36C26026Q0599.docx
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- Solicitation number
- 36C26026Q0599
About this file
This is a Request for Quotation (RFQ) for Information Technology Operations (ITOPS) UPs preventive maintenance services issued by the Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 20 through the Network Contracting Office in Vancouver, Washington. The solicitation number is 36C26026Q0599, and it is set-aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The procurement is classified under NAICS code 811310 (Commercial and Institutional Machinery and Equipment Repair and Maintenance) with a small business size standard of $13 million, and is assigned FSC/PSC code 5999.
The RFQ requests quotations for a base year preventive maintenance contract plus two optional one-year renewal periods, with pricing to be submitted on a per-job basis (JB). Interested vendors must provide unit pricing and total pricing for each line item: the base year contract, option year one, and option year two. The solicitation follows streamlined procedures for commercial products and services as outlined in FAR subpart 12.202 and incorporates provisions and clauses effective through Federal Acquisition Circular 2026-01 (published March 13, 2026). This combined synopsis/solicitation serves as the only solicitation document, and no separate written RFQ will be issued. Additional requirements and evaluation criteria are contained in the published RFQ document.
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Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice
| SUBJECT* |
| New Annual ITOPs UPs Preventive Maintenance Base Plus Two 692-26-2-668-0156 |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 98661 |
| SOLICITATION NUMBER* |
| 36C26026Q0599 |
| RESPONSE DATE/TIME/ZONE |
| 05-27-2026 15:00 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| J035 |
| NAICS CODE* |
| 811310 |
| CONTRACTING OFFICE ADDRESS |
| Network Contracting Office 20 |
ATTN: V4CONT
1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661
POINT OF CONTACT*
Contract Specialist Brian Stephen Brian.Stephen@va.gov
PLACE OF PERFORMANCE
ADDRESS
VA SORCC
8495 Crater Lake Hwy
White City Oregon
| POSTAL CODE |
| 97503 |
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 published March 13, 2026.
This solicitation is set-aside for SDVOSB.
The associated North American Industrial Classification System (NAICS) code for this procurement is811310, with a small business size standard of $13 million.
The FSC/PSC is 5999.
The Network Contracting Office 20 1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661is seeking to purchase ITOPS UPs preventive maintenance contract.
All interested companies shall provide quotations for the following:
Supplies/Services
| Line Item |
| Description |
| Quantity |
| Unit of Measure |
| Unit Price |
| Total Price |
| 0001 |
| Base year contract for ITOPS UPs preventive maintenance contract. |
| 1 |
| JB |
| 1001 |
| Option year 1 (one) contract for ITOPS UPs preventive maintenance contract. |
| 1 |
| JB |
| 2001 |
| Option year 2 (two) contract for ITOPS UPs preventive maintenance contract. |
| 1 |
| JB |
See published RFQ for additional information.
VA SORCC
PERFORMANCE WORK STATEMENT
A. GENERAL
A.1 GOAL:
Provide annual preventive maintenance (PM) services for two (2) ITOPS uninterruptible power supply (UPS) systems to ensure reliable backup power for critical IT infrastructure. This work supports compliance with NFPA 99/110 and manufacturer recommendations.
Background The UPS systems located at VA Southern Oregon Rehabilitation Center & Clinics (SORCC) provide essential power continuity for IT operations. Preventive maintenance is required annually to maintain system integrity, reduce risk of failure, and meet regulatory compliance.
A.2 LOCATION OF SERVICES:
VA SORCC
8495 Crater Lake Hwy White City, Oregon 97503 ITOPS Data Rooms housing UPS systems.
Objectives Perform OEM-recommended annual PM on two UPS systems, including battery inspection, electrical/mechanical checks, firmware verification, and environmental assessment. Provide documentation suitable for VA audit requirements.
PM Report Format Requirements A standardized PM checklist showing all OEM‑specified tasks completed, with technician initials, timestamps, and measured values.
A narrative summary documenting system status, environmental conditions, and any anomalies observed during the PM event.
Data and Record Requirements Meter readings, calibration data, component assessment notes, and photos of inspected components must be included in the final report.
All documentation must be submitted in PDF format with a consistent filename structure: Facility_UPS#_PMReport_YYYYMMDD.pdf.
Identify deficiencies and recommend corrective actions.
All deficiencies must be recorded in a separate Deficiency Log, including photos, component identification, severity assessment, OEM reference criteria, and recommended corrective action.
Each finding must link to a PM task step and include a “Recommended Repair” section stating whether repair is urgent, required, or optional.
The contractor must provide a separate repair quote for COR review and approval before any repair work occurs.
Repairs will be paid through a separate funding action (e.g., modification, purchase request, or new task order) after VA approval.
Deliverables
1. PM Checklist & Report for each UPS, including:
• Check all contacts to ensure secure connections.
• Verify all connections show no signs of discoloration.
• Check module(s) for the following, as possible, unit dependent, shutdown may be required:
1. Rectifier and inverter snubber circuit board discoloration.
2. Power capacitors for swelling or leakage.
3. Capacitor vent caps extruded more than 1/8”.
4. Fans for proper operation.
• Check fuses on the DC capacitor deck for continuity, as applicable.
• Clean interior and exterior of unit.
• With customer approval, perform operational test of the system including unit transfer and battery discharge.
• Measure and record all meter readings, calibrate all electronics as necessary, where possible, to system specifications.
• Measure and record all low-voltage power supply levels.
• If equipped, transfer system to internal bypass and confirm proper operation.
• If equipped, transfer system to external maintenance bypass and confirm proper operation.
• Open and inspect at least one battery module per string and confirm:
1. Battery Make, Model, & Quantity.
2. Date code.
3. Terminal configuration.
Verify all connections show no signs of discoloration.
Return system to normal operation Compliance Requirements Follow OEM preventive maintenance guidelines (Eaton/APC or applicable).
Observe NFPA 99 and NFPA 110 requirements for emergency power systems.
Adhere to VA safety and IT change-control procedures.
CONTRACTOR SORCC SITE CHECK-IN:
Contractor shall check in at VA SORCC Engineering Service Office upon arrival.
Obtain visitor badge and escort as required.
Comply with VA infection control and safety protocols.
SPECIAL CONTRACT REQUIREMENTS
Contractors must be OEM-certified or demonstrate equivalent UPS expertise.
Submit Method of Procedure (MOP) and Job Hazard Analysis (JHA) at least 10 business days prior to work.
Coordinate scheduling to avoid disruption of critical IT services.
QUALITY CONTROL:
Contractor shall implement internal QC measures to ensure all PM tasks meet OEM standards.
Verify torque settings, electrical readings, and firmware updates per manufacturer specifications.
QUALITY ASSURANCE:
VA COR will review PM reports and compliance artifacts.
Acceptance is based on completeness, accuracy, and adherence to SOW requirements.
PERSONNEL POLICY:
Technicians must have NFPA 70E electrical safety training and proper PPE.
Maintain professional conduct and comply with VA confidentiality requirements.
| *= Required Field |
| Combined Synopsis/Solicitation Notice |
Combined Synopsis/Solicitation Notice
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