Sources Sought Notice 36C26027Q0122 Gutter Maintenance.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

POINT OF CONTACT*

Contracting Specialist Robyn Akins robyn.akins@va.gov

PLACE OF PERFORMANCE

9600 Veterans Drive SW

Tacoma WA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. The Department of Veterans Affairs (VA), Network Contracting Office 20 (NCO 20), is conducting market research on behalf of Puget Sound VA Healthcare System, American Lake Campus to identify potential contractors capable of performing roof drainage repairs.

To be considered a responsive and potential source, interested parties shall provide a capabilities statement containing the following information:

1. Business name, address, point of contact, phone number and email address.

1. Business size designation, type, and SAM Unique Identifier Number

1. Affirmation that the vendor is capable of performing in accordance with the attached Draft Statement of Work.

2. Also, vendors shall include at least one example of relevant past performance wherein it is shown the quoter has performed similar work meeting similar performance standards in the past.

1. Affirmation that the vendor is capable of performing in compliance with the Limitations on Subcontracting if this were to be set-aside for SD/VOSBs or Small Businesses.

Additionally, contractors can provide feedback on the attached Draft Requirement Description, which may be considered if a solicitation is posted.

Provide the requested information to Robyn Akins at robyn.akins@va.gov before 10:00 AM EST on November 25, 2026. All questions must be submitted via email, no telephonic inquiries will be accepted.

This is a sources-sought notice only. The purpose of this notice is to obtain information regarding the availability and capability of verified sources to include qualified SDVOSB/VOSB to perform this potential requirement. Responses received will assist the Government in determining the appropriate acquisition strategy. The Government may or may not issue a solicitation as a result of this notice. There is no solicitation available at this time, and this is not a request for quotes.

STATEMENT OF WORK (SOW)

10/14/2026

1. Contract Title. American Lake B200 Roof Drainage Repair

2. Background.

Building 200 at American Lake is quite new but was designed poorly. The gutter system directs the water towards the building and the gutter itself is against the side of the building. This had the effect of voiding the 10 year materials warrantee and further caused the majority of the gutters to prematurely rust through. At this location, this has caused a leak into the B-pod hallway as well as into B116.

3. Scope.

This work is restricted to the gutter system in 3 areas for a total of just under 100feet. This will also include the installation of 2-3 downspouts to be determined after water flow testing.

4. Specific Tasks.

a) Cleaning and preparation of joints

b) Sealing of gutter system at these joints for roughly 100 feet of gutter

c) Install up to 3 gutter drops and downspouts with splash blocks

d) Perform water testing

4.1 Task 1 - Enterprise Management Controls.

5. Performance Monitoring Daily monitoring of progress by the COTR. This includes a check-in from the foreman with the COTR with what was done that day and what will happen the next workday. Pictures of the condition of each roof at each stage of both demo and installation that show the whole roof through multiple pictures and focus on problem areas discovered during the demo and installation.

6. Security Requirements There will be no access to patient records, data or VA computer systems. The contractor will not be given access to the building and does not need contractor core keys. The contractor will provide and utilize portable bathrooms and will remove them upon completion.

7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

No government equipment will be furnished. The contractor shall provide the equipment needed both to access and repair these roofs. This equipment will be utilized with harnesses and fall protection. It shall be stored at the end of each day or at each break in such a way that patients have no ability to utilize it. Furthermore, it shall be stored at each day’s end on the far side of the building so that it is not visible from the entry road to the building.

8. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work.

Possible follow-up work would be sealing cracks or minor repair to the steel roof base upon discovery of damage after demolition.

Not applicable

d. Packaging, Packing and Shipping Instructions.

Not applicable

e. Inspection and Acceptance Criteria.

Observance of methods used, materials purchased, and pictures of each step of the job. Final inspection will use a water test with inspection of interior 24 hours following the test.

9. Risk Control Safety harnesses will be worn by all on the roof and equipment used to get to the roof. The equipment will be used well away from patient areas and stored in such a manner that patients and staff cannot access or use it.

10. Place of Performance.

All work will be performed on the exterior of Building 200

11. Period of Performance.

Weather will dictate to a large degree but with that in mind, 120 days following the award of the contract.

* Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer shall be Emailed.

Sources Sought Notice