36C26025R0069.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

VA Puget Sound Health Care System - Seattle

1660 S Columbian Way

Seattle WA

CONTACT INFORMATION

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

POINT OF CONTACT*

Contracting Officer Stephen Slaby stephen.slaby@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

SPECIAL NOTICE FOR QUALIFICATIONS (SF-330)

NAICS Code: 541330 – Engineering Services (Small Business size standard $22.5 million dollars)

A. INTRODUCTION:

The VA Puget Sound Health Care System – Seattle Campus in Seattle, WA has a requirement for a Firm Fixed Price contract to provide professional Architect/Engineer (A/E) Services to assess, test and evaluate the existing HVAC system, its associated equipment and the spaces they serve for 7 buildings (Building 1, 31, 33, 100, 101, 102 & 103) at the VA Puget Sound Campus to identify HVAC system deficiencies and provide recommendations for any replacement, repairs, resizing, and/or upgrades required to correct these deficiencies to make the facility in compliance with VA Standards & Codes. This includes any and all other design services necessary for a complete project for the 663-25-900 Study for HVAC System Improvement, Seattle WA project.

B. CONTRACT INFORMATION:

The VA Puget Sound Health Care System currently has a requirement for a study to right-size the scope of follow on Air Handler projects. The intent of the study is to obtain detailed information of the existing AHUs and their associated equipment, seek solutions to mitigate the risks during design and construction, and allow the Medical Center to address critical HVAC improvements, enhancing the efficiency, reliability, and resiliency of the facility thru the replacement of AHUs at Seattle VAMC in order to better serve our Veterans.

The Magnitude of the project is between $1,000,000 and $5,000,000.

This acquisition is a Total Set-Aside for Service-Disabled Veteran Owned Small Business (SDVOSB) in accordance with VAAR 852.219-73 with NAICS Code 541330. Any subsequent award will require the firm to be registered in System for Award Management (SAM) at www.sam.gov and the U.S. Small Business Administration at https://dsbs.sba.gov/search/dsp_dsbs.cfm. The DSBS site will be used to determine SDVOSB/VOSB Status, therefore, firms need to be registered with the applicable NAICS Code of 541330 at the time SF330’s are submitted.

Prospective firms are reminded that in accordance with FAR 52.219-14, Limitations on Subcontracting, at least 50 percent of the cost of personnel for contract performance shall be spent for employees of SDVOSB concerns. SF330 packages shall address how each firm anticipates meeting these criteria. This requirement is in accordance with the Selection of Architects and Engineers as implemented in Subpart 36.6 of the Federal Acquisition Regulation and Subpart 836.6 of the VA Acquisition Regulation. All submissions will be evaluated in accordance with the evaluation criteria. A "short list" of the at least three most highly rated after initial source selection will be chosen for negotiations of a contract award. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Respondents are put on notice that firm(s) selected by the Selection Authority will be required to submit a Fixed Price Rate Proposal to include labor, overhead, profit, and other costs for this project for negotiation by the Contracting Officer prior to contract award. The negotiated agreement will be incorporated into the resulting contract.

C. THIS IS NOT A REQUEST FOR PROPOSAL:

This is a request for SF 330's Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. No material will be issued, and no solicitation package or bidder/plan holder list will be issued.

D. PROJECT INFORMATION:

Provide Architect/Engineer services to provide a study for the 663-25-900 Study for HVAC System Improvement, Seattle WA project in accordance with the project Statement of Work.

E. EVALUATION SELECTION CRITERIA:

Each respondent’s SF 330 submittal package will be evaluated in accordance with FAR 36.6 procedures.

The selection criteria, in descending order of importance will be as follows:

1. Specialized Experience and Technical Competence

2. Professional Qualifications necessary for satisfactory performance of required services

3. Capacity

4. Past Performance

5. Location in the general geographical area of the project and knowledge of the locality

6. Commitment to the use of SDVOSB, VOSB, And Other Small Businesses As Subcontractors

F. SELECTION CRITERIA DESCRIPTIONS:

1. SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE

The A/E firm shall demonstrate recent specialized experience and technical competence for projects that assess, test and evaluate existing campus-wide HVAC systems for health care facilities (to include joint ventures) similar to the requirements of this Study for HVAC System Improvement project.

Submitting firms shall provide a detailed narrative and project details of up to five (5) (maximum) and no less than three (3) (minimum) relevant projects completed within the last five (5) years, which best illustrate overall team experience relevant to this contract scope. List projects that demonstrate the team’s experience with projects of similar size and scope to those to be performed under this contract. Only the first five (5) projects submitted will be evaluated.

Include information regarding experience and competence with (specific to the project):

· Performing detailed inspections and surveys of complex HVAC systems layouts in an active healthcare environment.

· HVAC mechanical equipment and related items like ductwork, plumbing, electrical, steam supply/condensate lines, chill water piping, BAS control systems, Air Handling Units and Return/Exhaust fans.

· Conducting assessments of the existing HVAC System to airflow, outside air (OA) and filtration requirements outlined in the VA TIL.

· Identifying HVAC system deficiencies and providing detailed recommendations for correcting these deficiencies.

· Previous design experience in HVAC system renovations, replacements, and modernizations in an active facility.

· Phasing of new construction and renovation that minimizes disruption to hospital operations.

· Projects that underwent similar site challenges such as lack of redundancy in steam/chill water systems and limitations in space.

The evaluation will also consider narratives addressing the following topics for the Offeror and key consultants in Section H of the SF 330:

1. The Management’s approach

2. The coordination of disciplines and subcontractors

3. Quality Control procedures

4. Familiarity with VA Design Guides/Manuals and other applicable standards.

2. PROFESSIONAL QUALIFICATIONS NECESSARY FOR SATISFACTORY PERFORMANCE OF REQUIRED SERVICES

The A/E firm will be evaluated according to their ability to demonstrate the education, training, registration, overall and relevant experience, and longevity with the firm of key management and technical personnel. Firms are expected to demonstrate experience to perform a project such as this within a VA Medical Center or hospital environment.

Firms shall provide brief resumes of proposed team members who will specifically serve as the project managers and designers of record, as well as of other relevant team members or subcontractor team members who will perform technical tasks under this contract. Subcontractor team member resumes shall indicate their record of working together with the prime contractor.

The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in their discipline, and this must be shown on their resume. Each resume shall include a minimum of three (3) specific completed projects that best illustrate the individual team members experience in their technical field relevant to this contract scope.

A resume for each of these key positions must be provided via Section E of the SF330.

Key positions and disciplines required for this project may include among others:

1. Project Manager

2. Quality Assurance Manager

3. Mechanical Engineer

4. Electrical Engineer

5. Structural Engineer

6. Controls Systems Specialist

7. Physical Security Specialist

8. Cost Estimator

3. CAPACITY

The A/E firm shall show current and projected workload for the proposed team and percentage of their available capacity. Documentation supplied shall support that the firm has the capacity to accomplish the work in the required time. A signed statement shall be provided stating that the firm acknowledges that prior to award of the contract, they are required to notify the Government of any changes in their capacity that could limit their ability to perform the work within the required time.

4. PAST PERFORMANCE

The A/E firm shall submit a minimum of three (3) and maximum of five (5) past performance evaluations on recent projects relevant to the one being procured under this notice. All projects provided under the Specialized Experience and Technical Competence criteria require past performance to be submitted for.

a. Provide a copy of all performance evaluations (A/E) issued for government contracts (as applicable). For Non-Federal contracts, provide facility owner documentation of the firms’ performance issued on that contract. If known documentation exists, so state.

b. Provide accessible owner points of contact: name, title, address, telephone number, e-mail, and fax number and provide copies of awards and letters of appreciation/recommendation as desired.

Firms will be evaluated for past performance on recent and relevant contracts with Government agencies (emphasis on VA work) and private industry in terms of cost control, professional performance, general management, cooperativeness, quality of work, compliance with performance schedule and a record of significant claims against the firm due to improper or incomplete engineering services (references required).

Respondents with no previous past performance shall so state when addressing the selection criteria. Documentation supplied should detail firms’ ability to work with government entities and design standards or similar relevant experience with other entities.

5. LOCATION IN THE GENERAL GEOGRAPHICAL AREA OF THE PROJECT AND KNOWLEDGE OF THE LOCALITY

The A/E Firm must demonstrate that it has general knowledge of the locality of the project, location in the general geographical area of the project and knowledge of the locality to include specific knowledge of certain local conditions or project site features such as:

The intent of this factor is to showcase a firm’s understanding of the project site and locality, and NOT where the firm is located, how far away the firm/branch office is from the site.

6. COMMITMENT TO THE USE OF SDVOSB, VOSB, AND OTHER SMALL BUSINESSES AS SUBCONTRACTORS Respondents must provide a narrative on how they identify and commit to the use of Service- Disabled Veteran-Owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors.

Prospective firms are reminded they must certify in accordance with VAAR 852.219-75, VA Notice of Limitations on Subcontracting-Certificate of Compliance for Services and Construction. This ceritifcation must be provided with the submitted SF330.

G. QUESTIONS AND COMMENTS:

a. Questions and comments regarding this notice must be submitted by email only to the Contracting Officer Stephen Slaby at stephen.slaby@va.gov.

b. Oral questions will not be answered.

c. The deadline for questions is May 27, 2025 at 12:00PM PDT.

H. SF 330 SUBMITTAL PACKAGE PAGE INSTRUCTIONS:

a. SF 330 submittal packages, including Past Performance Information, shall be submitted no later than 12:00PM PT on June 16, 2025.

· Respondents are responsible for ensuring SF 330 submittal packages, any revisions, and modifications are submitted by this time.

b. Qualified A/E firms are required to submit ONE (1) electronic copy via email to stephen.slaby@va.gov. If file size exceeds 15MB then firms are required to send multiple emails with a sequence stating email 1 of __.

SF 330 forms are available on-line at: https://www.gsa.gov/forms#SF

c. Submission of information incorporated by reference is not allowed.

d. Prospective firms shall address all selection criteria factors within their submitted SF 330 package.

e. Submissions are limited to 85 pages.

i. Title pages and tables of contents, if applicable, are excluded from the page count limitation.

ii. Pages submitted in excess of the limitations specified in this Notice will not be evaluated by

NCO 20.

f. Telephone or Fax inquiries will not be accepted.

I. SF 330 PACKAGE CONTENTS:

a. The SF 330 submittal packages shall consist of a completed SF 330 parts I and II, specific information addressing each of the SEVEN selection criteria described in this Notice; the additional information required by this Notice and past performance questionnaire section A.

b. Respondents are required to meet all requirements in addition to those identified as selection criteria.

c. SF 330 submittal packages not consistent with the requirements and selection criteria of this Notice may be determined unacceptable and removed from consideration.

d. Any SF 330 submittal package, modification, or revision, that is received at the designated NCO 20 office after the exact time specified for receipt is “late” and will not be considered unless it is received before award is made, the contracting officer determines that accepting the late submittal would not unduly delay the acquisition; and—There is acceptable evidence to establish that it was received and was under NCO 20’s control prior to the time set for receipt of submittal packages; or it was the only submittal package received.

J. SF 330 PACKAGE PREPARATION:

a. Qualified A/E firms are required to submit ONE (1) electronic copy via email to stephen.slaby@va.gov.

b. Electronic copy shall be in searchable PDF format of the SF 330 parts I and II, provided past performance and additional information requested by this Notice.

c. A cover sheet should be included, clearly marked with the Respondent's name, complete address with 9 digit zip code, phone number, e-mail address, SAM UEI number, date of response, title and Notice identification.

d. Information not provided elsewhere in the SF 330 submittal package shall not be incorporated by reference.

e. A table of contents shall be provided for ready reference to sections and figures.

f. SF 330 submittal packages shall be consistent with the following structure and formatted accordingly:

SF 330 PART I – CONTRACT – SPECIFIC QUALIFICATIONS

1. Sections A through D

2. Section E

3. Section F

4. Section G

5. Section H

6. Section I

7. Provided Past Performance

8. Other additional information and attachments

SF 330 PART II – GENERAL QUALIFICATIONS

(Note: Respondents shall clearly label additional information and attachments).

K. FAR and VAAR:

The FAR and VAAR citations referenced in this Special Notice can be accessed via the following internet links: https://www.acquisition.gov/content/regulations

END OF SPECIAL NOTICE

ATTACHMENTS

See attached document: HVAC Assessment Survey_Seattle - SOW.

See attached document: VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING_CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION.

Presolicitation Notice