36C26118Q0076-003.pdf

36C26118Q0076

B.4 STATEMENT OF WORK (SOW)

4.1 BACKGROUND

The nuclear medicine department at the San Francisco VA Medical Center (SFVAMC), located at 4150 Clement Street, San Francisco, CA 94121 has a requirement for nuclear medicine PET radioisotopes for use during imaging studies.

4.2 QUALIFICATIONS

4.2.1 The contractor must be licensed by the United States Nuclear Regulatory Commission (USNRC). A current copy of the license shall be provided to the CO within fifteen (15) days of the CO’s request for a copy of the license.

4.2.2 The contractor must be regularly established in the business of providing radiopharmaceuticals.

4.2.3 The contractor shall perform all quality control procedures as required by federal and state regulatory agencies and the Joint Commission.

4.2.4 The contractor shall meet all USNRC, US Department of Transportation (USDOT), US Food and Drug Administration (USFDA), Occupational Safety and Health Administration (OSHA), and federal and state laws, rules, and regulations.

4.2.5 The contractor shall have a current Radioactive Material License. A current copy of the license shall be provided to the CO within fifteen (15) days of the CO’s request for a copy of the license.

4.3 SPECIFICATIONS

4.3.1 The contractor shall provide prepared single unit doses or multi dose vials at the discretion of the VA facility. Multi dose vials must be prepared and shipped in a manner described by Med Rad and in the lead and glass containers compatible with the Med Rad Intego Administration system.

4.3.2 The contractor shall have an adequate supply of the item(s) listed in section B.3 Price Cost Schedule of Supplies and Services available at its distribution points to meet the requirements of the VA facility.

B.5 PACKAGING AND MARKING

5.1 Contractor shall label all supplies as to the amount of radiopharmaceutical(s), preparation time(s), expiration time(s), date(s), etc.

5.2 All packaging of radioactive material MUST BE clearly labeled “RADIOACTIVE” on the outside of the shipping carton.

5.3 Shipping documentation must be readable by Nuclear Medicine Information System (NMIS) barcode readers.

B.6 DELIVERIES AND PERFORMANCE

6.1 DELIVERIES

6.1.1 The contractor shall have sole responsibility for the proper care and handling of all products until delivery and acceptance has taken place at the designated room at the VA facility.

6.1.2 Delivery of supplies will be completed by the scheduled date, except as otherwise authorized by the CO.

6.1.3 All deliveries shall be delivered to the nuclear medicine department at the following address:

San Francisco VA Medical Center

4150 Clement Street, Building 203, Room Number GB55

San Francisco, CA 94121

6.1.4 All shipments under the contract shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information: name of supplier/contractor, contract number, date of purchase, purchase order number, itemized list of supplies or services furnished, quantity, unit price, extended price of each item, less applicable discounts, and the date of delivery or shipment.

6.1.5 If for any reason any deliverable cannot be delivered within the scheduled time frame, the contractor is required to notify the VA facility’s nuclear medicine department by phone or in writing as soon as is feasible.

6.2 RETURNS

The contractor shall provide a credit under the following conditions:

6.2.2 When product(s) are damaged in shipment,

6.2.3 When there are concealed shipping damages, and

6.2.4 When product(s) is/are recalled.

B.7 BPA ADMINISTRATION DATA

7.1 AUTHORIZED REPRESENTATIVES

The primary CO for this agreement is:

Susanne Christen, Contract Specialist Department of Veterans Affairs Network Contracting Office 21 Southern Nevada Healthcare System 6900 N. Pecos Road, Building 6 North Las Vegas, NV 89086

7.2 ORDERS

7.2.1 Orders will be placed each day for delivery on the next business day (Monday through Friday).

by 4:30 p.m. Pacific Standard Time (PST) and five (5) weekdays in advance of the delivery date of order(s). Weekdays do not include federal holidays or Saturdays or Sundays.

7.2.2 Doses must be delivered at least thirty (30) minutes prior to the dose calibration times.

7.2.3 Contractor shall provide routine delivery and pick up as many times as required by the VA at no additional charge.

7.2.4 Orders placed during normal business hours for same day delivery must be delivered within two (2) hours of the order. Normal business hours are Monday through Friday, except holidays, from 8 a.m. to 4:30 p.m. Pacific Standard Time (PST).

7.2.5 Orders may be placed via email, facsimile, electronic data interchange (EDI), telephone, in hard copy format, or in any other manner consistent with accepted commercial business practices.

7.2.6 The contractor shall have the ability to receive orders via email and fax transmission, and shall provide the applicable email address and fax number below. The contractor shall also provide a telephone number and name and title as a POC for orders.

Name/Title

Email Address Phone Number Fax Number

7.3 POST AWARD PERFORMANCE CONFERENCE

A post award conference shall be scheduled with the contractor if deemed necessary for BPA orientation purposes.

7.4 SMOKING POLICY

Smoking is not permitted within or around VA facility grounds, except in designated areas.

7.5 PARKING

It is the responsibility of the contractor’s personnel or other delivery personnel to park in the appropriate designated parking areas. Parking information is available from the applicable VA police and security service(s). VA facility(ies) will not provide reimbursement for or invalidate parking violations of the contractor’s personnel or any other delivery personnel under any circumstance(s).

7.6 HOLIDAYS

The federal holidays that are observed are as follows:

Date Holiday

Monday, December 25, 2017 Christmas Day Monday, January 1, 2018 New Year’s Day Monday, January 15, 2018 Martin Luther King, Jr.’s Birthday Monday, February 19, 2018 Washington’s Birthday Monday, May 28, 2018 Memorial Day Wednesday, July 4, 2018 Independence Day Monday, September 3, 2018 Labor Day Monday, October 8, 2018 Columbus Day Monday, November 12, 2018 Veterans Day Thursday, November 22, 2018 Thanksgiving Day