36C26025R0005_1.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

Boise ID

CONTACT INFORMATION

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

POINT OF CONTACT*

Contract Officer Fannie-Ann Riddle-Koroma Fannie-Ann.Riddle-Koroma@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

SPECIAL NOTICE FOR QUALIFICATIONS (SF-330)

NAICS Code: 541310 – Architectural Services (Small Business size standard $12.5 million dollars)

A. INTRODUCTION:

The VA Medical Center Boise located in Boise, ID has a requirement for a Firm Fixed Price contract to provide professional Architect/Engineer (A/E) Design Services to provide design and construction period services to include investigative services, planning consultations and visits, comprehensive design work, preparation of contract drawings and specifications, preparation of cost estimates, construction period services, site visits, reports, commissioning, as-built drawings, and other design services necessary for a complete project for the 531-25-102, Expand Emergency Room project.

B. CONTRACT INFORMATION:

The Boise VA Medical Center currently has a requirement to renovate approximately 10,700 square feet in order to enlarge the Emergency Department to better serve our Veterans. The existing Emergency Department is approximately 5,700 SF. The adjacent space is currently occupied by an outpatient clinic. This clinic will be relocated to allow expansion of the Emergency Department. The project will need to be designed to be completed in phases. The first phase will include remodeling the existing clinic space to house the Emergency Department and associated functions. The second phase will remodel the existing Emergency Department area to integrate it with the remodeled area from Phase One.

The Magnitude of Construction is between $10,000,000 and $20,000,000.

This acquisition is a Total Set-Aside for Service-Disabled Veteran Owned Small Business (SDVOSB) in accordance with VAAR 852.219-73 with NAICS Code 541310. Any subsequent award will require the firm to be registered in System for Award Management (SAM) at www.sam.gov and the U.S. Small Business Administration Veteran Small Business Certification (VetCert) at https://veterans.certify.sba.gov/. VetCert will be used to determine SDVOSB/VOSB Status, therefore, firms need to be registered with the applicable NAICS Code of 541310 at the time SF330’s are submitted.

This requirement is in accordance with the Selection of Architects and Engineers as implemented in Subpart 36.6 of the Federal Acquisition Regulation and Subpart 836.6 of the VA Acquisition Regulation. All submissions will be evaluated in accordance with the evaluation criteria. A "short list" of the at least three most highly rated after initial source selection will be chosen for negotiations of a contract award. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Respondents are put on notice that firm(s) selected by the Selection Authority will be required to submit a Fixed Price Rate Proposal to include labor, overhead, profit, and other costs for this project for negotiation by the Contracting Officer prior to contract award. The negotiated agreement will be incorporated into the resulting contract.

C. THIS IS NOT A REQUEST FOR PROPOSAL:

This is a request for SF 330's Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. No material will be issued, and no solicitation package or bidder/plan holder list will be issued.

D. PROJECT INFORMATION:

Provide Architect/Engineer services to develop complete drawings, specifications, cost estimates and construction period services associated with the 531-25-102, Expand Emergency Room project.

E. EVALUATION SELECTION CRITERIA:

Each respondent’s SF 330 submittal package will be evaluated in accordance with FAR 36.6 procedures.

The selection criteria, in descending order of importance will be as follows:

1. Specialized Experience and Technical Competence

2. Professional Qualifications necessary for satisfactory performance of required services

3. Past Performance

4. Location in the general geographical area of the project and knowledge of the locality

5. Experience in construction period services

6. Capacity

7. Commitment to the use of SDVOSB, VOSB, And Other Small Businesses As Subcontractors

F. SELECTION CRITERIA DESCRIPTIONS:

1. SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE

The A/E firm shall demonstrate recent specialized experience and technical competence in interior renovation projects for health care facilities (to include joint ventures), for projects similar to the requirements of this Expand Emergency Room project that require multiple phase requirements with minimal disruption to hospital operations.

Submitting firms shall provide a detailed narrative and project details of up to five (5) (maximum) and no less than three (3) (minimum) relevant projects completed within the last five (5) years, which best illustrate overall team experience relevant to this contract scope. List projects that demonstrate the team’s experience with projects of similar size and scope to those to be performed under this contract. Only the first five (5) projects submitted will be evaluated.

This factor evaluates the amount of experience the AE firm has in designing similar types of multi-phase renovation projects of operational hospitals related to Emergency Room expansion by evaluating their specialized experienced and technical competence in this type of project.

2. PROFESSIONAL QUALIFICATIONS NECESSARY FOR SATISFACTORY PERFORMANCE OF REQUIRED SERVICES The A/E firm will be evaluated according to their ability to demonstrate the education, training, registration, overall and relevant experience, and longevity with the firm of key management and technical personnel. Firms are expected to demonstrate experience to perform a project such as this within a VA Medical Center or hospital environment.

Firms shall provide brief resumes of proposed team members who will specifically serve as the project managers and designers of record, as well as of other relevant team members or subcontractor team members who will perform technical tasks under this contract. Subcontractor team member resumes shall indicate their record of working together with the prime contractor.

The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in their discipline and this must be shown on their resume. Each resume shall include a minimum of three (3) specific completed projects that best illustrate the individual team members experience in their technical field relevant to this contract scope.

3. PAST PERFORMANCE

The A/E firm shall submit a minimum of three (3) and maximum of five (5) past performance evaluations on recent projects relevant to the one being procured under this notice. All projects provided under the Specialized Experience and Technical Competence criteria require past performance to be submitted for.

a. Provide a copy of all performance evaluations (A/E) issued for government contracts (as applicable). For Non-Federal contracts, provide facility owner documentation of the firms’ performance issued on that contract. If known documentation exists, so state.

b. Provide accessible owner points of contact: name, title, address, telephone number, e-mail, and fax number and provide copies of awards and letters of appreciation/recommendation as desired.

Firms will be evaluated for past performance on recent and relevant contracts with Government agencies (emphasis on VA work) and private industry in terms of cost control, professional performance, general management, cooperativeness, quality of work, compliance with performance schedule and a record of significant claims against the firm due to improper or incomplete engineering services (references required).

Respondents with no previous past performance shall so state when addressing the selection criteria. Documentation supplied should detail firms’ ability to work with government entities and design standards or similar relevant experience with other entities.

4. LOCATION IN THE GENERAL GEOGRAPHICAL AREA OF THE PROJECT AND KNOWLEDGE OF THE LOCALITY

The A/E Firm will be evaluated in its ability to demonstrate that it has general knowledge of the locality of the project, location in the general geographical area of the project and knowledge of the locality to include specific knowledge of certain local conditions or project site features such as:

Location of the firm is measured by the driving distance between the Offeror’s principle business location and the Boise VA Medical Center. Determination of the mileage will be based on Google Maps (https//www.google.com/maps/dir/).

5. EXPERIENCE IN CONSTRUCTION PERIOD SERVICES

Respondents must provide one (1) recent project and provide a narrative on how during that project the A/E performed and communicated the following:

Any project provided in addition to the one (1) will not be evaluated as part of this criteria.

6. CAPACITY

The A/E firm shall show current and projected workload for the proposed team and percentage of their available capacity. Documentation supplied shall support that the firm has the capacity to accomplish the work in the required time. A signed statement shall be provided stating that the firm acknowledges that prior to award of the contract, they are required to notify the Government of any changes in their capacity that could limit their ability to perform the work within the required time.

7. COMMITMENT TO THE USE OF SDVOSB, VOSB, AND OTHER SMALL BUSINESSES AS SUBCONTRACTORS Respondents must provide a narrative on how they identify and commit to the use of Service- Disabled Veteran-Owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors.

Prospective firms are reminded they must certify in accordance with VAAR 852.219-75, VA Notice of Limitations on Subcontracting-Certificate of Compliance for Services and Construction. This ceritifcation must be provided with the submitted SF330.

G. QUESTIONS AND COMMENTS:

a. Questions and comments regarding this notice must be submitted by email only to the Contract Specialist Fannie-Ann Riddle-Koroma at Fannie-Ann.Riddle-Koroma@va.gov and Contracting Officer Stephen Slaby at stephen.slaby@va.gov.

b. Oral questions will not be answered.

c. The deadline for questions is October 25, 2024 at 2:00PM MDT.

H. SF 330 SUBMITTAL PACKAGE PAGE INSTRUCTIONS:

a. SF 330 submittal packages shall be submitted no later than 12:00PM MST on November 7, 2024.

· Respondents are responsible for ensuring SF 330 submittal packages, any revisions, and modifications are submitted by this time.

b. Qualified A/E firms are required to submit ONE (1) electronic copy via email to Fannie-Ann.Riddle-Koroma@va.gov and stephen.slaby@va.gov. If file size exceeds 7MB then firms are required to send multiple emails with a sequence stating email 1 of __.

SF 330 forms are available on-line at: https://www.gsa.gov/forms#SF

c. Submission of information incorporated by reference is not allowed.

d. Prospective firms shall address all selection criteria factors within their submitted SF 330 package.

e. Submissions are limited to 85 pages.

i. Absolutely no photographs shall be submitted.

ii. Title pages and tables of contents, if applicable, are excluded from the page count limitation.

iii. Pages submitted in excess of the limitations specified in this Notice will not be evaluated by

NCO 20.

f. Telephone or Fax inquiries will not be accepted.

g. Submissions must include signed certifications under VAAR 852.219-75, attached.

I. SF 330 PACKAGE CONTENTS:

a. The SF 330 submittal packages shall consist of a completed SF 330 parts I and II, specific information addressing each of the SEVEN selection criteria described in this Notice; the additional information required by this Notice and past performance questionnaire section A.

b. Respondents are required to meet all requirements in addition to those identified as selection criteria.

c. SF 330 submittal packages not consistent with the requirements and selection criteria of this Notice may be determined unacceptable and removed from consideration.

d. Any SF 330 submittal package, modification, or revision, that is received at the designated NCO 20 office after the exact time specified for receipt is “late” and will not be considered unless it is received before award is made, the contracting officer determines that accepting the late submittal would not unduly delay the acquisition; and—There is acceptable evidence to establish that it was received and was under NCO 20’s control prior to the time set for receipt of submittal packages; or it was the only submittal package received.

J. SF 330 PACKAGE PREPARATION:

a. Qualified A/E firms are required to submit ONE (1) electronic copy via email to Fannie-Ann.Riddle-Koroma@va.gov and stephen.slaby@va.gov.

b. Electronic copy shall be in searchable PDF format of the SF 330 parts I and II, provided past performance and additional information requested by this Notice.

c. A cover sheet should be included, clearly marked with the Respondent's name, complete address with 9 digit zip code, phone number, e-mail address, SAM UEI number, date of response, title and Notice identification.

d. Information not provided elsewhere in the SF 330 submittal package shall not be incorporated by reference.

e. A table of contents shall be provided for ready reference to sections and figures.

f. SF 330 submittal packages shall be consistent with the following structure and formatted accordingly:

SF 330 PART I – CONTRACT – SPECIFIC QUALIFICATIONS

1. Sections A through D

2. Section E

3. Section F

4. Section G

5. Section H

6. Section I

7. Provided Past Performance

8. Other additional information and attachments

SF 330 PART II – GENERAL QUALIFICATIONS

(Note: Respondents shall clearly label additional information and attachments).

K. FAR and VAAR:

The FAR and VAAR citations referenced in this Special Notice can be accessed via the following internet links: https://www.acquisition.gov/content/regulations

END OF SPECIAL NOTICE

See attached document: 531-25-102_AE_SOW 10.08.2024.

See attached document: VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING_CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION.

Presolicitation Notice