36C26026Q1037 Sources Sought Pharmacy Window.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

POINT OF CONTACT*

Contracting Specialist Robyn Akins robyn.akins@va.gov

PLACE OF PERFORMANCE

American Lake VA Medical Center

9600 Veterans Drive SW

Tacoma WA

COUNTRY

ADDITIONAL INFORMATION

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement, and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Small Business Manufactures, other Small Businesses interested and capable of providing items requested, as well as any large business interested and capable. This REQUEST FOR INFORMATION/SOURCES SOUGHT NOTICE in support of the American Lake VA Medical Center, is for market research purposes and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. Results will be used to determine set-aside.

The intended contract is a firm-fixed price service contract.

Potential contractors shall provide, at a minimum, the following:

1) Company name, address, point of contact, phone number, e-mail address, and SAM.gov UEI number.

2) Anticipated North American Industry Classification System (NAICS) code is 238150. The largest a firm can be and still qualify as a small business for Federal Government programs is no more than $47.0 million. Please indicate whether you are a Small Business, SDVOSB, VOSB, Small Business Manufacturer, Other Small Business, or Large Business, and whether you are the manufacturer of the items listed below.

3) The Government is not obligated to, nor will it pay for or reimburse, and costs associated with responding to this sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Notice to Potential Offers who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov) It is desirable that any Offeror to have completed their business Online Representations and Certifications Application in the System for Award Management (SAM).

4) Any Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Small Business Administration VetCert Registry located at https://veterans.certify.sba.gov.

5) If not a manufacturer, only authorized representatives/providers/distributors of the manufacturer will be considered. Equipment must be new, no used or refurbished equipment accepted. Please provide proof of authorized dealer or reseller letter form manufacturer.

6) If you are the manufacturer, do you have any designated or authorized distributors? If so, please provide their name, telephone number, point of contact and size status (if available).

7) This is a “brand name or equal” requirement. As such, the essential physical characteristics reflect the physical functional, or performance characteristics that “equal” products must meet to satisfy the Government’s needs. To be considered for any potential solicitation, offers of “equal” products, including “equal” products of the brand name manufacturer, must:

(a) Meet the essential physical, functional, or performance characteristics of the item and those specified in this sources sought notice; clearly identify the item by brand name, if any and make/model number.

(b) Include descriptive literature such as illustrations, drawings, or clear references to descriptive data or information available that identifies that the “equal” item meets or exceeds the salient characteristics required by the Government.

(c) Identify the manufacturer name (OEM) and manufacturer part number, as well as any warranty information.

(d) Please provide a courtesy quote in response to this request to evaluate price reasonableness for any set-aside determination and applicable contract vehicle information.

8) Please identify the country of origin for all items.

It is the intent of the VA to use the information gathered for market research purposes only. If a formal solicitation is released it will be posted via Contracting Opportunities website located at SAM.gov of GSA eBuy.

DESCRIPTION OF THE REQUIREMENT:

The Department of Veterans Affairs is looking to obtain information on vendors who can provide the products as outlined below. This is an Unrestricted/Open Market Brand Name or Equal request for Information/Sources Sought Notice.

Delivery Address:

American Lake VA Medical Center 9600 Veterans Drive SW Tacoma, WA 98493-0003

STATEMENT OF WORK (SOW)

as of 8/3/2026

1. Contracting Officer’s Technical Representative (COTR).

COR information will be shared at time of award.

2. Contract Title.

Medical Window Boxes

3. Background.

Two bulletproof medical window boxes in the building 81 pharmacy are cracked and/or delaminating and need replacement.

4. Scope.

Provide equipment and supplies needed for maintenance and replacement. Perform all labor without assistance from FMS employees. Remove and dispose of existing medical window boxes. Furnish and install new window boxes.

5. Specific Tasks.

Task 1 – Co-ordinate with pharmacy for the least amount of patient impact Task 2 – Remove and dispose of two damaged window boxes Task 3 – Install replacement window boxes, one at dispensing window and on in the back cage Task 4 – Perform function tests on replacement window boxes

7. Security Requirements The contractor employees shall not have access to Veteran Affairs sensitive or computer information and will not require routine access to Veteran Affairs Facilities. The Contractor employees shall require intermittent access only and will be escorted by Veteran Affairs employees while at Veteran Affairs Facilities. No background investigation is required.

11. Place of Performance.

Veteran Affairs Puget Sound Healthcare system – American Lake Campus. Building 81 pharmacy.

12. Period of Performance.

120 business days upon award of contract

13. Essential Physical Characteristics CRL Clear Package Receiver Characteristics

• CRL Bullet Protection Level 3

• 16in by 16in by 16in

• Left hand hinged

• Part Number CPR31

• UL752

• Material: Lexgard

• Satin finish aluminum extrusions

• Only 1 door opened at a time

• Glazing: 1-1/4" (32 mm) Level 1 Acrylic; 1-1/4" (32 mm) Level 3 Lexgard

Sources Sought Notice