36C26026Q0084.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

POINT OF CONTACT*

Contract Specialist Tracy Heath tracy.heath@va.gov 253-888-4903

PLACE OF PERFORMANCE

Puget Sound Healthcare System

1660 S. Columbian Way

Seattle WA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

SOURCES SOUGHT NOTICE

This is a Sources Sought NOTICE (SSN) ONLY. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement, and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), other Small Businesses interested and capable of providing items requested, as well as any large business interested and capable. This REQUEST FOR INFORMATION/SOURCES SOUGHT NOTICE in support of the Puget Sound Health Care System, Seattle, WA is for market research purposes only to determine the availability of potential vendors with capabilities to provide the requirement described below. This Request for Information/Sources Sought Notice is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. Results will be used to determine set-aside.

The intended contract is a firm-fixed price supply purchase.

Potential contractors shall provide, at a minimum, the following information:

1) Company name, address, and point of contact, phone number, e-mail address, and SAM.gov UEI number/code.

2) Anticipated North American Industry Classification System (NAICS) code is 339112 (Surgical & Medical Instrument Manufacturing). The largest firm can be and still qualify as a small business for Federal Government programs is no more than 1,000 Employees. Please indicate whether you are a Small Business, SDVOSB, VOSB, Small Business Manufacturer, Other Small Business, or Large Business, and whether you are the manufacturer of the item listed below.

3) The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror to have completed their business Online Representations and Certifications Application in the System for Award Management (SAM).

4) Any Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetCert Registry located at Veteran Small Business Certification (sba.gov).

5) If not a manufacturer, only authorized representatives/providers/distributors of the manufacturer will be considered. Equipment must be new, no used or refurbished equipment accepted. Please provide a proof of authorized dealer or reseller letter from manufacturer.

6) If you are the manufacturer, do you have any designated or authorized distributors? If so, please provide their name, telephone, point of contact and size status (if available).

7) This is a “brand name or Equal” requirement. Please identify manufacturer name (OEM) and manufacturer part number, as well as any warranty information.

(a) Please provide a courtesy quote in response to this request to evaluate price reasonableness for any set-aside determination.

(b) Please provide the country of manufacture.

It is the intent of the VA to use the information gathered for market research purposes only. If a formal solicitation is released, it will be posted via the Contracting Opportunities website located at www.sam.gov or GSA eBuy.

DESCRIPTION OF THE REQUIREMENT:

The Department of Veterans Affairs is looking to obtain information on vendors who can provide the products as outlined below. This is an Unrestricted/Open Market Brand Name or Equal Request for Information/Sources Sought Notice.

Delivery address:

Department of Veterans Affairs Puget Sound Health Care System (VAPSHCS) 1660 S. Columbian Way Seattle, WA 98108

***Draft SALIENTS***

1. Equipment: Brand Name or equal to Mistral Air System (qty requested 53 each)

· MISTRAL AIR MA-1200-US

· MA5200 – HEIGHT ADJUSTABLE POLE

· MA5122 – BASKET WARMER FOR ROLLING STAND

2. Specific Mandatory Tasks/Requirements:

· A forced-air warming system designed to raise and maintain patient body temperature via surface warming, to combat perioperative hypothermia during pre-/intra-/post-operative care.

· Integrated HEPA H13 filter – (Nice to have a filter-change alarm at ~ 2,000 operating hours)

· Multi-sensor control; startup at ~38 degree C, + settings 32/38/43 degree C

· Quick startup time — Reaches setpoint <30 seconds; accuracy +/- 2.5 degrees C at hose-end

· Must be lightweight and easy to operate; dimensions 16cm x 34cm x 40 cm; weight around 5.2kg

· Supports multiple mounting options; wall, bed rail, stretcher, IV pole (including adjustable MA5200 adjustable pole) or placed on a tabletop

· Noise levels — Low; quiet blower design

· Audible/visual alarms for over-/under-temperature, blocked airflow, and overheating

· Safety standards: compliant with IEC 60601-1, IEC 80601-2-35, IEC 60601-1-2, AAMI/ANSI, CAN/CSA, and IP23 moisture protection

· Supplied with 1.8m hose (QC quick-connect option); Nice to have 3m hose available option

· Compatible with a wide range of single-use blankets and suits; adult, underbody, specialty, sterile options

· At minimum a 4-year limited warranty on the unit; filters, hoses, and disposable items covered

If your business is interested and capable, please send the capability statement outlined above, and a courtesy market research quote to Tracy.Heath@va.gov by 3:00pm PST on November 03, 2025. NO PHONE CALLS, PLEASE.

Again, this is not a request for quote, and no solicitation is available at this time.

Sources Sought Notice