S02 RFQ Amendment 36C26027Q0014 0002 Questions and Answers.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 7

0002 08-06-2026

648-27-1-157-0001

36C260

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

36C260

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

To all Offerors/Bidders

36C26027Q0014

07-14-2026

X

X X

See CONTINUATION Page 648-3670160-157-820100-2580 010040243

X One

1. This RFQ has been amended in order to answer questions.

2. The next page of this amendment lists the answers to the question received regarding this solicitation. The questions are in black, while the answers are in red.

CONTINUATION PAGE

A.1 Question and Answers Question 1: Given the RFQ does not currently provide estimated QTYs or frequencies (other than deliveries on TUE & FRI) and the requirement appears to be “point of use” delivery directly to (71) Labs over (5) BLDGs Budlings, will the GOV please allow offerors to price a delivery fee (no fuel/surcharge) to offset costs incurred as the requirements on contract are labor-intensive and could require the driver(s) to have to spend additional time on site making deliveries when they still have other customers on their route for which to deliver product?

ANSWER: We’d like to maintain the current delivery schedule of Tuesdays and Fridays. I believe we have some flexibility on the start/end times but it needs to be during the workday (730-4) while office and lab staff are available to escort/answer questions if needed. Not every tank needs to be replaced every Tuesday and Friday.

Based on the current deliverable timeline, we estimate that total delivery time (time onsite, does not include drive time) is 2-4 hours every Tuesday and Friday. Delivery requires that the contractor arrive at the loading docks, and make the rounds to the delivery locations listed in the contract (see Room Inventory List), and replace empty gas tanks with a full tank and refill Dewars and delivery dry to locations identified..

Question 2: How does the GOV anticipate accounting for costs incurred by the offeror to accommodate Emergency Delivery requests?

ANSWER: Emergency delivery requests are infrequent. Contractors shall respond to all emergent requests and prepared to handle emergent requests and provide delivery within 24 hours of request. A new item has been added to the price list marked “Emergency Deliveries” with an estimated quantity of 10 per year. See below (A.2 Price List) for updated Price List.

Question 3: Will the GOV please clarify the following items provided in the Table 1 Item list on PGs 33-37 of 70?

1. Dry Ice, CD DRYICEPLT vs. CDICEPELLETS: what is the difference between these two CLINs as they differ in Part # but are the exact same in description?

a. ANSWER: these are the same

2. HX G2687635, Size 1P - Will the GOV please provide some additional info regarding this cylinder size of 1P

(e.g., height, weight, CGA etc.) as this is not a universal/common size utilized by all providers (appears to be provider-specific)?

a. ANSWER: We will accept a size substitute

3. NI 160LLP, Nitrogen, industrial, 160 liter, low pressure – What is the PSI for this cylinder?

a. ANSWER: Yes, this is 22 PSI

4. NI 180LHP, Nitrogen Industrial, 200 liter, High Pressure – What is the PSI for this cylinder?

a. ANSWER: 350 PSI

5. NI 180LLP, Nitrogen, industrial, 160 liter, Low pressure - What is the PSI for this cylinder?

a. ANSWER: Yes, this is 22 PSI

6. NI 230LLP, Nitrogen, industrial, 230 liter, low pressure – What is the PSI for this cylinder?

a. ANSWER: Yes, this is 22 PSI

7. Open Mouth Liquid Nitrogen Dewars (20L, 25L, 30L, 35L, 50L, & 60L) - Are these GOV Owned/GFE or are these rented?

a. ANSWER: these are VA owned

8. NI UHP180LMP, Nitrogen, Ultra High Purity, 180 Liter, Medium Pressure - What is the PSI for this cylinder?

a. ANSWER: 50 PSI

Question 4: Will the GOV please clarify what all of the Monthly Rental grouping abbreviations represent (per Item List & Price List) and confirm which respective Cylinder/Liquid Gases items fall under each of these rental groupings (to ensure accurate pricing)? Will the GOV accept alternative monthly cylinder rental groupings/categories?

ANSWER: The Government would accept alternative monthly cylinder rental groupings/categories

Question 5: What are the Estimated Annual QTYs for Gas Fills/Rentals, per the items that make up the Price List?

ANSWER: This is hard to estimate as the use will fluctuate from week to week and month to month, depending on lab use. The total number of tanks, cylinders, and dry ice boxes are listed. Over the course of a representative 3 weeks of T and Fr deliveries, the following items were delivered each delivery date: Date 1: Fill 3 VA-owned dewars, top off 4 dry ice totes (approx. 400 lbs total), replace 5x 160L UN1977 and 2x 180L UN1977 tanks. Date 2:

Top off 4 dry ice totes, replace 3x 180L UN1977 and 4x 160L UN1977, replace 10x UN1072. Day 3: Replace 4x 160L UN1977 and 2x 180L UN1977, top off 5x VA owned dewars, top off 4 dry ice totes, replace 8x 50lb UN1013. Day 4:

top off 4x VA owned dewars, replace 4x 50lb UN1013, replace 5x 160L UN1977 and 3x 180L UN1977, top off 4 dry ice totes. Day 5: replace 3x UN3156 CO2 O2 mix, top off 4 dry ice totes, replace 4x 160L UN1977 and 2x 180L UN1977, top off 4x VA owned dewars. Day 6: top of 3x VA owned dewars, replace 7x 160L UN1977 and 2x 180L UN1977, top off 4 dry ice totes

Question 6: Are there any set/recurring deliveries for dry ice for any particular lab/Bldg? If so, what kind of estimated volumes and frequencies can offerors expect respective to each lab/bldg that requires it?

ANSWER: Expectation is that approximately 400 lbs dry ice pellets will be distributed to 4 locations with existing dry ice totes to top them off on each delivery day.

Question 7: Do the Dry Ice pellets need to be delivered pre-packed in a set volume? Or does the GOV want the contractor to provide Dry Ice in bins upon delivery which is then either scooped into a VA-Owned bin or the GOV rents a specific-sized bin from the contractor and the contractor swaps out empty bins for fulls either on a recurring schedule or as needed?

ANSWER: The contractor will bring a dry ice bin upon delivery and scoop dry ice pellets into VA owned bins as needed.

Question 8: What is the GOV’s expectation for fill procedures regarding the Open Mouth Liquid Nitrogen Dewars (Sizes 20L, 25L, 30L, 35L, 50L, & 60L)? Will Research POCs be bringing this dewar out to a main loading/receiving dock to be filled on the loading dock (“transfill”), does the GOV expect the contractor to refill these dewars in the labs themselves (nonstandard), or does the GOV expect a Dewar pickup/fill/and the return (often requires the GOV to have an extra dewar on hand so the particular lab is never without product?

ANSWER: The expectation is that contractor will fill existing dewars in the lab locations listed.

Question 9: What are the receiving hours for which offerors can make deliveries? Does this differ per building/Lab?

ANSWER: R&D office hours are 7:30-4, Monday-Friday except federal holidays. These days/hours do not differ per building/lab.

Question 10: What typical gas items, volumes, and frequencies constitute the regularly scheduled deliveries notated in the SOW that are separate from order requests that will be placed as needed?

ANSWER: Regularly scheduled deliveries refers to vendor fulfillment during the T/Th deliveries.

Question 11: Please confirm that any tank hook-up/connections will be completed by VA Research Personnel and not the delivery driver?

ANSWER: For replacement of LN (UN1977) tanks connected to LN freezers, the expectation is that the contractor will disconnect the empty tank and re-connect and open the new full tank.

Question 12: Please confirm that the below language regarding annual inventories, is strictly for GOV-internal auditing records, and does not require Prime/Sub participation (Pg 37 of 71, Section 4. Performance Monitoring)?

ANSWER: Yes, the annual inventory is an internal audit, and the vendor does not need to be present for it.

Question 13: Do any cylinder or dry ice deliveries go to a centralized loading/receiving dock, or are all items required to be delivered directly to the labs depicted in the Room Inventory List?

ANSWER: There is no centralized loading dock delivery. All items will be delivered directly to labs or rooms, however some of the listed rooms are for inventory purposes only. In particular, there are centralized rooms that are used to store and exchange many of the gas cylinders. i.e. contractor will not go to every room that has 50L CO2 tanks, but will replace/replenish CO2 tanks in designated storage rooms throughout the research area.

Question 14: Please confirm that the insurance requirement provided on PGs 12 & 17 of 71 are required at the time of bid submission and not post-award during transition?

ANSWER: Needed at time of bid submission

Question 15: Will the GOV please confirm that the required federal and state of Oregon licenses and certifications applicable to the SDVOSB offeror must be provided in the name of the Prime Contractor at the time of bid submission (and cannot be delegated to a subcontractor), which is required of an SDVOSB offeror in order to comply with the applicable federal, state, and local regulations in order to meet the requirements of the Statement of Work in this RFQ (wholesale distribution of medical-grade oxygen/compressed gases where medical-grade oxygen is defined by the FDA as a prescription drug)?

ANSWER: Offerors must adhere to state laws/regulations. This includes the following:

- Throughout the term of this contract, Contractor shall maintain all federal, state, and local licenses applicable to the Contractor as well as any required FDA certifications.

- State Board of Pharmacy Wholesale Distributor Licenses

- “If the Offeror is not the manufacturer of the bulk liquid oxygen being supplied, the Offeror shall provide verification of all federal, state, and local licenses applicable to the Offeror as well as any required FDA certifications as outlined in the Statement of Work at the time of Offer.

A.2 Updated Price List Account Item # Description Base

Year Option Year 1

Option Year 2

Option Year 3

Option Year 4

CYLINDERS Item: AR PP1A Loc: All

Argon, Prepurified, size 1A

CYLINDERS Item: AR PP1L Loc: All

Argon, Prepurified, size 1L

CYLINDERS Item: AR UHP1A Loc:

All

Argon, Ultra High Purity, Size 1A

CYLINDERS Item: AR UHP1L Loc:

All

Argon, Ultra High Purity, Size 1L

CYLINDERS Item: BA 200 Loc: All

Breathing Air, Size 250

CYLINDERS Item: BA 300

Breathing Air, Size 300

CYLINDERS Item: CD 50 Loc: All Carbon Dioxide, size 50

DRY ICE Item: CD DRYICEPLT Loc: All

Carbon Dioxide, Dry Ice pellets, per pound

DRY ICE Item: CD ICEPELLETS

Carbon Dioxide, Dry Ice pellets, per pound

CYLINDERS Item: HE UHP1A Loc:

Helium, Ultra High Purity, CYLINDERS Item: HE UHP1L Loc:

Helium, Ultra High Purity, CYLINDERS Item: HX G2687635

2% Chlorine, Nitrogen balance, Gravimetric grade, size 1P

CYLINDERS Item: MX 5CDNTEMP

Carbon Dioxide 5%, Balance Nitrogen, Size E, Medical

CYLINDERS Item: MX 5CDNTHM

Carbon Dioxide 5%, Balance Nitrogen, Size H, Medical

CYLINDERS Item: MX 5CDOXHMV

Carbon Dioxide 5%, Balance Oxygen, Size H, Blood gas mix

CYLINDERS Item: MX

5CDOXNTHM

Loc: All

Carbon Dioxide 5%, Oxygen 5%, Balance Nitrogen, Size H, Blood gas mix

CYLINDERS Item: MX M024M200

Medical Mix M024, Nitrogen 75%, Oxygen 20%, Carbon Dioxide 5%, size 200

CYLINDERS Item: MX M024ME

Medical Mix M024, Nitrogen 75%, Oxygen 20%, Carbon Dioxide 5%, size E

LIQUID

CONTAINERS

Item: NI 160LLP Loc:

All

Nitrogen, industrial, 160 liter, Low pressure

Item: NI 180LHP Loc:

All

Nitrogen, industrial, 200 liter, High pressure

Item: NI 180LLP Loc:

All

Nitrogen, industrial, 180

CYLINDERS Item: NI 200

Nitrogen, industrial, size

DEWAR

FILLS

Item: NI 20L Loc: All

Liguid Nitrogen, 20 liters

CYLINDERS Item: NI 230LLP Loc:

All

Nitrogen, industrial, 230

CYLINDERS Item: NI 250

Nitrogen, industrial, size

DEWAR

FILLS

Item: NI 25L Loc: All

Liguid Nitrogen, 25 liters

DEWAR

FILLS

Item: NI 30L Loc: All

Liguid Nitrogen, 30 liters

DEWAR

FILLS

Item: NI 35L Loc: All

Liguid Nitrogen, 35 liters

DEWAR

FILLS

Item: NI 50L Loc: All

Liquid Nitrogen, 50 liters

DEWAR

FILLS

Item: NI 60L

Liquid Nitrogen, 60 liters

CYLINDERS Item: NI UHP180LMP

Nitrogen, Ultra High Purity, 180 liter, Medium pressure

CYLINDERS Item: NI UHP1A Loc:

CYLINDERS Item: NI UHP1L Loc:

CYLINDERS Item: NI UHPL180- Loc: All

Nitrogen, Ultra High Purity, 180 liter, High pressure

(350 PSI)

CYLINDERS Item: OX M250

Oxygen, Medical, size 250

CYLINDERS Item: OX ME Loc: All

Oxygen, Medical, size E

CYLINDERS Item: OX MEA Loc: All

Oxygen, Medical, size E, Aluminum cylinder

CYLINDERS Item: SG BDCO265S

Carbon Dioxide - Bone Dry, 65 lbs.

CYLINDERS Item: SG CAUZJ Loc:

Air, Ultra Zero, size J

CYLINDERS Item: SG G2146150 Loc: All

Hydrogen, Research grade, size 3

CYLINDERS Group: 6HP Method:

Monthly rate

Rental, monthly per cylinder

CYLINDERS Group: AC Method: Monthly rate

CYLINDERS Group: ACL Method:

CYLINDERS Group: ACM rate

CYLINDERS Group: ACS Method:

CYLINDERS Group: HLC Method:

CYLINDERS Group: HP rate

CYLINDERS Group: HPL Method:

CYLINDERS Group: HPM rate

CYLINDERS Group: HPS Method:

Group: LC Method: Monthly rate container

Group: LCH Method:

Monthly rate

Group: LCL Method:

Monthly rate

Group: LCM Method:

Monthly rate

Group: LHC Method:

Monthly rate

CYLINDERS Group: LP rate

CYLINDERS Group: RM rate

CYLINDERS Group: SG Method:

CYLINDERS Group: SGL Method:

CYLINDERS Group: SGM rate

CYLINDERS Group: SGS Method:

CYLINDERS Group: SGV Method:

CYLINDERS Group: SM Method:

CYLINDERS Group: SMT Method:

CYLINDERS Group: HEI Method:

VARIES Varies Emergency Delivery