36C26118B0560-006.pdf

GENERAL REQUIREMENTS

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SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.1 GENERAL INTENTION

1.2 STATEMENT OF BID ITEM(S)

1.3 SPECIFICATIONS AND DRAWINGS

1.4 ACCIDENT PREVENTION

1.5 CONSTRUCTION SECURITY REQUIREMENTS

1.5 FIRE SAFETY

1.6 OPERATIONS AND STORAGE AREAS

1.7 ALTERATIONS

1.8 INFECTION PREVENTION MEASURES

1.9 DISPOSAL AND RETENTION

1.10 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES,

AND IMPROVEMENTS

1.11 RESTORATION

1.12 PHYSICAL DATA

1.13 LAYOUT OF WORK

1.14 AS-BUILT DRAWINGS

1.15 USE OF ROADWAYS

1.16 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

1.17 EXCLUSIVE TEMPORARY USE OF EXISTING ELEVATORS

1.18 TEMPORARY TOILETS

1.19 AVAILABILITY AND USE OF UTILITY SERVICES

1.20 NEW TELEPHONE EQUIPMENT

1.21 TESTS

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1.22 INSTRUCTIONS

1.23 GOVERNMENT-FURNISHED PROPERTY

1.24 RELOCATED EQUIPMENT ITEMS

1.25 CONSTRUCTION SIGN

1.26 SAFETY SIGN

1.27 PHOTOGRAPHIC DOCUMENTATION

1.28 FINAL ELEVATION DIGITAL IMAGES – NOT USED

1.29 HISTORIC PRESERVATION

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SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 GENERAL INTENTION

A. Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of site and landscape improvements at VA Menlo Park Campus. Contractor shall provide all design, Supervision, material, and labor to completely prepare site for construction operations, and perform work for the installation of the landscape elements as required by the drawings and specifications that are included in this SOW (as Exhibits)

B. not used

C. Before placement and installation of work subject to tests by a testing laboratory approved by the COR and retained by the contractor, the

Contractor shall notify the Contracting Officer’s Representative and the testing laboratory in sufficient time to enable the COR and the testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three work days unless otherwise designated by the

Contracting Officer’s Representative.

D. All employees of the Contractor and subcontractors shall comply with the

VA security management program and obtain permission for site entry from the VA police, be identified by project and employer, and be restricted from unauthorized access.

E. The Contracting Officer’s Representative will assign specific routes and times for pathways, corridors and elevators for transportation of personnel, materials and equipment. The Contractor will continually clean-up any dust, dirt or debris caused by their jobsite

Ingress/egress.

F. Dust and fume control will be exercised during all construction operations. Workers will be careful not to operate any vehicles, gas or diesel engines, or to perform any fume or dust generating process near a building air intake system.

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1.2 STATEMENT OF BID ITEM(S)

A. ITEM I, GENERAL CONSTRUCTION:

1. The Contractor shall design-build landscape elements in the areas identified in this scope of work and the attached exhibits and specifications to create a safe exterior environment for MPD campus.

Improvements shall be fully integrated with the existing site systems of the campus. Landscape and site improvement elements include, but are not limited to the following:

See Exhibit 1: Site Plan for location of Project Area, Legend and

Notes.

a. Landscaping of open areas

i. Plant fescue grasses, install gravel or organic mulch, and install steel header edging in the open areas.

ii. Plant trees in existing and new planting areas.

iii. Expand / add to existing irrigation system to support new plantings.

b. Modification of the storm water retention basin

i. Infill existing basin to eliminate steep slopes and drop to catch basins.

ii. Raise the rim of the catch basins to meet the new finished grade.

iii. Plant fescue grasses and adjust existing irrigation as needed provide full coverage.

c. Chain-link fencing and outfield netting

i. Install chain-link cage, with gate at the backflow preventers located by the right outfield.

ii. Install 6’ high chain-link fence to enclose softball field.

Provide 8’ wide gates for maintenance access, provide yellow corrugated cover over top of fence rail / chain link.

iii. Install additional netting to provide full coverage between top of new chain-link fence and bottom of existing outfield netting – match existing netting fabric.

d. Pedestrian concrete paving

i. Install natural colored concrete paving at basketball court for future site furniture.

2. Design Elements: Contractor shall provide all design, Supervision, material, and labor to completely prepare site for construction operations, and perform work for the installation of the landscape elements as required by the drawings and specifications that are included in the Scope of Work (as Exhibits)

a. Exhibit 1: Site Plan, Legend and Notes

b. Exhibit 2.1: Specifications

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c. Exhibit 2.2: Reference Specifications (from the Contract Specifications for the Seismic Correction of Building 323 and

Infrastructure Enhancements project). The reference specifications are for the Contractor to match materials and execution. All references to “Landscape Architect” in these specifications are changed to “Contracting Officer’s

Representative”.

d. Exhibits 3 thru 9: Drawings from the Seismic Correction of Building 323 and Infrastructure Enhancements and the Upgrade

Campus Parking / Circulation projects. These drawings are provided for reference. The Contractor is responsible to verify the as-built conditions and integrate the new improvements with the existing conditions.

1.2 NOT USED

1.3 SPECIFICATIONS AND DRAWINGS

A. The Contractor shall maintain on the job site one (1) printed set of specifications, one (1) printed set of drawings, one (1) printed copy of all RFI’s and any documents that modify the original specifications and drawings.

1.4 NOT USED

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan (Submittal of Security Plan is required prior to mobilization):

1. The Security Plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The Contractor is responsible for assuring that all sub-Contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. Contractor and subcontractor employees shall not enter the project site without an appropriate badge. They will be subject to inspection of their personal effects when entering or leaving the project site.

2. The Contractor shall create an Employee Daily Log of all personnel working on the site. The Employee Daily Log shall contain the employee’s (a) Full Name, (b) Employer/Company Name and (c)

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Occupation/Trade. The Employee Daily Log shall be submitted with the

Contractor’s Daily Work Report.

3. Contractor’s normal working hours for work shall be 8am to 4pm Monday through Friday excluding federally observed holidays.

I. Contractor must observe Federal Holidays with no work allowed on such days. Refer to the OPM website www.opm.gov for the observed Federal

Holidays and their dates for the applicable year.

a. Contractor must obtain written prior approval by the COR to work outside of defined working hours. This notice is separate from any notices required for utility shutdown described later in this specification.

b. Noise will be held to a minimum at all times.

4. No photography of VA premises is allowed without written permission of the VA Public Affairs Officer.

5. The VA Police are Federal Police Officers with full authority to make arrests, investigate crimes and issue traffic citations. Citations issued require an appearance in the Federal District Court and/or payment of a fine. Speed limits and other driving and parking codes are strictly enforced. Any vehicle left unattended for more than a few minutes may be cited by the VA Police.

6. Sexual harassment is strictly prohibited. This includes deliberate or unsolicited verbal comments or gestures of a sexual nature, unwelcome sexual advances, requests for sexual favors and/or other unwelcome verbal or physical conduct of a sexual nature.

7. Possession or use of non-prescription drugs or alcohol, including beer and wine, on the Health Care System grounds is strictly prohibited. Possession of firearms, knives with blades over 4”, ammunition, explosive devices and any item that may be considered an offensive weapon is strictly prohibited. This includes carrying such items in vehicles.

8. The Health Care System does not have the equipment, facilities, or personnel trained to handle serious injuries. Call 911 for emergency medical assistance and notify the Contracting Officer’s

Representative and the VA Police.

http://www.opm.gov/

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9. Vehicle authorization requests shall be required for any contractor vehicle entering the site and such requests shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

10. VA reserves the right to shut down the project site and order

Contractor’s employees and subcontractors off the premises in the event of a national emergency or local disaster. The Contractor may return to the site only with the written approval of the Contracting

Officer’s Representative.

C. Guards: NOT USED

D. Key Control:

1. The Contractor shall provide duplicate keys and lock combinations to the Contracting Officer’s Representative for the purpose of security inspections and emergency actions for every area of the project site including tool boxes and parked machines.

2. The Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation.

E. Document Control:

1. Before mobilization, the Contractor shall submit to and receive acceptance by the COR, an electronic security memorandum describing the approach to following goals and maintaining confidentiality of

“Sensitive Information”.

2. The Contractor is responsible for safekeeping of all drawings, project manuals and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”.

Secure such information in separate containers and limit access to only those who will need it for the project. Return the information to the Contracting Officer’s Representative upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer’s

Representative.

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5. All paper waste or electronic media shall be shredded, destroyed or erased in a manner acceptable to the VA.

6. Notify Contracting Officer’s Representative and Site Security Officer immediately when there is a loss or compromise of “Sensitive

Information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document

Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the

EDMS system.

b. “Sensitive Information” including drawings and other documents may be attached to e-mails provided all VA encryption procedures are followed.

1.5 NOT USED

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the

Contracting Officer’s Representative. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the

Contracting Officer’s Representative and shall be built with labor and materials furnished by the Contractor without expense to the Government.

The temporary buildings and utilities shall remain the property of the

Contractor and shall be removed by the Contractor at their expense upon completion of the work. With the written consent of the Contracting

Officer’s Representative, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, as prescribed by the Contracting Officer’s

Representative, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting

Officer’s Representative. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity

01 00 00-7 recommended by the manufacturer of the vehicle or prescribed by any

Federal, State, or local law, code or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the Contracting Officer’s Representative.

E. Workmen are subject to rules of the VA Campus applicable to their conduct.

F. Execute work so as to interfere as little as possible with normal functioning of the VA Campus as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by the VA in quantities sufficient for not more than two work days. Provide unobstructed access to VA Campus areas required to remain in operation.

G. Utilities Services: Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services.

Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems, they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by

Contracting Officer’s Representative. All such actions shall be coordinated with any Utility Company involved:

H. Construction Fence: where applicable before construction operations begin, Contractor shall provide a chain link construction fence, six-foot minimum height, around the construction area, material storage areas and dumpsters/waste locations. Contractor shall provide and maintain visual screening fabric for all fencing. Contractor shall provide gates as required for access with necessary hardware including hasps and locks. All gates shall be locked when no workers are present.

Contractor shall coordinate with the COR to assure VA access at any

01 00 00-8 time. Contractor shall remove the fence when directed by Contracting

Officer’s Representative.

Contractor shall place all applicable safety signs as required by 29 CFR

1926, securely attached to fence or approved surface. Contractor shall also place construction area signs on the exterior of the construction fence alerting campus and contractor personnel that the fence is enclosing a construction area. Sign shall indicate Construction Area, Authorized Personnel Only, Hard Hats and safety shoes required - Spacing of signs shall not exceed 50’ on center, with a minimum of one safety sign on each direction of fence.

I. Work areas will be vacated by Government and turned over to Contractor after date of Notice to Proceed and all pre-construction activities and submittals have been accepted by the COR.

J. When a building/ area are turned over to Contractor, Contractor shall accept entire responsibility therefore.

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (VA or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman.

K. Utilities Services: Maintain existing utility services for the VA Campus at all times.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of Contracting Officer’s

Representative. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without the Contracting Officer’s

Representative prior knowledge and written approval. Refer to specification Sections 26 05 11, REQUIREMENTS FOR ELECTRICAL

INSTALLATIONS, 27 05 11 REQUIREMENTS FOR COMMUNICATIONS INSTALLATIONS

01 00 00-9 and 28 05 11, REQUIREMENTS FOR ELECTRONIC SAFETY AND SECURITY

INSTALLATIONS for additional requirements.

2. Contractor shall submit a request to interrupt any such services to

Contracting Officer’s Representative, in writing, 5 weeks in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of the VA. Interruption time approved by

Contracting Officer’s Representative may occur at other than

Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 45 calendar days prior to the desired time and shall be performed as directed by the Contracting Officer’s Representative.

5. In case of a contract construction emergency, service will be interrupted on approval of Contracting Officer’s Representative. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Contractor.

L. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

M. To minimize interference of construction activities with flow of VA

Campus traffic, comply with the following:

1. The Contractor shall not block any road or street, walkway or building egress without requesting in writing for approval from the

Contracting Officer’s Representative. Written requests shall be made at least (14) days prior to proposed interruption. Keep roads, walks and entrances to grounds, to parking and to occupied areas of

01 00 00-10 buildings clear of construction materials, debris and standing construction equipment and vehicles. Wherever excavation for new work crosses existing roads, at least one lane must be open to traffic at all times.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the

Contracting Officer’s Representative.

N. Coordinate this contract with other construction operations as directed by Contracting Officer’s Representative. This includes the scheduling of traffic and the use of roadways.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the Contracting Officer’s Representative, of buildings areas in which alterations occur and areas which are anticipated routes of access, and furnish a signed report, to the Contracting Officer’s

Representative. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of the building.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contracting Officer’s Representative.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of Contracting

Officer’s Representative to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by

Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE

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CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR 52.243-4 and VAAR

852.236-88).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and Contracting Officer’s Representative together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of

Contractor to restore damage caused by Contractor's workmen in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 NOT USED

1.9 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed from present

01 00 00-12 locations in such a manner as to prevent damage. Store such items where directed by Contracting Officer’s Representative.

2. Items not reserved shall become property of the Contractor and be removed by Contractor.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the VA during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

4. The Contractor is required to alert the VA immediately in the event any known or suspected hazardous materials are disturbed or will need to be disturbed before proceeding with work. Hazardous materials, such as PCB’s, asbestos, lead paint, cleaning solutions and other harmful chemicals shall be disposed of in accordance with federal, state and local laws and regulations. In case of an accidental spill of hazardous materials, the Contractor shall take immediate action to contain the spill and notify the Contracting Officer’s

Representative. Washing cement, plaster, paint, oil or grease, solvents, etc. into any drains is strictly prohibited. REPORT ANY

ACCIDENTAL SPILLS THAT MAY RUN INTO STORM DRAINS IMMEDIATELY TO

ENGINEERING SERVICE AT 650-493-5000 EXTENSION 62468.

1.10 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES,

AND IMPROVEMENTS

A. The Contractor shall preserve and protect all structures, equipment and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut as directed by the

Contracting Officer’s Representative.

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B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the

Contractor fails or refuses to repair the damage promptly, the

Contracting Officer’s Representative may have the necessary work performed and charge the cost to the Contractor.

C. The Contractor shall protect existing trees to remain by placing temporary fencing at the drip line of the trees. Provide 6’ high tree protection fencing completely enclosing the tree(s). Avoid driving major fence posts or stakes into major roots.

1. Treatment of roots exposed during construction. For roots over 1 inch in diameter damaged during construction, make a clean straight cut to remove damaged portion of the root. All exposed roots should be temporary covered with damp burlap and covered with soil or mulch as soon as possible to prevent drying.

2. No equipment or machinery shall be used within the tree protection zone. Work within the protection zone shall be done manually.

3. No stockpiling of materials, vehicular traffic, or storage is allowed within the tree protection zone.

E. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the

Contractor fails or refuses to repair the damage promptly, the

Contracting Officer’s Representative may have the necessary work performed and charge the cost to the Contractor.

1.11 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, 01 00 00-14 alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the

Contracting Officer’s Representative. Existing work to be altered or extended and that which is found to be defective in any way, shall be reported to the Contracting Officer’s Representative before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone, computer network, etc.) which are indicated on drawings or reasonably discovered during execution of the work and which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings for which locations are unknown and not reasonably discovered will be considered for adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4 and VAAR 852.236-88) and

"DIFFERING SITE CONDITIONS" (FAR 52.236-2).

1.12 PHYSICAL DATA

A. Data and information (test borings, hydrographic data, test pits, weather conditions, etc.) furnished or referred to is for the

Contractor's information. The Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor. (FAR 52.236-4)

1.13 LAYOUT OF WORK

A. The Contractor shall lay out the work and shall be responsible for all measurements in connection with the layout. The Contractor shall furnish, at Contractor's own expense, all templates, equipment, tools, 01 00 00-15 materials, and labor required to lay out any part of the work. The

Contractor shall be responsible for executing the work to the lines that may be established or indicated by the Contracting Officer’s

Representative. The Contractor shall also be responsible for maintaining and preserving all marks established by the Contracting Officer’s

Representative until authorized to remove them. If such marks are destroyed by the Contractor or through Contractor's negligence before their removal is authorized, the Contracting Officer’s Representative may replace them and deduct the expense of the replacement from any amounts due or to become due to the Contractor. (FAR 52.236-17)

1.14 AS-BUILT DRAWINGS

A. The Contractor shall maintain one full size set of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To insure compliance, as-built drawings shall be made available for the Contracting Officer’s Representative's review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings to the Contracting Officer’s Representative within 15 calendar days after each completed phase and after the acceptance of the project by the Contracting Officer’s Representative.

Contractor shall provide all final as-built drawings prepared in CAD software. An electronic copy shall be delivered to the COR in both DWG format and PDF along with the two hard copy sets. Drawing size, style, and fonts shall match construction drawings provided to the contractor by the contracting officer. Coordinate with COR for allowable version of DWG files.

1.15 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on the VA

Campus and, when authorized by the Contracting Officer’s Representative, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed by the Contractor at

Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed transitions.

01 00 00-16

1.16 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

A. Use of new installed mechanical and electrical equipment to provide heat, ventilation, plumbing, light and power will be permitted subject to compliance with the following provisions:

1. Permission to use each unit or system must be given by Contracting

Officer’s Representative. If the equipment is not installed and maintained in accordance with the following provisions, the

Contracting Officer’s Representative will withdraw permission for use of the equipment.

2. Electrical installations used by the equipment shall be completed in accordance with the drawings and specifications to prevent damage to the equipment and the electrical systems, i.e. transformers, relays, circuit breakers, fuses, conductors, motor controllers and their overload elements shall be properly sized, coordinated and adjusted.

Voltage supplied to each item of equipment shall be verified to be correct and it shall be determined that motors are not overloaded.

The electrical equipment shall be thoroughly cleaned before use and again immediately before final inspection including vacuum cleaning and wiping clean interior and exterior surfaces.

3. Units shall be properly lubricated, balanced, and aligned. Vibrations must be eliminated.

4. Automatic temperature control systems for preheat coils shall function properly and all safety controls shall function to prevent coil freeze-up damage.

5. The air filtering system utilized shall be that which is designed for the system when complete, and all filter elements shall be replaced at completion of construction and prior to testing and balancing of system.

6. All components of heat production and distribution system, metering equipment, condensate returns, and other auxiliary facilities used in temporary service shall be cleaned prior to use; maintained to prevent corrosion internally and externally during use; and cleaned, maintained and inspected prior to acceptance by the Government.

Boilers, pumps, feedwater heaters and auxiliary equipment must be operated as a complete system and be fully maintained by operating

01 00 00-17 personnel. Boiler water must be given complete and continuous chemical treatment.

B. Prior to final inspection, the equipment or parts used which show wear and tear beyond normal, shall be replaced with identical replacements, at no additional cost to the Government.

C. This paragraph shall not reduce the requirements of the mechanical and electrical specifications sections.

1.17 EXCLUSIVE TEMPORARY USE OF EXISTING ELEVATORS

A. Exclusive use of existing elevators for handling building materials and

Contractor's personnel will be not be permitted. Contractor shall use service elevators where applicable. Contractor is responsible to protect all government property and not exceed the elevator’s capacity. Use of elevators is subject to the facility’s operational requirements. All loads to and from elevators must be full sealed in appropriate transportation containers.

1.18 TEMPORARY TOILETS

A. Provide where directed, (for use of all Contractor and subcontractor employees) ample temporary sanitary toilet accommodations with suitable sewer and water connections; or, when approved by Contracting Officer’s

Representative, provide suitable dry closets where directed. Keep such places clean and free from odor or flying insects, and all connections and appliances connected therewith are to be removed prior to completion of contract, and premises left perfectly clean.

1.19 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. If applicable, the amount to be paid by the

Contractor for chargeable electrical services shall be the prevailing rates charged to the Government. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner satisfactory to the Contracting Officer’s Representative, shall install and maintain all necessary temporary connections and distribution lines, transformers and electrical panels, and all meters required to measure the amount of electricity used for the purpose of determining charges.

01 00 00-18

Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated equipment at contractor’s own expense.

C. Contractor shall install electrical power meters at Contractor's expense and furnish the Contracting Officer’s Representative a monthly record of the Contractor's usage of electricity as required.

D. Heat: Furnish temporary heat necessary to prevent injury to work and materials through dampness and cold. Use of open salamanders or any temporary heating devices which may be fire hazards or may smoke and damage finished work, will not be permitted. Maintain minimum temperatures as specified for various materials.

E. Electricity (for Construction and Testing): Furnish all temporary electric services.

1. Obtain electricity by connecting to the VA Campus electrical distribution system where practical. The Contractor shall meter and pay for electricity required for electric cranes and hoisting devices, electrical welding devices and any electrical heating devices providing temporary heat. Electricity for all other uses is available at no cost to the Contractor.

2. Where Campus power is not practical or available for project power requirements, contractor shall provide portable power generators at contractor’s own expense.

F. Water (for Construction and Testing): Furnish temporary water service.

1. Obtain water by connecting to the VA Campus water distribution system. Provide reduced pressure backflow preventer at each connection. Water is available at no cost to the Contractor.

2. Maintain connections, pipe, fittings and fixtures and conserve water use so none is wasted. Failure to stop leakage or other wastes will be cause for revocation (at Contracting Officer’s Representative's discretion) of use of water from VA Campus system at no cost.

3. Provide drinking water for construction personnel at all times.

G. Fuel: Natural and LP gas and burner fuel oil required for boiler cleaning, normal initial boiler-burner setup and adjusting, and for performing the specified boiler tests will be furnished by the

01 00 00-19

Government. Fuel required for prolonged boiler burner setup, adjustments, or modifications due to improper design or operation of boiler, burner, or control devices shall be furnished or reimbursed by the Contractor at Contractor's expense.

1.20 NEW TELEPHONE EQUIPMENT

A. where applicable the Contractor shall coordinate the work of installation of telephone equipment by others. This work shall be completed before the building is turned over to VA.

1.21 TESTS

A. Pre-test mechanical and electrical equipment and systems and make corrections required for proper operation of such systems before requesting final tests. Final test will not be conducted unless pre-tested.

B. Conduct final tests required in various sections of specifications in presence of the Contracting Officer’s Representative. Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests, and re-tests as required.

C. Mechanical and electrical systems shall be balanced, controlled and coordinated. A system is defined as the entire complex which must be coordinated to work together during normal operation to produce results for which the system is designed. For example, air conditioning supply air is only one part of entire system which provides comfort conditions for a building. Other related components are return air, exhaust air, steam, chilled water, refrigerant, hot water, controls and electricity, etc. Another example of a complex which involves several components of different disciplines is a boiler installation. Efficient and acceptable boiler operation depends upon the coordination and proper operation of fuel, combustion air, controls, steam, feedwater, condensate and other related components.

D. All related components shall be functioning when any system component is tested. Tests shall be completed within a reasonably short period of time during which operating and environmental conditions remain reasonably constant.

01 00 00-20

E. Individual test result of any component, where required, will only be accepted when submitted with the test results of related components and of the entire system.

1.22 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating Manuals and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and Operating Manuals (two copies each plus pdf file) for each separate piece of equipment shall be delivered to the

Contracting Officer’s Representative coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations. Illustrations shall include exploded views showing and identifying each separate item.

Emphasis shall be placed on the use of special tools and instruments.

The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory-trained manufacturer representatives to give detailed instructions to assigned

VA personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections.

Instructions for different items of equipment that are component parts of a complete system shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the Contracting Officer’s Representative

01 00 00-21 and shall be considered concluded only when the Contracting Officer’s

Representative is satisfied in regard to complete and thorough coverage.

The VA reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the Contracting Officer’s

Representative, does not demonstrate sufficient qualifications in accordance with requirements for the above.

1.23 NOT USED

1.24 RELOCATED EQUIPMENT ITEMS

A. Contractor shall disconnect, dismantle as necessary, remove and reinstall in new location, all existing equipment and items indicated by symbol "R" or otherwise shown to be relocated by the Contractor.

B. Perform relocation of such equipment or items at such times and in such a manner as directed by the Contracting Officer’s Representative.

C. Provide all mechanical and electrical service connections, fittings, fastenings and any other materials necessary for assembly and installation of relocated equipment; and leave such equipment in proper operating condition.

1.25 CONSTRUCTION SIGN

A. Provide a Construction Sign where directed by the Contracting Officer’s

Representative.

b. Not used

C. Maintain sign and remove it when directed by the Contracting Officer’s

Representative.

D. Provide detailed drawing of proposed construction sign showing required legend and other characteristics of sign for approval by the Contracting

Officer’s Representative – COR can provide examples of previously approved signs.

1.26 SAFETY SIGN

A. Provide a Safety Sign where directed by Contracting Officer’s

Representative.

b. Not used

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C. Maintain sign and remove it when directed by Contracting Officer’s

Representative.

D. Provide detailed drawing of proposed sign showing required legend and other characteristics of sign for approval by the Contracting Officer’s

Representative – COR can provide examples of previously approved signs.

E. Post the number of accident free days on a daily basis.

1.27 PHOTOGRAPHIC DOCUMENTATION

A. Contractor to provide digital photographic exhibit of existing site and work performed. Digital color photos shall be taken from a digital camera with a minimum of 7.0 megapixels. Photos shall be transmitted to the COR by DVD in jpeg or tiff, and PDF formats. Each photo’s electronic file size shall be a minimum of 300k with a maximum file size of 1.5meg.

B. Photos shall document all phases of construction and shall be updated weekly until the project has been completed. Photos shall be submitted each month along with the project invoice for monthly payment.

1.28 FINAL ELEVATION DIGITAL IMAGES – NOT USED

1.29 HISTORIC PRESERVATION

A. Where the Contractor or any of the Contractor's employees, prior to, or during the construction work, are advised of or discover any possible archeological, historical and/or cultural resources, the Contractor shall immediately notify the Contracting Officer’s Representative verbally, and then with a written follow up.

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PROJECT SCHEDULES

01 32 16.15 - 1

SECTION 01 32 16.15

PART 1- GENERAL

1.1 DESCRIPTION:

A. The Contractor shall develop a Critical Path Method (CPM) plan and schedule demonstrating fulfillment of the contract requirements (Project

Schedule), and shall keep the Project Schedule up-to-date in accordance with the requirements of this section and shall utilize the plan for scheduling, coordinating and monitoring work under this contract

(including all activities of subcontractors, equipment vendors and suppliers). Conventional Critical Path Method (CPM) technique shall be utilized to satisfy both time and cost applications.

1.2 CONTRACTOR'S REPRESENTATIVE:

A. The Contractor shall designate an authorized representative responsible for the Project Schedule including preparation, review and progress reporting with and to the Contracting Officer's Representative (COR).

B. The Contractor's representative shall have direct project control and complete authority to act on behalf of the Contractor in fulfilling the requirements of this specification section.

C. The Contractor’s representative shall have the option of developing the project schedule within their organization or to engage the services of an outside consultant. If an outside scheduling consultant is utilized, Section 1.3 of this specification will apply.

1.3 CONTRACTOR'S CONSULTANT:

A. The Contractor shall submit a qualification proposal to the COR within

10 days of bid acceptance. The qualification proposal shall include:

1. The name and address of the proposed consultant.

2. Information to show that the proposed consultant has the qualifications to meet the requirements specified in the preceding paragraph.

3. A representative sample of prior construction projects, which the proposed consultant has performed complete project scheduling services. These representative samples shall be of similar size and scope.

B. The COR has the right to approve or disapprove the proposed consultant, and will notify the Contractor of the COR decision within seven calendar days from receipt of the qualification proposal. In case of disapproval, the Contractor shall resubmit another consultant within 10 calendar days

01 32 16.15 - 2 for renewed consideration. The Contractor shall have their scheduling consultant approved prior to submitting any schedule for approval.

1.4 COMPUTER PRODUCED SCHEDULES

A. The contractor shall provide monthly, to the Department of Veterans

Affairs (VA), all computer-produced time/cost schedules and reports generated from monthly project updates. This monthly computer service will include: three copies of up to five different reports (inclusive of all pages) available within the user defined reports of the scheduling software approved by the COR; a hard copy listing of all project schedule changes, and associated data, made at the update and an electronic file of this data; and the resulting monthly updated schedule in PDM format. These must be submitted with and substantively support the contractor’s monthly payment request and the signed look ahead report. The COR shall identify the five different report formats that the contractor shall provide.

B. The contractor shall be responsible for the correctness and timeliness of the computer-produced reports. The Contractor shall also responsible for the accurate and timely submittal of the updated project schedule and all CPM data necessary to produce the computer reports and payment request that is specified.

C. The COR will report errors in computer-produced reports to the

Contractor’s representative within ten calendar days from receipt of reports. The Contractor shall reprocess the computer-produced reports and associated diskette(s), when requested by the COR, to correct errors which affect the payment and schedule for the project.

1.5 THE COMPLETE PROJECT SCHEDULE SUBMITTAL

A. Within 10 calendar days after receipt of Notice to Proceed, the

Contractor shall submit for the Contracting Officer's Representative review; three blue line copies of the interim schedule on sheets of…