36C26025Q0864 - Sources Sought.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

POINT OF CONTACT*

Contract Specialist craig.brown7@va.gov

(360) 696-4061 x31504

PLACE OF PERFORMANCE

Boise VA Medical Center

500 West Fort St.

Boise ID

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR PROPOSAL OR QUOTE; THE VA IS NOT SEEKING PRICING OR OFFERS.

This is a Sources Sought Synopsis to conduct market research for developing procurement strategy for a - Base Plus Four (4) - Legionella Water Testing Services at the following location:

Boise VA Medical Center 500 West Fort St.

Boise ID 83702

Description of Services: The Contracted Analytical Laboratory (Contractor) must be capable of providing personnel, supervision, equipment, supplies, certifications, transportation, and resources necessary to conduct random water testing for the buildings / locations specified in this statement of work. All work will be on the Boise Veterans Affairs Medical Center (BVAMC) campus and follow applicable laws and regulations, and directives. Water samples must be collected and analyzed by the Contractor.

Personnel collecting legionella water samples must be trained in proper legionella water sampling protocols. Evidence of training certifications or competencies must be provided to the Contracting Officer’s Representative (COR) annually.

Each legionella water sample must have the Building & Room number of the location the sample was collected recorded on the chain of custody. If a room contains more than one outlet, the description of the outlet must be adequate to identify the single outlet where the sample was collected. Most door frames have a white label which lists the room number. If samples are taken from an outlet in a corridor, the location can be listed as “Corridor near Building X, Room X.” The COR can, upon request, provide building floor plans to assist in identifying unlabeled locations.

The Contractor shall schedule sampling days with the COR at the beginning of each quarter to ensure test results are submitted before the end of the quarter. Sampling must be done during normal business hours, when the BVAMC is open. Sampling should not occur between 1600-0700, weekends, or on federal holidays. All results, including for the serotype of positive legionella samples, by the last week of the quarter.

The Contractor must have the capability of fulfilling all tasks outlined in the Statement of Work while meeting applicable Veterans Healthcare Administration (VHA) Directives and local, state, and federal laws.

In accordance with VHA Directive 1061(4) Prevention of Health Care-Associated Legionella Disease and Scald Injury from Water Systems (dated October 21, 2024), or current version, the testing laboratory must be selected with input from the BVAMC Water Safety Committee using the following criteria:

• The Contractor must be accredited by one of the following accrediting bodies:

O National Environmental Laboratory Accreditation Program (NELAP) O American Association for Laboratory Accreditation (A2LA) O Environmental Microbiology Laboratory Accreditation Program (EMLAP)

• The Contractor must demonstrate proficiency in the Centers for Disease Control (CDC) Environmental Legionella Isolation Techniques Evaluation (ELITE) program at performing the culture of Legionella from environmental samples. The Contractor must be able to determine if the Legionella detected by culture in environmental samples is the species Legionella Pneumophila and, if so, if it is L. pneumophila serogroup 1. Legionella samples must be cultured, a PCR (polymerase chain reaction) test is not sufficient.

The assigned NAICS code is: 541620 Environmental Consulting Services; business size standard is $19M.

The Government is not soliciting offers at this time, and it will be the Contracting Officer who will determine which suggested changes are accepted. This is a sources-sought notice to gain knowledge of potential qualified sources. A solicitation is not currently available.

Responses to this request will be considered for the purpose of determining how the requirements will be stated and how the procurement will be conducted. This sources-sought announcement is not to be construed as a commitment by the Government, implied or otherwise, to issue a solicitation or to award a contract. No reimbursement will be made for any costs associated with providing information in response to this synopsis or any follow-up information requests.

If you are interested and can provide the required services, please email your response to craig.brown7@va.gov no later than 15:00/3PM EST on 14 AUG 2025. Include any comments or questions you may have. Also provide your capability statements within your response.

The NAICS code for this procurement will be: 541620 Environmental Consulting Services; business size standard is $19M.

This announcement is for planning purposes only and does not constitute a solicitation for competitive offers. This announcement is not to be construed as a commitment by the Department of Veterans Affairs. No contract will be awarded from this announcement. All interested parties who believe they can meet the requirements are invited to submit responses, via e-mail, to the attention of Craig Brown, Contract Specialist, by email: craig.brown7@va.gov .

No telephone calls will be accepted. All responses to the Sources Sought Synopsis should be received as soon as possible but no later than 15:00/3pm (Pacific Time) on SEP 2, 2025.

Please provide, at a minimum, the following information in your response and/or narrative:

Company name, address, and phone number. Company SAM UEI number and point of contact with phone number and email address. Written confirmation your company intends to submit an offer. (It is requested that you only respond if you have a genuine interest in the acquisition and will submit a bid/offer.)

NOTE: Information provided will be held in strict confidence.

Comments will be shared with the Government and project management team. The Government will not reimburse responders for any cost associated with providing information in response to this announcement.

Sources Sought Notice