36C26026Q0074.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

POINT OF CONTACT*

Contract Specialist Tracy Heath tracy.heath@va.gov 253-888-4903

PLACE OF PERFORMANCE

Puget Sound Healthcare System

1660 S. Columbian Way

Seattle WA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

SOURCES SOUGHT NOTICE

This is a Sources Sought NOTICE (SSN) ONLY. The U.S. Government is conducting market research only to determine the availability of qualified sources capable of providing full-service preventative maintenance IAW the attached Statement of Work (SOW). Potential Contractors are invited to provide a response via e-mail to Contract Specialist at tracy.heath@va.gov by October 27, 2025, 15:00 (PT). Responses will be used to determine the appropriate strategy for a potential acquisition. Please clearly identify any information your company considers sensitive or proprietary. This notice is issued solely for information and planning purposes - it does not constitute a Request for Quotation (RFQ), or a promise to issue an RFQ in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes, or proposals at this time and will not accept unsolicited quotes in response to these sources sought synopsis. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ, if any is issued.

BACKGROUND: The Puget Sound Healthcare System (PSHCS) requires on-site full-serviced preventative maintenance and repair services on Guldmann GH3+ patient lifts. The patient lifts must be properly maintained per the Official Equipment Manufacturers (OEM) specifications. The contractor shall provide all parts and services to properly provide preventative maintenance and unscheduled service calls to ensure that all units are fully operational. Contractor shall provide all necessary travel, labor, materials, tools, documentation, and parts required for the inspection, support, and repair of listed equipment.

NAICS: 811210, Electronic and Precision Equipment Repair and Maintenance

Interested potential Contractors please provide the following.

1) Company Name, address, point of contact, phone number, email address, and UEI

Please indicate business size:

Small Disadvantage Business (SDB)____ 8(a)____ Historically Underutilized Business Zone (HUBZone)____ Service-Disabled Veteran-Owned Small Business (SDVOSB)____ Veteran-Owned Small Business (VOSB)_____ Economically Disadvantaged Women-Owned Small Business (EDWOSB)_____ Women-Owned Small Business concerns (WOSB)_____ Small Business_____ Large Business_____

Please state if you possess a Federal Supply Schedule (FSS)______. Please state what your FSS Schedule Group is ________.

2) Please submit a brief capability statement (maximum three pages) with enough information to demonstrate to the Veterans Affairs that you have the enough resources, personnel, and experience to perform preventative maintenance and repairs IAW OEM specification on Guldmann Patient lifts as required in the attached Draft Statement of Work.

**Draft Statement of Work

STATEMENT OF WORK

1. Contract Title Guldmann 3G Extended Patient Lift Service Contract for VA Puget Sound Health Care System – Seattle Campus and Everett CBOC

2. Background The Puget Sound Health Care System requires on-site, full-service maintenance and repair services to ensure the Guldmann GH3+ Patient Lifts are kept in proper operating condition and ready for clinical use.

3. Scope This contract includes all parts and services to properly provide preventative maintenance and unscheduled service calls to ensure that all units are fully operational according to manufacturer specifications prior to departure. Contractor shall provide all necessary travel, labor, materials, tools, documentation, and parts required for the inspection, support, and repair of the equipment in the Schedule of Equipment.

4. Specific Tasks Schedule of Equipment:

For Items 1 through 19, the contractor shall provide the following:

· Annual Inspections

· Preventative Maintenance

· Unscheduled service calls including travel, labor, parts, and shipping

· Testing and inspection of the sub-ceiling reinforcement, railing, combi-lock, switch track, hoist, drive motor, and charging liners

· Guldmann Buyback Upgrade Program. This is an annual credit for each 3G Program eligible GH3+ hoist to be used for future system upgrades.

· Guldmann Sling Package. This allows one (1) reusable sling of choice to be included with the purchase of every GH3+ system enrolled.

· Guldmann Clinical Education Package. Guldmann will allocate up to 10 days of customized, peer leader clinical training and sling audits.

The contractor shall provide the Station Point of Contact reports for all work performed, as outlined in the Delivery Schedule.

The contractor shall also, in addition to the reports in the Delivery Schedule, provide a monthly report showing all work accomplished that month and all work planned to be accomplished in the next month. The report will identify unresolved problems and their proposed solution, as well as resolved problems and the steps taken to resolve them. Report due by last day of the month.

5. Performance Monitoring The contractor shall be monitored by the Station Point of Contact or their designee. The Station Point of Contact shall submit an annual performance evaluation to Network Contracting Office 20 summarizing the performance viewed over the period of performance.

6. Security Requirements The contractor employees shall not have access to VA sensitive or computer information and will not require routine access to VA facilities. The contractor employees shall require intermittent access only and will be escorted by VA employees while at VA Facilities. Therefore, the C&A requirements do not apply, and a Security Accreditation Package is not required.

7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI) No GFE or GFI shall be provided to the Contractor for the performance of this contract.

8. Other Pertinent Information or Special Considerations All contractor personnel must have at least two years of field experience as a Field Service Engineer or meet OEM standards for a “fully qualified” Field Service Engineer to perform maintenance on the equipment. No subcontracting is authorized for this contract.

a. Identification of Possible Follow-on Work.

There is no possible follow-on work anticipated at this time.

b. Identification of Potential Conflicts of Interest (COI).

Not aware of any potential conflicts of interest.

c. Inspection and Acceptance Criteria.

The Station Point of Contact shall conduct routine inspections, product sampling, and monitoring of work while contractor is on site. In the event of any concerns, the Station Point of Contact shall notify Network Contracting Office 20 and coordinate addressing the concerns.

9. Risk Control Vendor must coordinate with station point of contact for access to the Seattle Campus and Everett CBOC. Once Vendor completes the service, they must check out with station point of contact to ensure that all work has been completed with no issues. If any issues arise the station point of contact must be contacted.

10. Place of Performance Department of Veterans Affairs Puget Sound Health Care System Seattle Division 1660 S. Columbian Way Seattle, WA 98108-1597

VA Puget Sound Health Care System Everett Clinic 220 Olympic Blvd Everett, WA 98203

11. Period of Performance.

Base: 04/01/2026-03/31/2027 Option Year 1: 04/01/2027-03/31/2028 Option Year 2: 04/01/2028-03/31/2029 Option Year 3: 04/01/2029-03/31/2030 Option Year 4: 04/01/2030-13/31/2031

Sources Sought Notice