36C26026Q0117.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

POINT OF CONTACT*

Contract Officer Amy Kuczajda Amy.Kuczajda@va.gov 208-429-2018

PLACE OF PERFORMANCE

Boise VA Medical Center

500 West Fort Street

Boise ID

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT SYNOPSIS and is for informational / market research purposes only. THIS IS NOT A REQUEST FOR PROPOSAL, QUOTATION OR BID, NOR A SYNOPSIS OF A PROPOSED CONTRACT ACTION. No reimbursement will be made for any costs associated with providing information in response to this synopsis or on any follow up information. NO SOLICITATION IS CURRENTLY AVAILABLE.

The purpose for this synopsis is to conduct market research to help identify capable, potential sources and to establish if this requirement can be set-aside for small business or other socio-economic programs.

NAICS Code: 811210 – Electronic and Precision Equipment Repair and Maintenance Small Business Size Standard: $34M PSC/FSC: J066 – Maintenance, Repair and Rebuilding of Equipment – Instruments and Laboratory Equipment

GENERAL INFORMATION:

The Department of Veterans Affairs, Boise VA Medical Centers Veterinary Medical Unit (VMU) intends to procure services for preventative maintenance, manufacturer updates and emergency repair service coverage for one Atlantis RW cage washer. The period of performance will be December 25th, 2025 through December 24th, 2030. Services must include the following:

Preventative Maintenance. The required twice a year service checks must include the following as per manufacturer’s recommendations:

· Visual. External damage, deposition on interior surfaces, floor grid positioning, wash arms, door operation, water leaks

· Supply status. Supply connections tight with no leaks, no compressed air leaks, main power switch operational

· Safety. Properly functioning emergency stop button, internal emergency bars, air vent check

· Functional. Fully operation touch screen, door sensors & alarms, door gasket condition, printer conditions, bottle washing arm, guide rails properly positioned, steam trap

· Water chamber & tanks. Check for leaks from wash chamber and rinse tank, clean rinse tank, check arms drive mechanism, check wash and rinse nozzles – clean, if necessary

· Filter. Compressed air filter, inline filter, flush filter, replace if necessary

· Dosage detergent. Dosage pump condition, adjust detergent concentration and replace, if necessary, confirm the suction pipe and detergents hoses are in working order

· Electrical. Ground and cable connections secure, electrical heating machines operating properly, appropriate current consumption for wash pump motor, rinse pump motor and vapor extraction fan motor

· Maintain a record of set-points and actual values for the following: compressed air pressure switch, water hardness value, thermometer, temperature probe calibration, detergent dosage setting, amperometric clamp data, heating element current consumption Repairs. The contractor must provide repair services that are not covered under preventative maintenance checks. Responses to all equipment malfunction calls must be within 2 hours of the initial one, by email or phone, to troubleshoot the issue. Follow-up on-site visits must occur within 5 business days pending part availability. The cost of all labor, parts and associated travel must be covered by the contractor.

The contractor must use only Tecniplast trained and authorized service engineers/technicians to perform the contracted services and repairs, must be able to procure Tecniplast OEM replacement parts for services performed and have documented experience servicing Tecniplast washers. Any issues arising from work performed by unauthorized individuals will invalidate any liability of the manufacturer.

INSTRUCTIONS TO RESPOND TO SOURCES SOUGHT SYNOPSIS:

Any vendor interested and capable of meeting this requirement should provide a written statement to the Contracting Officer. Vendor response must include at a minimum:

· Point of Contact

· Business size

· Short Description of Capabilities

· Proof of authorized service provider from the manufacturer

· VetCert certification (if applicable)

· Unique Entity ID (UEI#)

Any response to this notice must show clear and convincing evidence of the Vendor’s capability of meeting this requirement. Please note, responses will be shared within the Government and project team, but otherwise will be held in strict confidence.

Interested firms shall respond to this synopsis no later than 3:00 PM Mountain Standard Time on 11/20/2025. All responses shall be submitted electronically to amy.kuczajda@va.gov

Sources Sought Notice