36C26025Q0337 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 4

0001 08-14-2025

648-25-3-5106-0019

36C260

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

36C260

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

To all Offerors/Bidders

36C26025Q0337

08-06-2025

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 08-25-2025 10am PDT

648-3650162-5106-851100-3223 010050190

The purpose of this amendment is to answer vendor questions and extend the solicitation.

a. Vendor questions are answered on the pages below.

b. The solicitation is hereby extended to 8/25/2025 at 10am Pacific Time.

This amendment makes no other changes.

VA Contracting POC: Darien Justice at darien.justice@va.gov

Q&A

1. On page 5, in the Statement of Work, section 1.2 summarizes work that is required at the

Portland VAHCS, and also provides an address in Vancouver with no services indicated for that location. Section a of 1.6 indicates, "This contract is only for Portland VA Healthcare System."

However, in Table 1 on page 6, tests are indicated for both locations. Can you please confirm whether this contract is only for Portland VA Healthcare System, as indicated in section a of 1.6, or if this contract will include the services outlined in Table 1 at the Vancouver campus as well?

A: The Portland VA Healthcare System includes both the Portland VAMC and

Vancouver VAMC.

2. Will the Government please confirm whether the contractor is collecting the samples for the required tests?

A: Yes, the contractor will be responsible for collecting the samples for testing.

Contractor will need to submit for VA Badging. The contractor is expected to collect

Dental samples outside of normal hours of operation. All other sampling can be done during normal hours of operation (0700-1700).

3. Page 5, B.3 Statement of Work, 1.0 General 1.2 states “Retesting may be required in the event samples return positive results.” Table B.2 Price/Cost Schedule does not include a Line

Item for Retests. Will the government provide an updated B.2 CLIN Table that includes a line for retests or clarify how the cost for retests will be handled?

A: Contractor will be responsible to conduct retest if needed.

4. Page 5, B.3 Statement of Work, 1.0 General 1.2 states “Retesting may be required in the event samples return positive results.” Can the government provide an approximate percent of

Legionella positives for each location over a 3-year period and what species of Legionella was detected?

A: Over the last 3-year period of quarterly testing there has only been 1 positive legionella non-pnuemophila within a cooling tower and 2 positive results at Bldg. 11.

5. Page 5, B.3 Statement of Work, 1.0 General 1.2 states “Retesting may be required in the event samples return positive results.” Will the government continue to test a source positive for non-pneumophila Legionella until it is reported as not detected?

A: Yes, but after a positive test the government will perform mitigation before retest.

6. Page 5, B.3 Statement of Work, 1.6 Scope of Work states that ice machines will be tested.

Can the government provide information on the number of ice machines per building?

A: There are several ice machines throughout all buildings. Testing will not need to be done at every ice machine but testing will need to be done at those ice machines identified by the VA when the quarterly test is scheduled.

7. Can the government indicate if ice alone will be collected, water used to make the ice will be collected, or if ice plus water will be collected? This information impacts the size of bottle used for those sources.

A: Only water will be collected.

8. Page 7, 3.0 Contractor Responsibilities, Tasks 2 – Can the government clarify or expand upon the need for Electronic Data Interchange (EDI) between the VA and the contractor? If it does not apply, can the government remove this requirement?

A: An Electronic Data Interchange such as a file exchanging software can be used to safely deliver documents to and from the VA.

9. Page 7, 3.0 Contractor Responsibilities, Task 7 – Can the government clarify if the contractor is responsible for collecting the water samples onsite at the VA facilities?

A: Contractor is responsible for collecting the water samples onsite at the VA facilities.

10. Page 7, 3.0 Contractor Responsibilities, Tasks 3, 5, and 8 – This work is for water testing.

Can the government clarify the references to PHI and HIPPA in relation to this solicitation? If they do not apply, can the government remove the references?

A: PHI and HIPPA are not related to the tasks but are included for awareness as contractors are expected to collect sampling within the facility and may include patient areas.

11. Page 6, Table 1, Dental – Can the government provide the number of samples to be collected from each campus (Vancouver/Portland)?

A: Approximately: 100 HPC samples – Portland, 60 HPC Samples – Vancouver, 20

Water Samples for Legionella Testing per building identified in Table 1 (Vancouver

Bldgs. 1, 11, 12, 18, 25, Portland Bldg. 100) to total 120 samples per quarter.

12. Page 6, Table 1, Dental – Can the government indicate the number of samples expected to be collected during a collection event?

A: 100 HPC samples – Portland, 60 HPC Samples – Vancouver, 20 Water Samples for

Legionella Testing per building identified in Table 1 (Vancouver Bldgs. 1, 11, 12, 18, 25, Portland Bldg. 100) to total 120 samples.

13. Page 6, Table 1, Dental – Can the government clarify if the number of Quarterly Anticipated

Retests for the cooling towers refers to Legionella or HPC testing?

A: Quarterly Anticipated retests refers to either legionella or HPC.

14. Page 4, B.2 PRICE/COST SCHEDULE – Can the government indicate when services will begin for this contract?

A: Services will be scheduled quarterly as needed after award in accordance with

Section 1.5 of the PWS.

15. Will the VA provide pre-labeled sample containers and shipping logistics, or is the contractor expected to supply kits and manage sample transport?

A: Contractor is expected to supply and manage transport.

16. Will the VA ensure that its on-site personnel performing Legionella sampling are trained and certified in accordance with CDC, EPA, or ASHRAE sampling protocols? If not, is the contractor expected to provide sampling services, training, or oversight for proper sample collection procedures?

A: Contractor is expected to provide sampling services, training, and oversight.