36C26026Q0141.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

POINT OF CONTACT*

Contract Specialist Robert B. Weeks

PLACE OF PERFORMANCE

VA Portland Health Care System

3710 SW U.S. Veterans Hospital Rd.

Portland OR

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

THIS IS A REQUEST FOR INFORMATION ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The purpose of this sources sought to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method. The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research to identify potential sources which can provide the following services:

Any questions or information may be directed to Robert Weeks via e-mail at robert.weeks@va.gov.

RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION AND RESPONSES TO THE FOLLOWING QUESTIONS:

1.) Company name, address, and business size; point of contact name, phone number, and e-mail address.

2.) Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program and the anticipated North American Industry Classification System (NAICS) code.

[ ] yes [ ] no Small Business (SB) [ ] yes [ ] no HUBZone [ ] yes [ ] no Small Business 8(a) [ ] yes [ ] no Small Disadvantaged Business (SDB) [ ] yes [ ] no Women-Owned (WO) Small Business [ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no Veteran Owned Small Business (VOSB) [ ] yes [ ] no Other (please specify)

DRAFT STATEMENT OF WORK (SOW):

DRAFT STATEMENT OF WORK (SOW)

END OF DRAFT STATEMENT OF WORK

1. Contract Title. UPS Maintenance and Inspections for VA Portland HCS (VAPORHCS).

2. Background. Service contract for maintenance, inspections, software upgrades, parts and labor for the UPS (Uninterruptable Power Supply) equipment and related batteries for the VA Portland Health Care System at both the Portland and Vancouver campuses.

3. Scope.

C.1 Scope of Contract The Contractor/Vendor shall furnish the necessary personnel, material, equipment, materials, and supervision to perform the services described by this statement of work.

Preventative Maintenance and Inspection Services

The Vendor shall provide semiannual (minimum of 5 months apart) preventative maintenance and inspection services according to the manufacturer’s user manual for all UPS and battery equipment listed in Section C.3. The manufacturer user manuals are kept at each UPS equipment’s physical location as noted in Section C.3 of this statement of work.

Maintenance inspection services are to be completed in accordance with the applicable user manual and are to include but not be limited to:

· Battery Testing

· Runtime Calibration Checks

· Software Updates and Settings Backup

· Display Module, Buzzer, Status LED’s, and/or Breaker Lamp Checks

The Vendor shall submit a report detailing all the preventive maintenance and inspection items completed including the results of each battery.

Corrective Maintenance and Repair Services

The Vendor shall provide corrective maintenance and repair services per manufacturer’s user manual, which shall include parts and labor to maintain working capabilities of all UPS and battery equipment listed in Section C.3. Repair services are only to be provided after a contract modification.

The vendor shall submit a summary of the corrective maintenance and repair after each repair service is completed.

C.2 Contract Specifications

· Vendor shall coordinate their preventive maintenance and inspection visits with the VA at least 2 weeks in advance of the inspection visit.

· Vendor shall prioritize beginning completion of all corrective maintenance and repairs within 24 hours of receiving the necessary parts and contract modification.

· Vendor must be escorted by a designated VA employee. The VAPORHCS will not sponsor a new Personal Identity Verification (PIV) badging for the Vendor.

· Vendor will furnish all transportation, equipment, tools and labor to accomplish the contract scope of work.

· Vendor employees will comply with the Standards of Conduct on VA property outlined in title 38 CFR section 1.218, which can be found posted at the entrance to the Medical Center.

C.3 Equipment List

PORTLAND:

480/277 3 Ph.

GE

· * The Emergi-Lite (6FTEM3SBD2004) UPS is on order and EE# and SN# will be updated after receiving receipt.

VANCOUVER:

C.4 Contract Locations Service locations include Portland and Vancouver campuses of the VA Portland Health Care System.

Portland VA Medical Center Building 100 3710 SW US Veterans Hospital Road Portland, OR 97239

Vancouver – VA Portland Health Care System Building 11 (D7 - Barnes Building ), and Building 13 1601 E. Fourth Plain Blvd.

Vancouver, WA 98661

C.5 Deliverables

The Vendor shall adhere to the following deliverable requirements. All electronic submissions shall be in PDF, Word or Excel format.

Preventative Maintenance and Inspection Report

COR

Corrective Maintenance and Repair Summary

CO

C.8 Working Hours Regular hours are 8:00 am to 4:00 pm, local time, Monday through Friday except for Federal Holidays. Work outside the normal working hours must have been written approval from the designated VA point of contact. Work outside these hours at the request of the Contractor shall not result in any increase in price.

(a) The Federal Government observes the following days as holidays.

*If the date falls on a Saturday, the Government holiday is the preceding Friday. If the date falls on a Sunday, the Government holiday is the following Monday.

(b) In addition to the days designated as holidays, the Government observes the following days:

Sources Sought Notice