the environment, the prevention of damage to property, utilities, materials, supplies, equipment, and the avoidance of work interruptions. For these purposes, the contractor shall maintain programs to comply with OSHA Safety and Health regulations and NFPA 70E. The contractor shall conduct daily safety meetings before work, record the safety meeting, and provide records to the COR on a weekly basis. A copy of the entire project safety meeting shall be required at the end of the project.

14.1. Safety Plan. Contractor shall submit a safety plan to the COR within 10 days of contract award date. Safety plan shall be reviewed by COR for approval. Contractor shall comply with COR comments and requirements.

14.2. Public Laws and Statutes. The Contractor shall comply with the issue or version (including all changes and amendments) of federal, state and local environmental statutes and regulations in effect of date of issuance of this delivery order, including, the applicable portions of the documents cited in the basic contract. The contractor shall comply with the issue or version of the instructions, regulations, policies and other documents in effect on the date of issuance of this delivery order, including but not limited to the document cited herein.

15. EMERGENCY / CALL BACK SERVICES:

15.1. Emergency Services. The contractor shall response for emergency calls upon the discretion of the COR. The contractor shall perform emergency repairs to facilities, systems, improvements, or utilities damaged. Emergency calls consist of correcting failures that constitute an immediate danger to personnel, threaten to damage property, threaten the environment, and threaten to disrupt operations. Contractor shall respond to emergency calls within one (1) hours of initial call. Contractor shall provide and list of contacts and phone numbers.

15.2. Urgent services. Urgent service calls will be classified as urgent at the discretion of the COR. Generally, urgent calls consist of providing services or correcting failures which do not immediately threaten personnel, property, environment, or operations, but have the potential of becoming threatening. Contractor shall response to urgent calls within two (2) hours of initial call.

15.3. Routine services. Routine service call will be classified as routine when the work does not qualify as an emergency or urgent call. Contractor shall respond to routine services calls within three (3) days of initial call.

15.4. Call list and log. Contractor shall provide and update a list of contacts and phone numbers. A log shall be maintained of all service calls received; a description of the problem or requested work, date and time received location, name, and number. The contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements with regard to established time limits and quality standards. Call log shall be submitted the end of every month no later than 5 days of following month. In the months with no calls, contractor shall submit call log with an annotation that shall read NO EVENTS FOR THE MONTH.

16. REPAIRS: Contractor shall not perform any repairs not included in the PWS. Contract will not be compensated for any addition repairs without proper authority. Contractor shall provide a proposal for repairs. Contractor shall obtain a written approval or change order with authorization and notification of available funds. Only the Contracting Officer has the authority to approve change orders. All repairs shall be authorized in writing.

16.1. Contractor shall provide Load Bank test log. Contractor shall record test at every 15 minute interval. Technician performing load bank shall sign log. Log shall have at a minimum on the log the following, but not limited to:

16.1.1. Date

16.1.2. Engine Make, Model, Serial Number

16.1.3. Generator Make, Model, Serial Number

16.1.4. Rated KW, KVA x

16.1.5. Voltage and Amperage

16.1.6. Power factor

16.1.7. Unit Number, location, serial number and PID

16.1.8. Bay Area Air Quality Management equipment no

16.1.9. Time (hours) every 15 minutes, Total KW, Phase Voltage, Hz, PF, water temperature, oil pressure, fuel press, battery volts, ambient temperature, unit hour meter at unit’s control panel

16.2. Testing. Contractor shall conduct load bank as outlined in this document. Contractor shall contact the COR and request to restore system to automatic operation condition. COR or VA designee shall be physically present when engine is put back in automatic operation. Contractor shall perform a functional test with the COR or VA designee present to verify.

17. OPERATION IMPACT MISSION: If during the evaluation, inspection, repairs or any other time a generator and its system requires repairs or replacement, the contractor shall notify the COR immediately. The contractor shall notify the COR of the required time for these operations to adequately allocated resources and adjust VAPAHCS operations. Contractor shall inform COR of any failure immediate by phone and followed up with an email.

18. GENERAL INFORMATION:

18.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for the work. The name of this person, and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract.

18.2. The contract manager or alternate shall be available during normal working hours to meet with the COR to discuss problem areas. The contract manager shall provide an emergency contract number for any emergency situation.

18.3. Contractor Employees. The contractor is required to provide employees who have at least five (5) years of experience in similar work of this requirement. The contractor personnel shall all possess the following listed certificates/licenses for the life of the contract:

18.3.1. Caterpillar, Detroit, and Cummins Manufacture certifications

18.3.2. CPR

18.3.3. Electrical Hazard / Arc Flash

18.3.4. State electrical journeyman certificate / Journeyman Certify

18.3.5. Lock out / Tag Out

18.3.6. OSHA 10 training

License and Certificates shall be submitted with Contractors Technical Package for review. Not providing requested documentation on the technical package can and will disqualify bidder.

18.4. The contractor shall keep its employees trained and certified at all time during contract period. The contractor shall ensure all employee certifications are submitted to COR for proper recording of training no later than 10 days after award of contract. VA has the right to inspect and request verification of licenses and certificates of during the contract period. Contractor shall update list of any changes with personnel or certificates/license and submit to COR and CO no later than 5 days of occurrence.

18.5. Remove of Contractor’s Employees. The contractor shall utilize only experienced, responsible, and capable employees in the performance of this contract. The CO may require that the contractor remove from the Government job any employee that endangers persons, property, environment, EEO policy, Hostile work environment, or federal work place policy.

18.6. Safety and Hazard. The contractor shall not commence work until a Safety Plan and a Job Hazard Analysis are submitted for review and approved by the COR. The safety plan and job hazard analysis shall be submitted to the COR no later than 10 days of contract award date. COR will evaluate and approval plans. Contractor shall be requirement to provide a complete and comprehensive plan and update any plan at the COR’s request.

18.7. Government Furnish Equipment. This PWS does not have any government furnish equipment. Contractor shall not use any government own equipment, material, supplies, or tools. Contractor shall furnish all requirements. The government has the option to terminate the contract in the event that contractor uses government equipment.

19. SITE INVESTIGATION AND CONDITIONS AFFECTING THE WORK:

19.1. The Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, including but not limited to (1) conditions bearing upon transportation, disposal, handling, and storage of materials; (2) the availability of labor, water, eclectic power, and roads; (3) uncertainties of weather, river stages, tides, or similar physical conditions at the site; (4) the conformation and condition of the ground; and (5) the character of equipment and facilities needed preliminary to and during work performance. The Contractor also acknowledges that it has satisfied itself as to the character, quality, and quantity of surface and subsurface materials or obstacles to be encountered insofar as this information is reasonably ascertainable from an inspection of the, including all exploratory work done by the Government, as well as from the drawings and specifications made a part of this contract. Any failure of the Contractor to take the actions described and acknowledged in this paragraph will not relive the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government.

19.2. The Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the Government. Nor does the Government assume responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this contract, unless that understanding or representation is expressly stated in this contract.

20. QUALITY CONTROL PROGRAM: The Contractor shall coordinate, report, and ensure the timely completion of the work specified in this PWS. This encompasses the planning, coordination, technical direction, and surveillance of all activities necessary to execute all work. The contractor shall submit a plan with 10 day after contract awarded date.

20.1. The contractor shall provide the overall management effort required to integrate technical and programmatic functions.

20.2. The contractor shall ensure the technical excellence, cost effectiveness, and timeliness of all required work deliverable products.

20.3. The contractor shall develop and maintain an effective quality control program to ensure service is performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he/she assures that his/her work complies with the requirements of the contract. At a minimum, the contractor shall develop Quality Control (QC) procedures addressing the areas identified in Technical Exhibit 1, “Performance Requirements Summary”. After acceptance of the QC plan, the contractor shall receive form contracting officer acceptance in writing of proposed QC system. The Government has the right to review and ask for correction, additional items, and update during the contract period.

20.4. The contractor shall institute and maintain a complete QC program to ensure the requirements of this contract are provided as specified. The overall goal of the program should be to identify and correct any problems that may exist before they are identified by or reported to the COR. At a minimum, the program shall include:

20.4.1. An inspection system covering all the services required with a comprehensive checklist to be used to inspect contract performance during scheduled and unscheduled inspections and the names of the individuals who will be performing the inspections. Provide a list of the QC inspectors to the COR. Provide a checklist shall include every area of the operation serviced by the contractor, as well as every task required to be performed.

20.4.2. A system for identifying and correcting deficiencies and/or a pattern of deficiencies in the quality or quantity of service provided before the level of performance become unacceptable and/or government inspectors point out the deficiencies.

20.4.3. A file for inspection conducted by the contractor and related corrective actions. This file should include follow-up documentation of inspections to ensure corrective action was appropriate, complete, and timely. This documentation shall be organized in a logical manner, kept current, and made available to the COR and the CO during the term of the contract. Contract shall submit one electronic and four (4) hard copies of the file thirty (30) day prior to end of the contract. Within five (5) workdays prior to the starting date of the contract, the contract shall submit a copy of this program to the Contracting Officer and COR.

21. QUALITY ASSURANCE PLAN:

The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP) and PWS. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. Failure to correct any adverse findings or failure to deliver all services described in this contract may result in non-acceptance of the services by the Government. Failure to meet the standards of this performance work statement my result in a deduction of price equal to the value of the unperformed or poorly performed services. Failure to provide services in accordance with this contract could also result in termination of the contract for cause and/or adversely impact the Contractor’s ability to be selected for future contracts as documented

21.1. Government verification inspections of services shall not constitute acceptance nor replace the contractor inspection or in any way relieve the contractor of any responsibility to take all actions necessary to assure highest quality of service rendered.

21.2. The contractor shall maintain a current list of employees. The list shall include the employee’s name, licenses, and certificates. Updated list shall be provided when an employee’s status or information changes.

22. HOLIDAYS:

23. Legal holidays recognized by the Federal Government in accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 or any other by the President of the United States to be a national holiday, the following national holidays are observed and for the purpose of this contract is defined as “Legal Federal, official holidays” as follows:

23.1. Recognized Holidays

23.2. Hours of Operation. The contractor is responsible for conducting services, between the hours of 8:00 am to 4:30 pm from Monday thru Friday except federal holidays or when the Government facility is closed due to local or national emergencies administrative closing.

24. PLACE OF PERFORMANCE: The work to be performed under this contract will be at the following sites:

24.1. VA Palo Alto, 3801 Miranda Ave., Palo Alto, CA 94304

24.2. VA Menlo Park, 795 Willow Road, Menlo Park, CA 94025

24.3. VA Livermore, 4951 Arroyo Road, Livermore, CA 94550

24.4. CBOC Monterey, 3401 Engineer Lane, Seaside, CA 93955

25. STANDARD OF CONDUT: Contractor, subcontractors, and contractor’s personnel must adhere to the contract and shall conduct themselves according to VA conduct standards.

25.1. Neglect of Duties. Contractor, subcontractors, and personnel neglect of duties shall not be condoned. This shall include but not limited to sleeping on duty, unreasonable delay or failures to carry out assigned tasks, conducting personal affairs during duty hours, and refusing to render assistance or cooperate in upholding the integrity of the work site security. This can result in the termination of the contract or removal of the employee(s), which will be the decision of the VA. The COR shall inform the contractor in writing of actions.

25.2. Disorderly Conduct. The use of abusive or offensive language, quarreling, intimidation by works, actions, or fighting shall not be condoned. Also included is participation in disruptive activates which interfere with normal and efficient of government operations. This can result in the termination of the contract or removal of the employee(s), which will be the decision of the VA. The COR shall inform the contractor in writing of actions.

25.3. Driving. Contractor and Contractor’s employees shall obey all speed limits and traffic signs. Disobeying traffic regulation could result in court citations, which include monetary fines. Continued violations could result in being restricted from driving on VA facilities.

25.4. Parking. Contractor vehicles will be parked only in lots or areas designated by Security Office personnel, if available. The Government will not be liable for any lost, stolen, or damage vehicles or items. Contractor shall obey all distances from critical areas which are deemed by the VA or code. Continued violations could result in being restricted from driving on VA facilities.

25.5. Smoking. Smoking will be prohibited except in designated areas. Smoking outside the designated areas could result in citations, which include monetary fines. Continued violations could result in remove of VA facilities.

25.6. Intoxicants. The Contractor shall not allow any employee to possess, sell, consume, or be under the influence of intoxicants, drugs, or substances that produce similar effects. The use of illegal drugs is prohibited on Federal property. Violators will be prosecuted.

25.7. Criminal Actions. Contractor, subcontractor, or contractor’s employees may be sanction for criminal actions, but not limited to the following:

25.7.1. Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records.

25.7.2. Unauthorized use of Government property, theft, vandalism, or immoral conduct.

25.7.3. Unethical or improper use of official authority or credentials.

25.8. Removal of Personnel. The Government reserves the right to direct the Contractor to remove any employee from the work site for failure to comply with the standards of conduct and safety violations.

26. SECURITY:

26.1. Security Badge. Contractor and contractor’s employees shall obtain a flash badge / temporary badge from dispatch, VA police on arrival to any campus.

26.2. Contractor’s Badge. Contractor, Subcontractors, employees, and representatives shall have a company badge visible at all time. Contractor’s security badge shall be visible at all times.

26.3. Physical Security. The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

26.4. Contractor’s Property. Contractor shall request in writing for staging area and storage of tools, equipment, material, supplies, and other. The Government shall not be responsible for damage or loss of contractor’s property. Contractor is responsible to safeguard it property.

27. SAFETY:

27.1. In performance of this contract, the Contractor shall take such safety precautions as the COR may determine to be reasonably necessary to protect both the lives and health of the occupants of the building and property. The COR will notify the Contractor of any non-compliance. The Contractor shall, after receipt of such notice, immediately correct the condition to which attention has been directed.

27.2. The Contractor shall provide protective equipment and attire to personnel and require employees to use it during the performance of their duties as necessary. Employees shall be trained on the use and proper maintenance of personal protective equipment. The contract shall conform to all regulation, federal and local OSHA standards.

27.3. Standard Safety Equipment. Contractor shall wear at a minimum during the performance of work hard hat, safety vest, and steel toe boots. Additional PPE shall be used depending on the task or situation or environment.

27.4. Uniforms. The contractor shall require all his employees, including supervisor, to wear distinctive uniform clothing for ready identification. The uniform shall have the Contractor’s name, easily identifiable. Appropriate protective equipment shall be required and worn during the performance of their duties.

27.5. Supervision. The contractor shall arrange for satisfactory supervision of the contract work. The Contractor or his designee shall be available at all times, when the contract work is in progress, to receive notices, reports or requires from the Contracting Officer or his representative.

28. POST AWARD CONFERENCE/PERIODIC PROGRESS MEETING: The contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officer Representative, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor to review the contractor’s performance. At these meetings, the CO will apprise the contractor of how the government views the contractor’s performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

Performance Requirements Summary

The following Performance Requirement Services Summary identifies the performance objective and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. The Performance Requirements Summary shall not take the place of the PWS. These thresholds are critical to mission success.

Paragraph

5.4 and sub paragraphs

inspection to ensure that all Government specific requirements are achieved

11.4, 13.3.9 requirements are achieved

DEFINITIONS:

1.1. Contractor. A supplier or vendor awarded a contractor to provide specific supplies or services to the government. The term used in this contract refers to the prime.

1.2. Contracting Officer (CO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

1.3. Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract.