S02 RFQ AMENDMENT 36C26026Q0959 0001 Questions and Answer Updated CLIN.pdf

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5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

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0001 08-26-2026

36C260

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

36C260

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

To all Offerors/Bidders

36C26026Q0959

08-18-2026

X

X X

See CONTINUATION Page

X ONE

a. The purpose of this amendment is to answer questions and to update the CLINS.

b. See Section A.1 for the updated CLINS.

c. See Section A.2 for the answers to the question received regarding this solicitation. The questions are in black, while the answers are in red.

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CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

260.00 EA __________________ __________________

Two (2) one-way trips per day, Monday-Friday from VA Puget Sound American Lake Campus, delivered to VA Puget Sound Seattle Campus as outlined in the Statement of Work.

Contract Period: Base POP Begin: 11-01-2026 POP End: 10-31-2027

365.00 EA __________________ __________________

STAT after hour pickups 5:30p Friday through 7a Monday and Federal Holidays.

Contract Period: Base POP Begin: 11-01-2026 POP End: 10-31-2027

American Lake Campus, delivered to VA Puget Sound Seattle Campus as outlined in the Statement of Work.

Contract Period: Option 1 POP Begin: 11-01-2027 POP End: 10-31-2028

Federal Holidays.

Contract Period: Option 1 POP Begin: 11-01-2027 POP End: 10-31-2028

American Lake Campus, delivered to VA Puget Sound Seattle Campus as outlined in the Statement of Work.

Contract Period: Option 2 POP Begin: 11-01-2028 POP End: 10-31-2029

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Federal Holidays.

Contract Period: Option 2 POP Begin: 11-01-2028 POP End: 10-31-2029

American Lake Campus, delivered to VA Puget Sound Seattle Campus as outlined in the Statement of Work.

Contract Period: Option 3 POP Begin: 11-01-2029 POP End: 10-31-2030

Federal Holidays.

Contract Period: Option 3 POP Begin: 11-01-2029 POP End: 10-31-2030

American Lake Campus, delivered to VA Puget Sound Seattle Campus as outlined in the Statement of Work.

Contract Period: Option 4 POP Begin: 11-01-2030 POP End: 10-31-2031

Federal Holidays.

Contract Period: Option 4 POP Begin: 11-01-2030 POP End: 10-31-2031

GRAND TOTAL __________________

A.2 QUESTIONS AND ANSWERS

1. State Licensing: Section 5.A of the SOW requires the contractor to "be a courier company with a state license." Could you clarify which specific Washington State license(s) or registration(s) will be required as evidence of compliance, and whether this documentation is required at time of quote submission or only within 10 days of award?

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Answer: Register your business with the Washington State Department of Revenue (DOR) via the Business Licensing Service to get a Unified Business Identifier (UBI). With documentation at time of quote submission.

2. Performance Metric Thresholds: Section 7 of the SOW lists "Specimen Breakage or Loss" and

"Damage to Transport Bags" with a threshold of "≤98%." Could you confirm whether this is intended to read as a maximum breakage/damage rate of 2% (i.e., ≥98% specimens/bags delivered without breakage or damage), so we can price and staff accordingly?

Answer: The SOW is correct no more than 2% maximum of breakage/ damage rate.

3. Cleaning/Disinfection Standard: The SOW does not specify a disinfectant standard for biohazard spill cleanup or routine vehicle sanitation. Is there a specific disinfectant standard the contractor is expected to use and document, and is a periodic cleaning log required to be submitted to the

COR, or only made available upon request?

Answer: Per the SOW requirement 5) D and E. Log to be available upon request.

4. STAT/After-Hours Billing Unit: CLIN 0002/1002/2001/etc. is priced at 365 EA for "STAT after hour pickups 5:30p Friday through 7a Monday and Federal Holidays." Please confirm whether this quantity represents one billable unit per calendar day within that window (i.e., per Friday, Saturday, Sunday, and each holiday), or whether it is intended to be billed per discrete pickup/run performed during that window, regardless of the number of pickups on a given day.

Answer: The quantity is 365 EA and will be billed per discrete pickup/run performed during that window.

5. Insulated Container / Cold-Chain Documentation: Section 8 states security risk is low and no

C&A/Security Accreditation Package is required. Given the SOW's temperature-preservation requirements (Section 5.I), is any temperature data-logging, calibration record, or cold-chain documentation required to be retained or submitted to the COR, or is visual/manual temperature verification sufficient?

Answer: Visual/ manual temperature verification is sufficient.

6. Government-Furnished Insulated Containers: Section 9 lists GFE/GFI as "None," while Section

5.I states insulated transport containers will be provided by VAMC. Could you clarify whether these containers are considered Government-Furnished Equipment requiring formal receipt, inventory tracking, and return at contract closeout, or are they informally provided/replaced as needed?

Answer: No, they are not GFE. Yes, they will be informally provided and/or replaced as needed.

7. STAT CLIN Pricing Structure: is CLIN 0002/1002/etc. intended as a standby/readiness fee for the full weekend/holiday window (billed once regardless of number of trips run), or priced per actual STAT dispatch, with 365 EA representing a not-to-exceed annual ceiling? This affects

5 | P a g e whether we price for staffing coverage or per-trip cost. This is priced per actual STAT dispatch with a not to exceed annual ceiling, correct?

Answer: This is priced per actual STAT dispatch with a not to exceed annual ceiling.

8. Historical STAT Utilization: Can the Government share historical STAT call volume from the incumbent or prior contract (e.g., actual number of weekend/holiday STAT pickups over the last

12 months)? This would allow us to price standby risk realistically rather than assuming worst-case daily dispatch.

Answer: The average is 36 for the last 12 months.

9. Outside-Lab STAT Frequency: How often, on average, are STAT pickups/deliveries needed to the outside laboratories (LabCorp, UW Medical Center, Harborview, Madigan, WA DOH, BloodWorks

NW, Fred Hutch/SCCA, Quest Diagnostics, Seattle Children's)? Are these runs billed under the same STAT CLIN or a separate bucket?

Answer: On average 31 per month and are billed under the same STAT CLIN.

10. Route Distance and Traffic Feasibility: Can VA confirm the standard driving distance/route between VA American Lake (Tacoma) and VA Seattle Lab, and whether the 2-hour STAT delivery window and same-day routine delivery windows (3:00 PM / 7:30 PM) have historically been consistently achievable given I-5 corridor traffic conditions?

Answer: Yes and Yes, the delivery windows have historically been consistently achievable.

11. Daily Volume: What is the typical daily volume (approximate number of totes/boxes and weight) transported per run, to help us size vehicle capacity and loading/unloading time appropriately?

Answer: Per run two (2) totes/boxes/bags with being 17in. X 24 in. X 12 in.

12. Madigan Army Medical Center Access: As Madigan is a military installation, does courier access require base credentialing, escort, or a security clearance process beyond a standard driver's license/ID, and is there a lead time required to obtain access for new drivers?

Answer: Yes, must have credentialing by base and to be complete within 30 days after award date. It is important to start the process before award.

13. Staffing Model Expectations: Does VA anticipate a single dedicated driver covering both weekday routine runs and weekend/holiday STAT coverage, or is a separate on-call/backup driver pool expected for STAT dispatches? This would be under the discretion of the vendor, correct?

Answer: This would be under the discretion of the vendor. The vendor must ensure to meet the requirements of the SOW.

14. For the STAT CLINs containing 365 EA, does one EA represent one day of required standby availability or one completed STAT pickup and delivery? Is payment made only when a STAT

6 | P a g e request is performed? EA represents one completed STAT pickup and delivery, correct? Also, payment would be made monthly in arrears for what is actually performed, correct?

Answer: EA represents one completed STAT pickup and delivery, correct? Also, payment would be made monthly in arrears for what is actually performed

15. The SOW requires the contractor to be a courier company with a state license. Which specific

Washington State license, registration, or endorsement satisfies this requirement?

Answer: Register your business with the Washington State Department of Revenue (DOR) via the Business Licensing Service to get a Unified Business Identifier (UBI). With documentation at time of quote submission.

16. Please confirm whether the insurance requirements in both Section C.9 and SOW Paragraph 5.A apply, including the $1 million biological/hazardous-substance liability coverage and $2 million

Cyber/PHI Breach coverage. At what point must evidence of each policy be submitted?

Answer: Please refer to 5.A) third sentence that reads “Copy of proof of insurance must be provided to the contracting officer within 10 days of the contract award.”

17. Are the wage-compliance certification, workforce-classification plan, driver information, training records, and Mobile Device Management documentation required with the quotation, prior to award, or within ten days after award?

Answer: Please refer to SOW 5.A)b)

18. Are all potential STAT destinations identified in the SOW, or could performance require travel outside the listed greater Seattle/Tacoma locations?

Answer: Refer to the SOW 4) D

19. Confirm how the annual quantity of 336 EA was calculated, as it does not appear to correspond with two trips per weekday over the full one-year performance period.

Answer: The CLINS cover 2 one-way trips per day. The annual quantity has been updated to

260 EA. Please see updated CLINS.

20. Part III – Responsibility states, “Please provide copies of the following,” but no document list appears afterward. What specific documents must be submitted under Part III?

Answer: In addition to the documentation required in the Statement of Work, please also provide 2-3 Past performance references.

21. .Option Years 3 and 4 appear to list the scheduled weekday service twice and do not identify a separate STAT CLIN. Will a corrected price schedule be issued?

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Answer: Please see Updated CLINS.

22. Please confirm whether the insurance requirements in both Section C.9 and SOW Paragraph 5.A apply, including the $1 million biological/hazardous-substance liability coverage and $2 million

Cyber/PHI Breach coverage. At what point must evidence of each policy be submitted?

Answer: See SOW Section 5.

23. Are the wage-compliance certification, workforce-classification plan, driver information, training records, and Mobile Device Management documentation required with the quotation, prior to award, or within ten days after award?

Answer: See SOW Section 5.

24. Are all potential STAT destinations identified in the SOW, or could performance require travel outside the listed greater Seattle/Tacoma locations?

Answer: See SOW, Section 4.

25. Past-performance references are mentioned, but the solicitation does not appear to specify the number or required format. Please confirm how many references should be submitted and the information required for each reference.

Answer: Please give 3 past performance references. Please include contract number, type of work completed and total awarded dollar amount.

26. May W-2 employees of a formally approved subcontractor perform a portion of the services, provided the prime contractor self-performs at least 50% of the personnel cost with its own W-2 employees? If so, what subcontractor-approval documentation must accompany the quotation?

Answer: Yes, W-2 employees of a formally approved subcontractor may perform a portion of the services provided the prime contractor self performs at least 50% of the cost of the contract performance incurred with it’s own employees.