36C26026Q0066.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

POINT OF CONTACT*

Contract Specialist Derek Crockett Derek.Crockett@va.gov 360-816-2760 x32760

PLACE OF PERFORMANCE

Seattle VA Medical Center

1660 South Columbian Way

Seattle Washington

COUNTRY

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

DESCRIPTION

THIS IS A REQUEST FOR INFORMATION ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The purpose of this sources sought to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method. The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research to identify potential sources which can provide the following services:

Any questions or information may be directed to Derek Crockett via e-mail at derek.crockett@va.gov.

RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION AND RESPONSES TO THE FOLLOWING QUESTIONS:

1.) Company name, address, and business size; point of contact name, phone number, and e-mail address.

2.) Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program and the anticipated North American Industry Classification System (NAICS) code.

[ ] yes [ ] no Small Business (SB) [ ] yes [ ] no HUBZone [ ] yes [ ] no Small Business 8(a) [ ] yes [ ] no Small Disadvantaged Business (SDB) [ ] yes [ ] no Women-Owned (WO) Small Business [ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no Veteran Owned Small Business (VOSB) [ ] yes [ ] no Other (please specify)

3.) Can you provide firm-fixed-pricing for the scope of services and supplies outlined in the Draft SOW below?

4.) Do you have staff certified in relevant fields such as electrical distribution systems, power systems, or other trade certifications necessary for the safe and efficient removal and replacement of UPS batteries? Please provide details on certifications and training of your technical staff to fulfill the scope of services outlined in the DRAFT SOW below?

5.) Are you an authorized distributor for UPS (Uninterruptible Power Supply) batteries? If so, which manufacturer's batteries do you supply, and can you provide proof of your authorization along with the new OEM (Original Equipment Manufacturer) warranty terms?

6.) Does your firm offer installation services for these UPS batteries? If yes, please describe your experience and capacity to perform installations in healthcare or similar critical environments.

9.) What is the estimated lead time your firm would need to complete the procurement and installation for QTY2EA UPS batteries?

6.) Based on the Draft Statement of Work (SOW) and scope of services stated below, what additional information would you need to accurately estimate the effort for this requirement?

7.) Please provide a capability statement (not to exceed 5 pages) detailing any technical capabilities, certifications, and/or historical projects for similar requirements.

DRAFT STATEMENT OF WORK (SOW):

DRAFT STATEMENT OF WORK (SOW)

END OF DRAFT STATEMENT OF WORK

1. The contractor shall provide all necessary equipment, labor, materials and supervision to complete all work required for the project 3D Printing, Research and Development located on the Seattle campus of the VA Puget Health Care System.

2. Two uninterruptible power supplies along with their respective battery cabinets were installed in December 2022 and January 2023 at the Seattle VA campus in Building 1. Power was scheduled to be connected to the electrical room and the shutdown attempts failed repeatedly through the rest of the year 2023 thereby causing delays to the project. A shutdown attempt in January 2024 successfully connected power to the electrical panels and to the UPS. It was then discovered that the UPS batteries have depleted themselves and will need to be replaced for the UPSs to function properly. The work to be accomplished in this request for proposal is as follows:

Item #1: REMOVE BATTERIES AND REPLACE WITH NEW BATTERIES IN 40KW UPS

· Contractor shall disconnect and remove all batteries in the UPS battery console and dispose.

· Contractor shall install new batteries in the UPS battery console and make all connections in accordance with manufacturers recommendations.

· Contractor shall verify that UPS will operate and batteries will float a charge in accordance to manufacturers design.

Item #2: REMOVE BATTERIES AND REPLACE WITH NEW BATTERIES IN 120KW UPS

· Contractor shall disconnect and remove all batteries in the UPS battery console and dispose.

· Contractor shall install new batteries in the UPS battery console and make all connections in accordance with manufacturers recommendations.

· The contractor shall verify that UPS will operate and batteries will float a charge in accordance to manufacturers design.

Performed During Installation:

1. New Batteries

a. Removal and EPA approved disposal of old batteries.

b. Installation utilizing proper torque values (where applicable) and verification of new batteries

2. Visually inspect conditions and appearance of the following:

a. Connection terminals inter cell/battery connectors, cables and associated hardware.

b. Cell/battery covers, containers, and post seals.

c. Battery racks or cabinets and associated components and hardware.

d. Cell/battery jar or cover, noting any excessive distortion.

3. Perform cleaning of all accessible surfaces as required.

4. Reporting of Battery Update Visit:

a. The technician(s) will issue the customer a verbal report summarizing the work that was performed, condition of the battery and identifying any critical issues before leaving the customer’s site.

b. A Field Activity Report containing applicable notes and observations will be sent to the customer within 5 business days.

Battery Specifications

Quantity 1, Eaton 93PM 208V-20-120, VRLA Sealed, 40

Battery Replacement Items

· 1x PWHR12200W4FR, 7x24 Battery Replacement, 40 Jars (153302090-002)

· EOSL Status Active

Quantity 1, Eaton 93PM 208V-20-120, VRLA Sealed, 40

Battery Replacement Items

· 1x XPL5700FR, 7x24 Battery Replacement, 40 Jars (XPL5700FR)

· EOSL Status Active

Sources Sought Notice