36C26026Q0774.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

531-26-4-5044-0096

36C26026Q0774

Brian Millington 253-888-4914

PST

36C260 NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

X

$47 Million

NET 30

N/A

36C260

Department of Veterans Affairs Boise VA Medical Center

500 W. Fort Street Boise ID 83702

36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

Boise VA Medical Center requires Hazardous Waste disposal service IAW the Statement of Work, and Price Cost Schedule.

The Period of Performance will be as follows.

Base Year: 09/01/2026 - 08/31/2027 Option Year 1: 09/01/2027 - 08/31/2028 Option Year 2: 09/01/2028 - 08/31/2029 Option Year 3: 09/01/2029 - 08/31/2030 Option Year 4: 09/01/2030 - 08/31/2031

This solicitation is set-aside for small businesses.

Vendors shall thoroughly review the quote preparation.

requirements in Section E.2 Quote Preparation and E.8.

Deadline for questions is 08/07/2026 @ 4:30 pm Pacific.

Deadline for quote submittal is 08/12/2026 @ 4:30 pm Pacific

Email questions and quotes to brian.millington@va.gov

531-3660162-5044-856700-2580 010050176

X X

Brian Millington Contracting Officer

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEVIATION OCT 2025)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 23

C.4 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.5 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 25

C.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WAGE DETERMINATION

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (OCT 2025) (DEVIATION)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award

Management, or [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] In arrears after service

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

STATEMENT OF WORK

1. Contract Title: Hazardous Waste Removal and Disposal Services

2. General Information: This is a non-personal services contract to provide Hazardous Waste Removal and Disposal Services for the Boise VA Medical Center, Boise, ID. The Government shall not exercise any supervision or control over the contract service providers performing the service herein. Such contract service providers shall be accountable solely to the Contractor, who in turn is responsible to the Government.

3. Description of Services/Scope: The contractor shall pick-up, transport, incinerate, recycle, treat, or landfill by other commercially acceptable methodology, and dispose of Hazardous Waste, Non- Hazardous Chemical Waste, Dual Medical/Chemical Waste, Universal Waste and Pharmaceutical Waste from the Boise VA Medical Center. The Contractor shall furnish all supervision, labor, materials, and containers. Veteran Affairs reserves the right to handle a particular waste stream outside of the scope of this contract.

3.1. The Contractor shall ensure that all Local, State and Federal laws and codes for manifesting, handling and transportation of Hazardous and Pharmaceutical Waste are met or exceeded. Contractor vehicles shall meet or exceed all City, County, State and Federal licensing and vehicle requirements as mandated by the State of Idaho and the Resource Conservation and Recovery Act (RCRA), DOT, OSHA, EPA regulations specific to the type of waste to be disposed. If in the performance of this contract, transportation, destruction, or disposal takes place in a state other than Idaho, the Contractor shall fully comply with all applicable regulations of such state.

https://www.epa.gov/rcra https://legislature.idaho.gov/statutesrules/idstat/Title39/T39CH44 https://www.deq.idaho.gov/waste-mgmt-remediation/hazardouswaste/ https://adminrules.idaho.gov/rules/current/58/580105.pdf

4. Background: The Boise VA Medical Center requires contract personnel to provide Hazardous Waste Removal and Disposal Services and related technical support and documentation. Boise VA Medical Center and does not have the personnel and applicable licenses to perform these services at the hospital.

5. Place of Performance: Boise VA Medical Center is located at 500 W. Fort Street, Boise, ID 83702.

6. Specific Tasks: The waste will be segregated by hazard class or chemical compatibility and labeled appropriately. A map of the location on the Boise VA Medical Center campus will be provided to the Contractor upon request.

6.1. The Contractor shall comply with all federal, state, and local regulations, policies and procedures regarding tracking, record keeping, manifesting and documentation of all wastes. The contractor will be required to comply with all changes to such federal, state, and local regulations and procedures which occur during the term of this contract. The Contractor will provide the POC with any additional certifications that may be required because of changes in such laws. It is the expectation of the Boise VA Medical Center that the Contractor obey all applicable laws and regulatory deadlines, failure to do so is grounds for contract termination.

6.2. The Contractor shall maintain insurance that meets all local, state, and federal requirements for a transport, storage, and/or disposal of hazardous waste. Proof of the insurance coverage must be provided to the VA POC within 30 days of contract award.

6.3. The Contractor must provide the employees responsible for picking-up hazardous waste at Boise VA Medical Center with the training required for hazardous waste handling and emergency response. This training should include OSHA, EPA, and DOT regulations. All Contractor employees who transport hazardous waste from Boise VA Medical Center property must have their HAZWOPER 40-hour to ensure they can appropriately respond to accidents involving hazardous waste spills. The contractor shall maintain proof of training and will provide this information to the VA POC upon request.

6.4. Ensure employees maintain a professional image while performing work at the Boise VA Medical Center. This includes ensuring they perform their job safely.

6.5. Provide appropriate personal protective equipment (PPE) to their employees so they may perform their job safely. At minimum, PPE must include nitrile gloves, safety glasses, and safety shoes.

6.6. At least 48 hours before each scheduled pick-up, the Contractor personnel classifying the waste for the manifest must provide the POC with the Contractor’s waste determinations/RCRA codes. The Contractor will resolve any discrepancies identified by the POC prior to pick-up.

6.7. The Contractor shall provide a properly executed and legible copy of all manifests and documentation that apply to the removal, transport, and disposal of wastes conducted by its workforces and/or its subcontractors. This shall be provided at the time of pick-up. The Contractor shall also retain a copy of all manifests and related documents for the duration of the contract.

6.8. Prior to the removal and transport of waste generated by Boise VA Medical Center, the Contractor will obtain approval and signature for each manifest from the VA POC or his/her designee verifying that the Contractor has accepted the waste from the VA. Manifests not signed by the POC or his/her designee will not be deemed valid. The Generator Copy of the completed manifests (with all required signatures including signature of facility certifying receipt) must be provided to the POC within 30 days of the removal of waste from the facility. If the completed manifests have not been received within 30 days of the shipment, and the waste cannot be tracked in the EPA’s e-Manifest system, the Contractor must provide a written status update to the generator within 15 days and provide a weekly status update thereafter until the receiving facility has accepted and signed for the waste. This will ensure that the Boise VA Medical Center has any necessary information needed to file an Exception report within 60 days to the Idaho Department of Equality (DEQ) in accordance with EPA 40 CFR 262.42(b). Failure to comply with this requirement may result in Boise VA Medical Center reporting the violation to Idaho DEQ and/or the EPA to ensure the Boise VA Medical Center is not held liable for the non-compliance.

6.9. Items identified as Universal Waste must be sent to a transfer facility for recycling. The contractor will provide a certificate of recycling that includes key information such as materials recycled, amount, weight, and date of processing. The certificate of recycling shall be received by the POC no later than 90-days from the date of shipment.

6.10. If needed, the Contractor shall prepare profiles of chemicals for the Boise VA Medical Center. The Boise VA Medical Center staff will provide available information, such as generation information and SDS(s). The Contractor shall be responsible for any required chemical analysis including, but not limited to, pH testing, solids content analysis; TCLPs, etc. The Contractor is responsible for collecting the hazardous waste materials for analysis or coordinating their collection with a 3rd party contractor. The Boise VA Medical Center may assist with the material collection if needed, at the VA POC’s discretion.

A copy of all profiles generated by the Contractor will be provided to the VA POC for review, signature, and record retention.

6.11. The Boise VAMC POC will provide the Contractor with existing profiles within 30 days of contract award. The Contractor shall adopt and adapt the given profiles within 90 days of receipt to ensure continuity of timely pick-up.

6.12. Bulk waste shall be packaged into the largest container feasible. Smaller sizes may be used for partial loads or to meet the disposal priorities listed below (see 8. Types of Chemical Disposal). The Contractor shall be responsible for properly containerizing all lab-packs and for assuming all safety measures to prevent harm or injury to VA patients, visitors, employees, contractor employees (example:

PPE) and the environment (example: storm drain covers).

6.13. The Contractor shall pack, transport, and provide for final disposal of wastes, as listed in schedule of cost list and provide costs for other unlisted non-routine waste stream, as requested.

6.14. The Contractor shall perform pickup or other work required at the Boise VA Medical Center between 8:00 am through 4:00 pm mountain standard time. The Contractor will provide the VA POC with an estimated time of arrival at the Boise VA Medical Center at least three business days before the proposed pick-up. The Contractor will call the VA POC at least one (1) hour ahead of time if they are unable to meet this appointment. The Contractor must account for how much time it will take to package waste (i.e., lab pack), transport containers, apply labels, and fill out paperwork to ensure all work is completed before the 4:00 pm MST end time. Extra time can be allotted on a case-by-case basis, at the VA POC’s discretion, but the Contractor must request this in writing at least 24-hours prior to the scheduled pickup. It is understood accidents happen; it is at the VA POC’s discretion to waive the 24-hour written notice requirement or ask the Contractor to reschedule pickup for a different day in such cases.

Contractor pickups shall not be scheduled outside of normal duty hours, weekends, or on federal holidays.

Federal Holiday’s that will be observed by the VA are as follows:

New Year’s Day Martin Luther King Jr’s Birthday President’s Day Labor Day Memorial Day Columbus Day Veteran’s Day Thanksgiving Day Juneteenth Independence Day Christmas Day

6.15. Hazardous waste pickups shall be scheduled for the first Thursday of every month, and will begin within 30 days from the date of award. The VA POC may approve a deviation from this schedule.

6.16. The Boise VA Medical Center POC may also schedule a nonroutine pick-up. The Contractor shall perform non-routine pick-ups within 7 days of the request receipt if Non-RCRA and within 21 days if

RCRA.

6.17. The Contractor must coordinate all pickups with the VA POC or their designee. Copies of the lab packs and manifests for the upcoming pickup must be emailed to the VA POC at a minimum of 48-hours prior to the pickup. There shall be no penalty or additional costs incurred if the Boise VA Medical Center requires more or less than the estimated pickups or disposal volume outlined in the schedule of costs. The Boise VA Medical Center will pay for the hazardous waste removed from the facility but reserves the right to reduce or deny payment if the Contractor either doesn’t pick up the volume of waste scheduled or misses the pickup altogether. The Boise VA Medical Center will not pay for work not performed. The Contractor must submit an itemized list of the waste removed and the costs alongside their invoice. This allows the Boise VA Medical Center to quickly confirm / approve payment.

6.18. The Contractor shall provide information required to complete DEQ Annual Hazardous Waste Generator Report and, as needed, large quantity generator Biennial Hazardous Waste Report in accordance with Idaho Code Section 39-44. This will include a consolidated report containing the waste disposal methods, waste management codes, and weights for each waste stream. Failure to provide the legally required information may result in contract termination, at the VA POCs discretion.

6.19. The Contractor shall provide emergency response to, and cleanup of, chemical spills or leaks.

Emergency response activities include, but are not limited to:

(1) Response to calls to clean up spills of oil, fuel, hazardous chemicals, hazardous drugs, and other hazardous materials that are beyond the capability of Boise VA Medical Center resources.

(2) Once notified, the Contractor shall confirm their availability within 30 minutes and shall arrive at the spill site, as soon as possible, but no later than 2 hours after notification.

(3) The Contractor must respond with quantities of spill containment and collection materials needed to prevent any additional contamination to soil, pavement, etc. and to begin initial cleanup.

(4) Once the spill is contained to prevent any further damage to the environment, provide an estimate of cost to complete the cleanup process.

(5) Within 24 hours, obtain any additional containment and clean up materials needed to complete the cleanup, remove and/or decontaminate soil, drains, hazardous chemical residues, hazardous drug residues, etc.

(6) Remove and properly dispose of any clean up materials and contaminated soil, etc.

(7) Provide Boise VA Medical Center with all EPA required documentation related to the spill, such as waste manifests, certificates of disposal, etc.

6.20. The Contractor shall pump and dispose of contaminated water from the Boise VA Medical Center’s decontamination shower tank during emergency patient decontamination events and drills. The Contractor shall provide pricing for this service with their proposal. Should the VA require this service, the contractor shall invoice this service in accordance with the list submitted with their pricing proposal.

6.21. Emergency Response Capabilities. The Contractor shall provide the following information on the Contractor's emergency response (ER) capabilities to the VA POC within 30 days of contract award:

(1) Contractor's ER Emergency Response policies.

(2) ER Emergency response capabilities, and experience, and limitations.

(3) Type of ER emergency response equipment maintained (specify if owned or subcontracted and from whom).

(4) Personnel availability, training, and experience.

(5) Contractor's emergency response procedure shall describe:

a. How to request an emergency response. This must include a single method of contact that is accessible/manned 24 hours a day.

b. How the contractor notifies personnel and initiates response action.

c. Incident command procedures followed by the contractor.

d. ER Emergency response work practices.

e. ER Emergency response protection of health and safety practices include a site-specific safety plan to protect workers and nearby population during emergency responses.

f. ER Emergency response invoicing policy.

In essence the Boise VA Medical Center needs to know how the Contractor will respond to hazardous waste / material spill related emergencies they respond to the Boise VA Medical Center campus before any accidents occur. We will incorporate this information into our internal emergency response procedures.

6.22. The Contractor shall provide written Standard Operating Procedures (SOPs) for the collection, handling, accumulation, recycling, sampling, lab testing, characterization, packing, and shipping of all hazardous, universal, and non-hazardous wastes. This SOP shall describe:

(1) Site safety and contingency procedures (e.g., spill management).

(2) Operational procedures and site management structure.

(3) Supplies and equipment practices.

(4) Material sampling procedures.

(5) Hazard assessment and categorization procedures.

(6) Packing procedures.

(7) Quality assurance and quality control procedures to ensure materials are properly identified, categorized, and packaged, and paperwork is properly completed.

(8) Procedures for gaining waste acceptance into a transfer/ disposal facility.

(9) Contractor and project management procedures.

6.23. The Contractor shall provide a statement of how each CLIN (Contract Line-Item Number) will be disposed of based on the following groupings. If more than one applies to a given CLIN, please explain:

(1) Recycling chemicals to another party for future use if economically feasible and practical.

(2) Treatment of the chemical waste (at a facility approved for such processing by an appropriate state or federal agency) in a manner that renders it no longer a hazardous waste as defined in the 40 CFR series.

(3) Long-term internment (burial) in a secure chemical landfill site approved for such by the appropriate state or federal agency.

6.24. The Contractor shall provide a single point of contact with back up. Provide a list of names, titles, addresses, telephone numbers (including cellular), facsimile numbers, and e- mail addresses of key managers, supervisors, customer service and field service personnel performing under this contract.

6.25. Within two weeks of a written request, the Contractor shall provide representative(s) of the Department of Veterans Affairs an opportunity to inspect any facility (or subcontractor’s facility) used for storage, treatment, and/or disposal of hazardous materials collected from the Boise VA Medical Center at any time during or after contract period while VA wastes are present.

6.26. All containers, packing material, and any other necessary equipment and documentation for Lab packs shall be furnished by the Contractor and be included per CLIN (Contract Line-Item Number) in the Cost Schedule. The Contractor may, on occasion, be requested to furnish additional waste storage containers (e.g., for bulk wastes) and shall provide pricing for these additional containers with their proposal. Should the VA require this service, the contractor shall invoice the container in accordance with the list submitted with their pricing proposal.

6.27. All deliveries shall be specifically addressed to the Contractor and not the Boise VA Medical Center. The Boise VA Medical Center shall make best efforts to refuse delivery of Contractor goods or materials. Any materials inadvertently received by the Boise VA Medical Center will be identified to the Contractor for immediate pick-up. The BVAMC Boise VA Medical Center takes no responsibility for the receipt of any goods or materials that are the Contractor’s.

6.28. The Government shall not furnish any equipment, services, or information to the Contractor not specifically stated in the Statement of Work. This includes helping to move hazardous waste from the storage location to the Contractor’s vehicle.

6.29. As prescribed in 36.501(b), the Contractor shall perform on the site, and with its own organization, work equivalent to at least sixty (60) percent of the total amount of work to be performed under the contract. This percentage may be reduced by a supplemental agreement to this contract if, during performing the work, the Contractor requests a reduction, and the Contracting Officer determines that the reduction would be to the advantage of the Government. (see 36.501(a)).] Contractor will submit an annual Individual Subcontracting Report (ISR) that clearly outlines the amounts SDVOSBs spent on non- SDVOSB subcontractors throughout contract performance to ensure contractors do not exceed the required limitations defined in the CFR.

Note: The Contractor must submit proof they can perform at least 60% of the work prior to the Boise VA Medical Center accepting their bid. The Contractor shall provide the VA POC with a copy of this document. The Contractor shall also provide quarterly compliance reports pursuant to the 60% requirement which detail, at a minimum, labor hours and costs associated with work performed by the Contractor.

6.30. The Contractor shall provide information identifying any proposed subcontractors and identifying services to be performed by the subcontractors. The Contractor shall submit evidence that the subcontractor is qualified and legally able to provide services. (ALL subcontractors must be approved by the VA POC or his/her designee prior to performing any duties under this contract). In accordance with FAR 52.219-14 – Limitations on Subcontracting (DEVIATION 2019-O0003) “At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.”

7. Permits and Responsibilities:

7.1. The Contractor shall comply with and maintain all licenses and permits for operational personnel, trailers, containers, vehicles and other resources required for proper removal and transport of waste in accordance with all applicable federal, state, municipal, and local regulations (e.g. OSHA, EPA, DOT including, but not limited to HM-181). If appropriate licenses are not maintained, the VA may terminate the contract effective upon discovery.

7.2. The Contractor shall provide evidence of being a licensed Hazardous Waste Transporter prior to loading any materials.

7.3. The Contractor will clean up any spill or release of wastes occurring during the performance of services under this contract, through no fault of the VA. The Contractor shall be responsible for all costs associated with the satisfactory remediation of the incident. This will include the cost of all labor, materials, property damage incurred to the facility, and harm caused to patients, visitors, and staff of the medical center. The remediation efforts shall be performed to the satisfaction of all federal, state, local agencies, or other authorities having jurisdiction, and the VA POC. (see 9. Spill Reporting Requirements) below.

8. Spill Reporting Requirements:

8.1. The Contractor is responsible for reporting to the VA POC all spills, regardless of quantity, and all personnel exposures that occur during pick-up or transport. This report should occur as soon as practicable after the spill occurs and a follow-up report should be provided, in writing, within 7 days.

8.2. When reporting a spill, the following information must be furnished:

(1) Item spilled (identification, quantity, and manifest numbers)

(2) Whether the amount spilled is EPA/State reportable, and, if reported, a copy of the report

(3) Exact location of the spill

(4) Containment procedures initiated

(5) Anticipated clean-up and disposal procedures

(6) Disposal location of spill residue

8.3. Idaho Department of Environmental Quality (IDAPA 58.01.02., 850, 851 and 852), and National Response Center reporting requirements will be adhered to.

https://adminrules.idaho.gov/rules/2014/58/0107.pdf

9. Types of Chemical Disposal:

9.1. The Contractor shall disposal of hazardous waste in a manner that leaves no future expense potential to the VA or the federal government. Chemicals should be disposed of in the following preferred priority:

(1) Recycling chemicals for future use if regulation compliant, economically feasible, and practical.

(2) The treatment of the chemical waste (at a facility approved for such processing by an appropriate state or federal agency) in a manner that renders it no longer a hazardous waste as defined in the 40 CFR series. These processes include (but are not limited to):

a. Thermal treatment (e.g. incineration, pyrolysis)

b. Reprocessing or recovery followed by recycling/reuse.

c. Chemical neutralization or detoxification.

(3) The long-term internment (burial) in a secure chemical landfill site approved for such by the appropriate state or federal agency.

(4) Out-of-country shipments are prohibited under this contract.

10. Coordination of Work: If any questions or concerns arise, the Contractor shall coordinate with the VA POC or their designee for direction.

11. Performance Monitoring: The VA POC is responsible for certifying that the work done under the contract is performed to time and standard. Quality will be monitored by evaluating Contractor communication, quality of service and onsite work, accuracy and completeness of manifests and other documentation filled out by the Contractor, and adherence to the contract statement of work.

12. Security Requirements: The Contractor employees shall not have access to Veteran Affairs sensitive or computer information and will not require routine access to Veteran Affairs Facilities. The Contractor employees shall require intermittent access only and will be escorted by Veteran Affairs employees while at Veteran Affairs Facilities. No background investigation is required.

13. Safety, Security, Smoking and Parking Requirements:

13.1. Safety Requirements. In the performance of this contract, the Contractor shall take such safety precautions deemed necessary to protect the lives and health of VA patients, visitors, staff, and the general public.

13.2. Security.

(1) The Contractor shall only access Boise VA Medical Center Buildings directly associated with the Work. The Contractor shall not enter or attempt to enter any patient care area.

(2) Contractor employees shall report to the VA POC once on campus prior to commencement of work. During off-hour emergency response activities, contractor personnel should check in with VA Police if the VA POC or designee is not available.

(3) Contractor employees shall wear visible identification while on VA campus.

13.3 Smoking. Smoking and/or tobacco use is prohibited on Boise VA Medical Center property.

13.4 Parking.

(1) Parking is limited at the Medical Center and may be unavailable or distant at certain times of day.

(2) Temporary parking will be allowed for access to the hazardous waste building while delivering supplies or removing waste.

(3) Vehicle idling when not in use is prohibited.

14. Electronic Data: All manifests, waste determinations, waste generation data, shipping information and other data required for the proper execution of this contract shall be maintained by the Contractor in an electronic database. This system should enable tracking of monthly shipping data or annual reports and enable tracking of compliance dates. The electronic database will be provided to the VA POC upon request in a Microsoft Excel spreadsheet or web-based information access.

15. Table of Estimated Waste Generation: This is an estimated hazardous waste chart based on current and historical waste generated by Boise VA Medical Center. Please note, this chart is not exhaustive of every waste that may need to be disposed of by the Boise VA Medical Center during the execution of this contract.

Description Unit Quantity Frequency Bulk Flammables 30 Gal 2 Monthly Fluorescent Bulbs 4 Foot Box 2 Monthly Cepheid Cartridges (Mixed Waste, D002, Biological)

55 Gal 2 Monthly

Bulk RCRA Pharmaceuticals 55 Gal 3-5 Monthly Non RCRA Waste Lab Pack 5 Gal, 15 Gal, 30 Gal, 55 Gal Varies Monthly

Flammable Waste Lab Pack 5 Gal, 15 Gal, 30 Gal, 55 Gal

Varies Monthly

Corrosive Waste Lab Pack 5 Gal, 15 Gal, 30 Gal, 55 Gal

Varies Monthly

Other RCRA Waste Lab Pack 5 Gal, 15 Gal, 30 Gal, 55 Gal

Varies Monthly

Formalin with Human Specimen(s) 55 Gal 3 - 4 Annually Non-Flammable Aerosols (Pharmaceutical) 5 Gal 2 Annually Bond Cartridges 15 Gal 1 Annually Cactus Cartridges for Pharmaceutical Waste 55 Gal 1 Quarterly

Cobas Cartridges – Acid D002 15 Gal 4 Annually Cobas Cartridges – Base D002 15 Gal 4 Annually Non-RCRA Pharmaceuticals 55 Gal 4 Annually Non-RCRA IV Waste 55 Gal 4 Annually Bulk Chemo – U058 55 Gal 4 Annually Flammable Aerosols 5 Gal 4 Annually Bulk DAB Refine Polymer Waste 5 Gal 6 Annually Cobas Cartridges – Non-RCRA 15 Gal 8 Annually Mercury Containing 5 Gal, 15 Gal Varies As Needed P-Listed Waste 5 Gal Varies As Needed Mitomycin Bladder Infusion Waste 30 Gal Varies As Needed Neutral Buffered Formalin Waste (Used & Unused)

30 Gal Varies As Needed

Fluorescent Bulb 8 Foot Box 1 Annually HID Bulbs/Lamps 5 Gal 2 Annually

16. Documentation Required as Part of the Contract Submittal: The Contractor must submit the following documentation as part of their bid submittal to prove they can fulfill the mandatory requirements outlined in this statement of work.

16.1. References. The Contractor must submit at least 3 references for companies or organizations that can attest to the quality of services received. Each reference must have performed similar work as outline in the statement of work, either in quantity or complexity.

16.2 Proof of Insurance. The Contractor must provide proof of insurance that meets federal, state, and local requirements for the transport, storage, and disposal of hazardous waste.

16.3 Pricing. The Contractor will provide a pricing schedule which shows the amount the Boise VA Medical Center will be charged for the disposal or recycling of each type of waste generated, as listed in the Section 15 table. A price must be provided for each unit of volume option. The contractor will also provide pricing for (1) additional (non-replacement) drums; (2) Decon water tank pumping and disposal;

(3) and the hourly rate for spill response and clean-up. Note that packing materials, replacement-drums, manifests, profiles, and documentation are included in this full-service contract and the costs of these services should be included in the pricing schedule. The Contractor will not bill the Boise VA Medical Center extra for these services.

16.4 Environmental Reporting. The Contractor must submit examples of the information they are able to provide for the DEQ Annual Hazardous Waste Generator Report. Any information from a previous client should have personal or sensitive information removed or redacted.

16.5 Quality Assurance. The Contractor must submit a list of information that they will require the Boise VA Medical Center VA POC to provide to facilitate waste profiling and pick-up. The Contractor must also submit an example of any standardized pick-up request forms that the VA POC will need to complete prior to routine scheduled pick-ups.

16.6 Emergency Response Procedures. The Contractor must submit an example of an emergency response SOP which contains information outline in this statement of work, and below.

16.6.1 How to request an emergency response.

16.6.2 How the Contractor will notify personnel and initiate the response action(s).

16.6.3 Incident command procedures followed by the Contractor.

16.6.4 Emergency response work practices.

16.6.5 Emergency response protection of health and safety practices to protect workers and the nearby population during emergency responses.

16.6.6 Emergency response invoicing policy.

16.7 Hazardous Waste Handling SOPs. The Contractor will provide their SOPs for the collection, handling, accumulation, recycling, sampling, lab testing, characterization, packing, and shipping of hazardous, universal, and/or non-hazardous wastes. The SOP must include information outlined in this statement of work, and below.

16.7.1 Site safety and contingency procedures (i.e., how spills or accidents are handled).

16.7.2 Operational procedures and site management structure.

16.7.3 Supplies and equipment practices.

16.7.4 Material sampling procedures.

16.7.5 Hazard assessment and categorization procedures.

16.7.6 Packing procedures.

16.7.7 Quality assurance and quality control (QA/QC) procedures to ensure materials are properly identified, categorized, and packaged; and that paperwork is properly completed.

16.7.8 Procedures for gaining waste acceptance into a transfer / disposal facility.

16.7.9 Contractor and project management procedures.

16.8 Proof of 60% of Work. The Contractor must submit a breakdown of what tasks will be performed by the Prime Contractor and any Subcontractors. The VA determines work percentage by how much time, effort, and resources the tasks take.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 Yr __________________ __________________

The Vendor shall package, transport and dispose of hazardous, non-hazardous, and universal waste at the Boise VA Medical Center.

The vendor will provide manpower, equipment and materials for emergency chemical spill/leak response. The vendor shall provide monthly cleaning of the pharmacy biological safety cabinet where hazardous drugs are compounded. The vendor will perform all work in accordance with the statement of work. The vendor will provide an itemized invoice for work performed to the COR for review prior to submitting the invoice for payment. The vendor will bill monthly in arrears ONLY for actual materials picked up and disposed of.

Contract Period: Base POP Begin: 09-01-2026 POP End: 08-31-2027

1.00 yr __________________ __________________ hazardous, and universal waste at the Boise VA Medical Center.

The vendor will provide manpower, equipment and materials for emergency chemical spill/leak response. The vendor shall provide monthly cleaning of the pharmacy biological safety cabinet where hazardous drugs are compounded. The vendor will perform all work in accordance with the statement of work. The vendor will provide an itemized invoice for work performed to the COR for review prior to submitting the invoice for payment. The vendor will bill monthly in arrears ONLY for actual materials picked up and disposed of.

Contract Period: Option 1 POP Begin: 09-01-2027 POP End: 08-31-2028 hazardous, and universal waste at the Boise VA Medical Center.

The vendor will provide manpower, equipment and materials for emergency chemical spill/leak response. The vendor shall provide monthly cleaning of the pharmacy biological safety cabinet where hazardous drugs are compounded. The vendor will perform all work in accordance with the statement of work. The vendor will provide an itemized invoice for work performed to the COR for review prior to submitting the invoice for payment. The vendor will bill monthly in arrears ONLY for actual materials picked up and disposed of.

Contract Period: Option 2 POP Begin: 09-01-2028

POP End: 08-31-2029 hazardous, and universal waste at the Boise VA Medical Center.

The vendor will provide manpower, equipment and materials for emergency chemical spill/leak response. The vendor shall provide monthly cleaning of the pharmacy biological safety cabinet where hazardous drugs are compounded. The vendor will perform all work in accordance with the statement of work. The vendor will provide an itemized invoice for work performed to the COR for review prior to submitting the invoice for payment. The vendor will bill monthly in arrears ONLY for actual materials picked up and disposed of.

Contract Period: Option 3 POP Begin: 09-01-2029 POP End: 08-31-2030 hazardous, and universal waste at the Boise VA Medical Center.

The vendor will provide manpower, equipment and materials for emergency chemical spill/leak response. The vendor shall provide monthly cleaning of the pharmacy biological safety cabinet where hazardous drugs are compounded. The vendor will perform all work in accordance with the statement of work. The vendor will provide an itemized invoice for work performed to the COR for review prior to submitting the invoice for payment. The vendor will bill monthly in arrears ONLY for actual materials picked up and disposed of.

Contract Period: Option 4 POP Begin: 09-01-2030 POP End: 08-31-2031

GRAND TOTAL __________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEVIATION OCT 2025)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act ( 31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if–

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of…