36C26026Q0548.docx
DOCX document 29 KB Posted
- Attached to
- 7A21--IDS (Investigational Drug System) Software
- Solicitation number
- 36C26026Q0548
About this file
This is a Sources Sought Notice for the Investigational Drug System (IDS) Software, issued by the Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 20. The solicitation number is 36C26026Q0548, with a response deadline of April 16, 2026 at 1:00 PM Pacific Time. The contracting office is located in Vancouver, WA (98661), with the point of contact being Jeffrey Kelley at jeffrey.kelley1@va.gov. The place of performance is the Puget Sound VA Healthcare System in Seattle, WA. The product service code is 7A21 and the NAICS code is 541511.
The vendor shall provide a secure, HIPAA and 21 CFR Part 11 compliant, web-based automation software application to aid in the management of the VA's investigational drug service. Key features required include monitoring of receive, transfer, dispense, return to supplier, destroy, and adjustment transactions; comprehensive management of drug catalogs, protocols, patients, suppliers, documents, and pharmacies; generation of accountability logs exportable to multiple formats (NCI DARF, NCI ORAL DRAF, ACTG, de-identified); granular inventory tracking to individual bottle, vial, or kit level; patient-specific drug tracking; double signature verification; barcoded inventory labels; physical inventory monitoring; par level management; and pharmacy billing capabilities. The system must operate as a standalone application with interfaces available for CTMS, EMR, IRB systems, pharmacy systems, and carousels. The IDS shall be accessible to staff at the Seattle and American Lake Divisions. This is a pre-solicitation notice only; information submitted is voluntary and the Government will not compensate respondents for costs incurred in developing responses.
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Text version
SUBJECT*
IDS (Investigational Drug System) Software
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 98661 |
| SOLICITATION NUMBER* |
| 36C26026Q0548 |
| RESPONSE DATE/TIME/ZONE |
| 04-16-2026 13:00 PACIFIC TIME, LOS ANGELES, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| 7A21 |
| NAICS CODE* |
| 541511 |
| CONTRACTING OFFICE ADDRESS |
| Network Contracting Office 20 |
ATTN: V4CONT
1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661
POINT OF CONTACT*
Jeffrey Kelley jeffrey.kelley1@va.gov
PLACE OF PERFORMANCE
| ADDRESS |
| Puget Sound VA Healthcare System |
1660 South Columbian Way
Seattle, WA
| POSTAL CODE |
| 98108-1532 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
Sources Sought Notice Sources Sought Notice
DESCRIPTION
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
DISCLAIMER: THIS IS A SOURCE SOUGHT NOTICE ONLY. THIS SYNOPSIS IS NOT A REQUEST FOR QUOTE, PROPOSAL, OR BID.
This notice is not a solicitation as defined by FAR 2.101, therefore it shall not be construed as a commitment by the Government to enter into a contract, nor does it restrict the Government to an acquisition approach. All information contained in this RFI is preliminary as well as subject to modification and is in no way binding on the Government. Information submitted in response to this notice is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. The Government is requesting that restrictive or proprietary markings not be used in response to this notice. If a solicitation is released, it will be synopsized on the SAM.gov or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this RFI.
STATEMENT OF WORK:
Investigational Drug System (IDS); automation software to aid in the management of VAPSHCS’s investigational drug service.
Vendor shall provide IDS, a secure, HIPAA and 21 CFR Part 11 compliant, web-based application that has the following features:
· Monitors Receive, Transfer, Dispense, Return to Supplier, Destroy, and Adjustment transactions
· Manages a comprehensive drug catalog, protocols, patients, suppliers, documents, and pharmacies
· Generates accountability logs exportable to NCI DARF, NCI ORAL DRAF, ACTG, De-Identified and other format, significantly facilitating the audit process
· Granular inventory tracking down to an individual Bottle, Vial, or Kit #
· Patient-specific drug tracking
· Double signature verification
· Barcoded inventory labels
· Physical inventory monitoring
· Par level management
· Pharmacy billing
· Operates as a standalone system but has interfaces available to reduce data entry, including CTMS, EMR, and IRB systems for protocol, patient, and document management; inpatient or outpatient pharmacy systems for deducting inventory and logging dispenses; and carousels for inventory movement between locations
· Comprehensive coverage of all inventory transactions performed with investigational drugs
· Simplifies preparation for monitor visits and audits
· Ensures dispensing accuracy by tracking a patient’s dispensing history, treatment arms, expiration, and patient-specific inventory
· Print patient labels and record inventory deduction on logs in a single dispense transaction
· Supports multi-site pharmacy systems and allows users to sign into specific dispensing locations
· Minimize workflow errors with role-based access
· HIPAA and 21 CFR Part 11 compliant (including audit trail logging)
IDS shall be accessible to staff at the Seattle and American Lake Divisions of VAPSHCS.
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