P02 36C26025Q0198.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Total Body Imaging (TBI) Rotating Table

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 98661

SOLICITATION NUMBER* 36C26025Q0198

RESPONSE DATE/TIME/ZONE 02-07-2025 1000 PACIFIC TIME, LOS ANGELES, USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 339113

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 20 1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

POINT OF CONTACT*

Contract Specialist Amber Whisenhunt amber.whisenhunt1@va.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Puget Sound VA Healthcare System 1660 S. Columbian Way

Seattle WA

POSTAL CODE 98108

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/puget-sound-health-care/ URL DESCRIPTION VA Puget Sound Health Care AGENCY CONTACT’S EMAIL ADDRESS amber.whisenhunt1@va.gov EMAIL DESCRIPTION Contracting POC

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement, and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Business

(SDVOSB), Veteran Owned Small Business (VOSB), Small Business Manufacturers, other Small

Businesses interested and capable of providing items requested, as well as any large business interested and capable. This SOURCES SOUGHT NOTICE in support of the Puget Sound VA Healthcare System, is for market research purposes and planning purposes only and is not to be construed as a commitment by the

Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. Results will be used to determine contracting requirements and set-aside.

The intended contract is a firm-fixed price supply purchase.

The SBA Non-Manufacturer Rule is applicable, and a waiver will not be sought for this potential acquisition.

Potential contractors shall provide, at a minimum, the following information:

1) Company name, address, and point of contact, phone number, e-mail address, and SAM.gov UEI number/code.

2) Anticipated North American Industry Classification System (NAICS) code is 339113. The largest a firm can be and still qualify as a small business for Federal Government programs is no more than 800 employees. Please indicate whether you are a Small Business, SDVOSB, VOSB, Small Business

Manufacturer, Other Small Business, or Large Business, and whether you are the manufacturer of the items listed below.

3) The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Notice to Potential Offerors: All Offerors who provide goods or services to the United States

Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror has completed their business Online Representations and

Certifications Application in the System for Award Management (SAM).

4) Any Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Small Business Administration VetCert Registry located at https://veterans.certify.sba.gov.

5) If not a manufacturer, only authorized representatives/providers/distributors of the manufacturer will be considered. Equipment must be new, no used or refurbished equipment accepted. Please provide a proof of authorized dealer or reseller letter from manufacturer.

6) If you are the manufacturer, do you have any designated or authorized distributors? If so, please provide their name, telephone, point of contact and size status (if available).

7) This is a “brand name or equal” requirement. As such, the salient characteristics reflect the physical, functional, or performance characteristics that “equal” products must meet to satisfy the Government’s needs. To be considered for any potential solicitation, offers of “equal” products, including “equal” products of the brand name manufacturer, must:

https://veterans.certify.sba.gov/

(a) Meet the salient physical, functional, or performance characteristic of the item and those specified in this sources sought; clearly identify the item by Brand name, if any and make/model number.

(b) Include descriptive literature such as illustrations, drawings, or a clear reference to descriptive data or information available that identifies that the “equal” item meets or exceeds the salient characteristics required by the Government.

(c) Identify the manufacturer name (OEM) and manufacturer part number, as well as any warranty information.

(d) Please provide a courtesy quote in response to this request to evaluate price reasonableness for any set-aside determination, and any applicable contract vehicle information.

(e) Please provide the sized standard for the manufacture of the equal to item(s) proposed.

8) Please identify the country of origin for all proposed items. This requirement is anticipated to be in compliance with FAR 25 and under Buy American statute.

It is the intent of the VA to use the information gathered for market research purposes only. If a formal solicitation is released, it will be posted via the Contracting Opportunities website located at sam.gov or

GSA eBuy.

DESCRIPTION OF THE REQUIREMENT:

The Department of Veterans Affairs is looking to obtain information on vendors who can provide the products as outlined below. The VA Puget Sound Healthcare System currently has a Varian TrueBeam treatment table. This TBI rotating table is to be used with the existing treatment table. This is an

Unrestricted/Open Market Brand Name or Equal To Sources Sought Notice.

Delivery address:

Puget Sound VA Healthcare System

1660 S. Columbian Way

Seattle, WA 98108

Items:

Brand Name or Equal to:

QTY Description Unit Price Ext. Price

1 ITEM 87328 Equilibrium Standard Rotation Overlay System +

Wall Mount

Salient Characteristics:

Compatibility

- Compatible with Varian TrueBeam treatment table

- Can be moved from one TrueBeam Linac to another (if one treatment machine is down)

Dimensions

- Length 2.1 m

- Width and thickness are variable at certain locations because of the presence of 2 indexing bar 14 carbon, left and right-hand grip poles, and a pivot

Purpose

- Accurate patient positioning in a supine position for VMAT TBI

- This system will allow to treat the patient head-first supine for the upper body, then feet-first supine for the lower body, by rotating the table 180°, thus eliminating inaccuracies in patient positioning

If your business is interested and capable, please send the capability statement outlined above, and a courtesy market research quote to amber.whisenhunt1@va.gov by 10:00 a.m. PST on February 7, 2025. NO PHONE CALLS, PLEASE.

Again, this is not a request for quote, and no solicitation is available at this time.

mailto:amber.whisenhunt1@va.gov