36C26025Q0132_1.docx

36C26025Q0132

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

531-25-3-5049-0013

01-15-2025 Tyrone Whalen 360-553-7671 01-29-2025 17:00

PST

36C260 Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

X

561730 $9.5 Million

NET 30

N/A

Department of Veterans Affairs Network Contracting Office 20 See PWS

36C260

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

Dept of Veterans Affairs

FMS-VA-2(101)

Financial Services Center

PO BOX 149971

Austin TX 78714-9971

See CONTINUATION Page Grounds Maintenance & Snow Removal at the Boise VA Medical Center.

Base: April 18, 2025 - April 17, 2026 Option Period 1: April 18, 2026 - April 17, 2027 Option Period 2: April 18, 2027 - April 17, 2028

This is a VOSB Set-Aside. All interested quoters must be certified VOSB on SBA certification database at https:// Veterans.certify.sba.gov/ in accordance with VAAR 852.219-74

Quotes will be accepted via email only and questions will not be answered via Telephone.

Questions and Quote Preparation: Section E.2

See CONTINUATION Page

531-3650162-5049-853300-2549 0100501X6

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C260

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

http://tungsten-network.com/us/en/

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Grounds Maintenance Boise VAMC Campus. See PWS. Contract Period: Base POP Begin: 04/18/25 to 4/17/26. (Firm-Fixed-Price) Contract Period: Base POP Begin: 04-18-2025 POP End: 04-17-2026 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping - Landscaping/Groundskeeping

Vendor to provide aeration service as laid out in the PWS. (Firm-Fixed-Price)

POP Begin: 04-18-2025 POP End: 04-17-2026

Snow Removal Mobilization (Start of Season) and Demobilization (End of Season). See PWS. Contract Period: Base POP Begin: 04/18/25 POP End: 4/17/26. (Firm-Fixed-Price)

POP Begin: 04-18-2025 POP End: 04-17-2026

LABOR HOUR - Snowplow Truck and Operator (1snowplow truck with 1 operator for 1 hour). Contractor exceeds ceiling price at their own risk. Contract Period: Base POP Begin: 04/18/25 POP End: 4/17/26. Review PWS for Labor Hour invoicing procedures that apply to item 0004. Contractor exceeds the ceiling limit at their own risk

POP Begin: 04-18-2025 POP End: 04-17-2026

LABOR HOUR - Snowplow/Liquid Deicer Truck and Operator (1 truck that puts down liquid deicer and 1 operator for 1 hour. The VA will provide the liquid deicer). Contractor exceeds ceiling price at their own risk. Contract Period: Base POP Begin: 04/18/25 POP End: 4/17/26. Review PWS for Labor Hour invoicing procedures that apply to item 0005. Contractor exceeds the ceiling limit at their own risk.

POP Begin: 04-18-2025 POP End: 04-17-2026

LABOR HOUR - ATV and Operator (1 man operating 1 ATV with a snowplow to remove snow for 1 hour). Contractor exceeds ceiling price at their own risk. Contract Period: Base POP Begin: 04/18/25 POP End: 4/17/26. Review PWS for Labor Hour invoicing procedures that apply to item 0006. Contractor exceeds the ceiling limit at their own risk.

POP Begin: 04-18-2025 POP End: 04-17-2026

LABOR HOUR - Granular Applicator and Operator (1 man using a hand pushed fertilizer spreader to spread granular ice melt, primarily on sidewalks, for 1 hour. The VA will provide the granular ice melt). Contractor exceeds ceiling price at their own risk. Contract Period: Base POP Begin: 04/18/25 POP End: 4/17/26. Review PWS for Labor Hour invoicing procedures that apply to item 0007. Contractor exceeds the ceiling limit at their own risk.

POP Begin: 04-18-2025 POP End: 04-17-2026

LABOR HOUR - Hand Shovel and Operator (1 man Hand Shovel and Operator (1 man for 1 hour). Contractor exceeds ceiling price at their own risk. Contract Period: Base POP Begin: 04/18/25 POP End: 4/17/26. Review PWS for Labor Hour invoicing procedures that apply to item 0008. Contractor exceeds the ceiling limit at their own risk.

POP Begin: 04-18-2025 POP End: 04-17-2026

LABOR HOUR - Skid Steer and Operator for loading snow for transport (1 skid steer with 1 operator for 1 hour). Contractor exceeds ceiling price at their own risk. Contract Period: 04/18/25 POP End: 4/17/26. Review PWS for Labor Hour invoicing procedures that apply to item 0009. Contractor exceeds the ceiling limit at their own risk.

POP Begin: 04-18-2025 POP End: 04-17-2026 PRINCIPAL NAICS CODE: 561730 - Landscaping Services

LOCAL STOCK NUMBER: 315

LABOR HOUR - Truck and Operator for Transporting Snow (1 dump truck and 1 operator for 1 hour). Contractor exceeds ceiling price at their own risk. Contract Period: Base POP Begin: 04/18/25 POP End: 4/17/26. Review PWS for Labor Hour invoicing procedures that apply to item 0010. Contractor exceeds the ceiling limit at their own risk.

POP Begin: 04-18-2025 POP End: 04-17-2026

LABOR HOUR - Trailer for Transporting Snow (1 dump truck trailer to be pulled by the dump truck in the line above. This is just the cost for the trailer for 1 hour). Contractor exceeds ceiling price at their own risk. Contract Period: Base POP Begin: 04/18/25 POP End: 4/17/26. Review PWS for Labor Hour invoicing procedures that apply to item 0011. Contractor exceeds the ceiling limit at their own risk.

POP Begin: 04-18-2025 POP End: 04-17-2026

Grounds Maintenance Boise VAMC Campus. See PWS. (Firm-Fixed-Price) Contract Period: Option 1 POP Begin: 04-18-2026 POP End: 04-17-2027

Vendor to provide aeration service as laid out in the PWS. (Firm-Fixed-Price)

POP Begin: 04-18-2026 POP End: 04-17-2027

Snow Removal Mobilization (Start of Season) and Demobilization (End of Season). See PWS. (Firm-Fixed-Price)

POP Begin: 04-18-2026 POP End: 04-17-2027

LABOR HOUR - Snowplow Truck and Operator (1snowplow truck with 1 operator for 1 hour). Contractor exceeds ceiling price at their own risk. Review PWS for Labor Hour invoicing procedures that apply to item 1004. Contractor exceeds the ceiling limit at their own risk

POP Begin: 04-18-2026 POP End: 04-17-2027

LABOR HOUR - Snowplow/Liquid Deicer Truck and Operator (1 truck that puts down liquid deicer and 1 operator for 1 hour. The VA will provide the liquid deicer). Contractor exceeds ceiling price at their own risk. Review PWS for Labor Hour invoicing procedures that apply to item 1005. Contractor exceeds the ceiling limit at their own risk.

POP Begin: 04-18-2026 POP End: 04-17-2027

LABOR HOUR - ATV and Operator (1 man operating 1 ATV with a snowplow to remove snow for 1 hour). Contractor exceeds ceiling price at their own risk. Review PWS for Labor Hour invoicing procedures that apply to item 1006. Contractor exceeds the ceiling limit at their own risk.

POP Begin: 04-18-2026 POP End: 04-17-2027

LABOR HOUR - Granular Applicator and Operator (1 man using a hand pushed fertilizer spreader to spread granular ice melt, primarily on sidewalks, for 1 hour. The VA will provide the granular ice melt). Contractor exceeds ceiling price at their own risk. Review PWS for Labor Hour invoicing procedures that apply to item 1007. Contractor exceeds the ceiling limit at their own risk.

POP Begin: 04-18-2026 POP End: 04-17-2027

LABOR HOUR - Hand Shovel and Operator (1 man Hand Shovel and Operator (1 man for 1 hour). Contractor exceeds ceiling price at their own risk. Review PWS for Labor Hour invoicing procedures that apply to item 1008. Contractor exceeds the ceiling limit at their own risk.

POP Begin: 04-18-2026 POP End: 04-17-2027

LABOR HOUR - Skid Steer and Operator for loading snow for transport (1 skid steer with 1 operator for 1 hour). Contractor exceeds ceiling price at their own risk. Review PWS for Labor Hour invoicing procedures that apply to item 1009. Contractor exceeds the ceiling limit at their own risk.

POP Begin: 04-18-2026 POP End: 04-17-2027

LABOR HOUR - Truck and Operator for Transporting Snow (1 dump truck and 1 operator for 1 hour). Contractor exceeds ceiling price at their own risk. Review PWS for Labor Hour invoicing procedures that apply to item 1010. Contractor exceeds the ceiling limit at their own risk.

POP Begin: 04-18-2026 POP End: 04-17-2027

LABOR HOUR - Trailer for Transporting Snow (1 dump truck trailer to be pulled by the dump truck in the line above. This is just the cost for the trailer for 1 hour). Contractor exceeds ceiling price at their own risk. Review PWS for Labor Hour invoicing procedures that apply to item 1011. Contractor exceeds the ceiling limit at their own risk.

POP Begin: 04-18-2026 POP End: 04-17-2027

Grounds Maintenance Boise VAMC Campus. See PWS. (Firm-Fixed-Price) Contract Period: Option 2 POP Begin: 04-18-2027 POP End: 04-17-2028

Vendor to provide aeration service as laid out in the PWS. (Firm-Fixed-Price)

POP Begin: 04-18-2027 POP End: 04-17-2028

Snow Removal Mobilization (Start of Season) and Demobilization (End of Season). See PWS. (Firm-Fixed-Price)

POP Begin: 04-18-2027 POP End: 04-17-2028

LABOR HOUR - Snowplow Truck and Operator (1snowplow truck with 1 operator for 1 hour). Contractor exceeds ceiling price at their own risk. Review PWS for Labor Hour invoicing procedures that apply to item 2004. Contractor exceeds the ceiling limit at their own risk

POP Begin: 04-18-2027 POP End: 04-17-2028

LABOR HOUR - Snowplow/Liquid Deicer Truck and Operator (1 truck that puts down liquid deicer and 1 operator for 1 hour. The VA will provide the liquid deicer). Contractor exceeds ceiling price at their own risk. Review PWS for Labor Hour invoicing procedures that apply to item 2005. Contractor exceeds the ceiling limit at their own risk.

POP Begin: 04-18-2027 POP End: 04-17-2028

LABOR HOUR - ATV and Operator (1 man operating 1 ATV with a snowplow to remove snow for 1 hour). Contractor exceeds ceiling price at their own risk. Review PWS for Labor Hour invoicing procedures that apply to item 2006. Contractor exceeds the ceiling limit at their own risk.

POP Begin: 04-18-2027 POP End: 04-17-2028

LABOR HOUR - Granular Applicator and Operator (1 man using a hand pushed fertilizer spreader to spread granular ice melt, primarily on sidewalks, for 1 hour. The VA will provide the granular ice melt). Contractor exceeds ceiling price at their own risk. Review PWS for Labor Hour invoicing procedures that apply to item 2007. Contractor exceeds the ceiling limit at their own risk.

POP Begin: 04-18-2027 POP End: 04-17-2028

LABOR HOUR - Hand Shovel and Operator (1 man Hand Shovel and Operator (1 man for 1 hour). Contractor exceeds ceiling price at their own risk. Review PWS for Labor Hour invoicing procedures that apply to item 2008. Contractor exceeds the ceiling limit at their own risk.

POP Begin: 04-18-2027 POP End: 04-17-2028

LABOR HOUR - Skid Steer and Operator for loading snow for transport (1 skid steer with 1 operator for 1 hour). Contractor exceeds ceiling price at their own risk. Review PWS for Labor Hour invoicing procedures that apply to item 2009. Contractor exceeds the ceiling limit at their own risk.

POP Begin: 04-18-2027 POP End: 04-17-2028

LABOR HOUR - Truck and Operator for Transporting Snow (1 dump truck and 1 operator for 1 hour). Contractor exceeds ceiling price at their own risk. Review PWS for Labor Hour invoicing procedures that apply to item 2010. Contractor exceeds the ceiling limit at their own risk.

POP Begin: 04-18-2027 POP End: 04-17-2028

LABOR HOUR - Trailer for Transporting Snow (1 dump truck trailer to be pulled by the dump truck in the line above. This is just the cost for the trailer for 1 hour). Contractor exceeds ceiling price at their own risk. Review PWS for Labor Hour invoicing procedures that apply to item 2011. Contractor exceeds the ceiling limit at their own risk.

POP Begin: 04-18-2027 POP End: 04-17-2028

Page 1 of Page 1 of

B.3 PERFORMANCE WORK STATEMENT

Grounds Maintenance and Snow Removal Services For Boise VA Medical Center Ada County, Idaho

General Statement.

The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform Grounds Maintenance and Snow Removal Services as defined in this Performance Work Statement (PWS) at Boise VA Medical Center in Ada County, Idaho.

This is a hybrid firm fixed price and labor hour contract for Grounds Maintenance and Snow Removal.

This PWS will be broken into two parts, one will be for the fixed price Grounds Maintenance services and one for fixed price (mobilization/demobilization only) and labor hour Snow Removal services.

1.0 Grounds Maintenance (Firm-Fixed Price, Line Item 0001-0002, 1001-1002 and 2001-2002):

2.0 Definitions Throughout this contract terms are defined as follows Blowers: Blowers will be allowed and operated in a safe and non-destructive manner. Contractor shall only use quiet type leaf blowers on all facilities. Leaf blowers units shall yield a “quiet” operation with maximum average of 65 decibels at 15 meters from the center of the unit.

Boise VA Medical Center (BVAMC): The destination of where the contract is to take place.

Contract Discrepancy Report (CDR): A written record of unsatisfactory performance by the contractor as observed by the Quality Assurance Evaluator (QAE), (Appendix A) Contracting Officer (CO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officers Representative (COR): The Government employee who has been authorized in writing as the contracting officer’s representative, acting within the limits of their authority.

Damaged Plants or Trees: To worsen the usefulness, value, quality, or amount of vegetation.

Debris: Scattered remains of vegetation, wood, and litter.

Edging: Keeping turf from growing onto a curb or sidewalk by using an EDGER with a blade to cut a groove in the turf as to give a neat and professional appearance.

Fertilizer: Any compound that is approved by the COR to aid in growth.

Grass Clippings: Any visible remains of grass after mowing or trimming.

Manicured: To trim or cut evenly and closely.

Optional Services: Non-routine services.

Policing: To maintain order, cleanliness, and safety in areas that affects the general welfare of the public. This includes removing debris from areas under this contract.

Professional Appearance: Areas that are very well kept and maintained, of high-quality standards, in a neat and orderly appearance.

Quality Assurance Evaluator (QAE): The Government employees responsible for checking contractor performance.

Roadway Safety: Protection from danger or harm when working along roadways. Individuals working along roadways are to wear personal protective equipment to include high visibility apparel and implement safety measures, i.e., signage, flashing lights, additional personnel, and to protect themselves from danger.

Sustainable Areas: These areas are intended for public viewing and wildlife habitat. Basic level maintenance is needed in these areas.

Trimming: Removal of grass and/or weeds growing adjacent to and horizontally over edges of walks, driveways, street curbs, flower beds, poles, flagpole holes along the avenue of flags on the south side of the medical center roadway system, posts, buildings, ditches, fire hydrants, trees, fence lines, parking lots, and around light and signposts, and other obstacles. Trimming is to keep vegetation the same height of turf at the same time turf is mowed.

Turf: Grass areas that shall be mowed. Some of these areas are of historic significance and are in public view and highly visited.

Industry Standards: Generally accepted requirements followed by members of an industry.

3.0 Government Will Furnish:

The Government shall furnish without cost to the Contractor the normal amounts of utilities, except for telephone service, to be used only in connection with the performance of the work. The use of areas by the Contractor and the Contractor’s employees shall be limited to a lunch/break area.

Contractor’s employees shall NOT operate Government-owned vehicles or other equipment without prior and specific written authorization by the COR or Government Point of Contact (POC).

4.0 Contractor Shall Furnish:

All equipment shall meet the requirements of city, county, state, or federal regulations to include the Occupational Safety and Health Administration (OSHA) for use on this site.

All equipment shall be in good mechanical condition and shall be safety approved by the COR or Government POC prior to being permitted on the job site. Prior to starting work, the Contractor shall provide the COR or Government POC with documentation of safety inspection for all equipment being used on the job site. Inspection shall be the responsibility of the Contractor.

Mowers shall be equipped with safety chains or other protective devices to prevent flying objects from striking persons or damaging property. Mowing in all areas shall be accomplished with a self-propelled or tractor mounted rotary or flail-type mowers, string trimmers, and hand tools and equipment. Sickle-type mowers may be used only with prior written approval of the COR or Government POC.

Mowers shall have slides or turf-type wheels which prevent tearing or plowing turf.

The Contractor shall have available sufficient equipment to mow; trim, and pickup grass clippings in each area within the mowing time.

Effective spark arresting exhaust mufflers shall be maintained on all power equipment used in performance of work under this contractor.

All equipment shall be clean when it arrives at BVAMC. Cleaned equipment must be free of clinging seeds, soils, vegetative matter, and debris that may harbor propagules of any plant. At times, masses of weed seeds may accumulate on machinery. Seed accumulations larger than a pint shall be disposed of in sealed bags and placed in an approved waste receptacle. The Contractor shall furnish all labor and equipment necessary to perform the work required under these specifications. Equipment shall be industrial grade. Contractor shall provide an equipment list (make, brand, and model) for approval.

Contractor shall provide an operational plan listing the types of equipment to be employed and the number of personnel planned and available for the required task.

5.0 Performance Standards and Guideline Requirements (Also see Paragraph 6.1.3).

The Contractor shall maintain the grounds as indicated in “Maps of Grounds” in Appendix B. The Contractor shall provide sufficient personnel, equipment, and material to adequately maintain the premises at an acceptable level as outlined in this contract. Work shall occur on a (day to be determined) schedule to include mowing, trimming, and picking up grass clippings and yard debris. The Contractor shall maintain these areas in accordance with these guidelines. There are approximately 33 acres of improved grounds.

All clippings, leaves, and debris shall be removed and disposed of off VA grounds after each weekly service.

The following guidelines describe what is considered acceptable for intended services under this contract. The Contractor, through innovation, technology, or other means, shall perform the necessary grounds maintenance services in order to meet the quality and performance standards at frequencies determined by the Contractor. Performance shall be based on the Contracting Officer’s or their designated representative’s evaluation of performance and quality results, not the frequency or method of performance.

5.1 Lawn Mowing Areas 30 Acres

The Contractor shall perform lawn mowing activities on a weekly basis during the growing season which is defined as April – October. The Contractor shall perform lawn mowing activities as needed outside of the growing season which is defined as November – March. The Contractor shall ensure grass height is maintained between 3 - 5 inches at all times during the growing season and outside of the growing season. Height will be coordinated with the COR or Government POC on a weekly basis. If no lawn mowing activities are required in the case of no lawn growth, the COR or Government POC will inform the Contractor lawn mowing activities are not needed for the week. Only the COR or Government POC has approval to make such a determination and the Contractor shall not make this determination. The Contractor shall be required to use appropriate equipment in situations that would otherwise result in a scalped or damaged lawn. For example, steep drop-offs or steep inclines should be mowed with a small self-propelled mower.

The Contractor shall remove debris from the lawns prior to the mowing operation (sticks, rocks, paper, etc.).

Due to the irrigation schedule, the lawn cutting must be coordinated with the COR or Government POC ahead of schedule. Lawn cutting services shall be completed in one day.

The Contractor shall not mow so close to trees, hedges, shrubs, buildings, building service equipment, sprinkler heads, sprinkler release valves, etc. as to cause damage to vegetation or facility structure by the lawn mowing equipment. The Contractor is required to use appropriate equipment to match the 3 - 5-inch lawn height around the areas that cannot be mowed by larger lawn mowing equipment.

All lawn clippings shall be caught and removed from the lawn during each mowing unless mulching is requested by the COR or Government POC. During mulching operations grass must be contained under the mower deck.

All clippings and debris shall be removed and disposed of per paragraph 5.0 above.

Unless specifically authorized by the COR or Government POC, the contractor shall not use VA controlled dumpsters or trash receptacles for grass or debris disposal.

5.1.1 Trimming and Edging.

Trimming and edging is required to be carried out every week along with the mowing and completed in one day. The Contractor shall ensure the trimmed areas are maintained at the same uniform height of 3 – 5 inches as the lawn.

Trimming shall be defined as removal of grass and/or weeds growing adjacent to and horizontally over edges of walks, driveways, street curbs, flower beds, poles, flagpole holes along the avenue of flags on the south side of the medical center roadway system, posts, buildings, ditches, fire hydrants, trees, fence lines, parking lots, or other permanent structures.

Herbicides shall not be used to control grass and other vegetation for edging or trimming purposes unless approved by the COR or Government POC.

Edging shall be defined as a clean sharp line, leaving a clear demarcation between the sidewalk and the lawn surface.

All clippings shall be removed from sidewalks, building entrances driveways, and planter beds etc. the same day as the mowing. Mowers shall not be used for this requirement.

All clippings and debris shall be removed and disposed of per paragraph 5.0 above.

5.2 Lawn Aeration/Verti-cutting/Dethatching

The Contractor shall thoroughly aerate all lawns in April in accordance with standard commercial practices. The Contractor is responsible for locating and marking all sprinkler heads, and valve boxes prior to aeration. Any damage shall be the Contractors responsibility to repair or replace. The COR or Government POC will have the option of verti-cutting or dethatching the lawn in lieu of core aeration.

5.3 Leaf Removal

Leaves shall be removed from all areas including lawns, planter beds, around trees, shrubs & bushes, below grade staircases, loading docks, around and behind buildings and building service equipment (such as chillers, AC condensers, power transformers, etc.,) sidewalks, window wells, streets, parking lots, and curbs and road gutters.

All leaves shall be removed and disposed of per paragraph 5.0 above.

Unless specifically authorized by the COR or Government POC, the Contractor shall not use VA controlled dumpsters or trash receptacles for leaf or debris disposal.

5.4 Lawn Chemicals

Upon contract award, the Contractor shall provide Material Data Safety Sheets for any chemicals proposed for use and will submit a proposed schedule of all chemical applications. The Contractor shall not apply any chemicals without the prior approval of the COR or Government POC.

The herbicide 2, 4-Dichlorophenoxyacetic acid shall not be used on VA grounds.

The Contractor shall coordinate with the COR or Government POC and QAE on a proposed schedule for the year and at least 7 days in advance of any chemical applications.

All applicators must be licensed in accordance with EPA regulations and through the State of Idaho, if applicable.

The Contractor must dispose of any herbicide container in compliance with applicable city, county, state, or federal requirements.

5.4.1 Application of Lawn Chemicals. 30 Acres

If chemical spraying is used, it may only be conducted during non-business hours. Specifically, this means no spraying after 7:00 a.m. or before 4:30 p.m. Monday through Friday of each work week.

Lawn applications shall be completed in 8 hours or less due to irrigation schedule.

The Contractor shall apply weed control and fertilization to all lawns four times a year.

The first application shall include pre-emergent for crabgrass control, as well as a granular slow-release fertilizer and broadleaf control. This shall be applied no later than the 20th of April.

The second, third, and fourth applications shall consist of fertilization and broadleaf control. The third application again is required to be a granular slow-release product.

The Contractor shall apply 1 Billbug preventative spray application per year for the lawn when directed by the COR or Government POC.

5.5 Optional Services:

Additional services may be required by the contractor. These additional services may include, but are not limited to, providing “amendments” for Planter beds, Shrub removal/planting, Valve repair/replacement, Irrigation line repair, Reseed, Preparation for new seed, or adding sod. In the event, these additional services are required a modification will be requested, incorporated mutually, and executed by the CO.

Objective

Maintain Turf Areas, 5.0-5.1.1

6.2 Surveillance.

Surveillance is “Periodic Inspections” and “Spot Checks” for all services except lawn aeration, lawn chemical applications, and optional services which will be “100 percent” inspected by the COR or Government POC. If the COR or Government POC discovers deficiencies and/or receives complaints, the COR or Government POC will pass them on to the Contractor's Quality Control Inspector (QCI) for correction.

6.2.1 Quality Control.

The Contractor, not the government, is responsible for quality control actions necessary to meet the quality standards set forth by the contract. The Contractor shall develop and submit his Quality Control Plan (QCP) for Government approval after award in compliance with the Performance Work Statement. Once accepted, the QCP becomes a part of the Quality Control Surveillance Plan (QASP). The QASP is made part of the solicitation but not a part of the resultant contract. The QASP is not a contractual instrument and may be changed at the Contracting Officer’s discretion. The Contractor then uses the QASP to guide and document the implementation of the required management and quality control actions to achieve the specified results. The Government reserves the right under the Contract Terms and Conditions—Commercial Items (FAR 52.212-4) to inspect and test the services called for by the contract, to the extent practicable at all times and places during the term of the contract. Non-conforming services shall be rejected.

6.2.2 Unacceptable Performance.

When performance is determined unacceptable, as defined in the Performance Requirements Summary, the Government Quality Assurance Evaluator (GQAE) will inform the Contractor’s on-site representative that performance is unacceptable and provide written documentation by use of the form DD 2772, Contract Discrepancy Report, reference appendix 2. By initialing and dating the form, the contractor is only acknowledging notification of unacceptable performance. Disputes in surveillance should be referred to the contracting officer.

6.2.3 The GQAE will notify the COR or Government POC and the Contracting Officer of less than acceptable performance. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defect(s) in services cannot be corrected by re-performance, the Government may:

a. Require the Contractor to take necessary action to ensure future performance conforms to contract requirements.

b. Reduce the contract price to reflect the reduced value of the services performed.

c. If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance will be in conformity with contract requirements, the Government may:

(a) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service or

(b) Issue Cure Notice or

(c) Terminate the contract for Government Convenience or

(d) Terminate the contract for Cause.

6.2.4 Correction of Non-Performance of Work.

The Contractor shall employ an adequate quantity of personnel to ensure that any area found to be not in compliance and therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after non-compliance has been observed by or reported to and verified by the COR or Government POC.

6.2.5 Standard.

Recurring defects are not permitted for any of the above service items. For example, if the COR discovers lawn clipping left in the vicinity of the area covered under the contract, the contractor is required to correct the defect through re-performance. No defect is recorded against the contractor's performance. However, if this same situation occurs again during the contract period, a defect will be recorded and reported to the Contracting Officer for appropriate action in accordance with FAR 52.212.4, Contract Terms and Conditions-Commercial Items (May 1997).

The COR will notify the Contractor of necessary schedule changes two business days in advance where possible. The normal working hours in the Grounds areas shall be conducted no earlier than 0700 and no later than 1700 hrs. without prior written approval by the COR or Government POC. There is a Quiet Zone in front of buildings 110, 27, and 67 from 0700 through 0900 hours, so no motorized equipment around the buildings until after 0900 hours. The COR maintains the authority to adjust the working hours to meet Government needs.

Work shall not be required on Federal Holidays established to celebrate Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, Christmas Day, and New Year’s Day.

6.4 Verification of Work.

Work performed at times other than posted on the schedule and not coordinated with the COR or Government POC shall be considered not completed. After the work schedule has been approved, a copy of it shall be posted in the various places that the Contractor shall be working. The Contractor shall initial this work schedule to show the specific items of work that were accomplished.

6.5 Damages Caused by the Contractor.

The Contractor shall be held accountable and liable to the Government for any damages to government facilities, fixtures, furnishings, equipment, or grounds caused by the Contractors or their employees. Particular care shall be exercised by personnel to ensure that trees and shrubs are not damaged by either mowers or string trimmers. All seriously damaged trees and/or shrubs shall be removed and replaced with equivalent size and species as designated by the COR or Government POC by the Contractor at no expense to the Government.

6.6 Interference with Government Operations.

The Contractor and the Contractor’s employees shall perform all work in such a way as to not interfere with regularly scheduled Government operational activities.

6.7 Lost and Found.

It is the responsibility of the Contractor to instruct his employees that all articles of possible personal or monetary value found by the Contractor’s employees must immediately be turned in to the COR or Government POC.

6.8 Other Contracts at the Contract Site.

The Government may undertake or award other contracts for additional work and the Contractor shall fully cooperate with such other contractors and Government employees and carefully fit his own work to such additional work as may be directed by the Contracting Officer. The Contractor shall not commit or permit any act which shall interfere with the performance of work by any other contractor or by Government employees.

7.2 The Contractor shall determine those areas and activities in which possible safety hazards exist during the on-site visit of BVAMC and note such information and provide to COR or Government POC and CO. Roadway safety is of great concern and needs to be addressed in contractor proposed Safety Plan. When completed, the Contractor shall identify hazards in each phase of services performed, what preventative measure the contractor proposes to take to prevent such accidents and then provide a report to the COR or Government POC to retain on file.

7.3 The COR or Government POC shall approve all organic pesticides and fertilizers. Employees shall be briefed in hazardous communication, proper labeling, and storage, MSDS Sheets, etc. This shall be conducted at the Pre-Work Meeting.

7.4 Accidents

The Contractor shall make a written report of each separate case of an injury or accident. The report shall include, but not be limited to; location, nature of the injury or accident, authorities notified, and the action taken along with any other pertinent information. The report shall be accompanied by sketches, graphs/drawings, and photographs as needed and forwarded to the COR or Government POC within 24 hours.

7.5 Security Requirements. The Contractor, before initiating the performance of work, shall provide the COR or Government POC with a list of all employees who shall perform work under this contract. The list shall include the full name, aliases, and work assignment of each employee. The Contractor shall notify the COR or Government POC in writing of any addition, deletion or change in work assignment within one day of such change.

The Contractor shall be responsible for completing a background investigation of employees upon the initial report date. A Contractor or Contractor employee with a criminal record shall be immediately identified on an individual basis to the COR or Government POC.

7.5.1.2 Facility Access.

The Government shall provide the Contractor access to the required installation for this PWS. The Contractor shall be subject to all Government rules and regulations while working at the Government installation. Access by the Contractor and Contractor’s employees shall only be permitted during designated work hours. Contractor employees shall not be permitted to bring guests, family members, pets, or non-employees to the job site at any time.

The Contractor shall notify both the CO and the COR or Government POC in writing, of any work to be subcontracted. Compliance with the provisions of this contract by subcontractors shall be the responsibility of the Contractor. If any work is subcontracted, the Contractor shall ensure all activities are completed by the subcontractor in accordance with the Performance Work Statement. The Contractor shall coordinate all activities directly with its subcontractor(s) and this is not the responsibility of the government.