36C26024R0050 AE-SOW 531-24-104.pdf

VISN 20 VAMC Replace HVAC, B.23 & B.45 (A/E) Boise, ID Project No. 531-24-104

A/E SCOPE OF WORK

PROJECT 531-24-104

REPLACE HVAC, B.23 & B.45

1. The Architect/Engineer (A/E) shall provide a complete design to replace the fan coil and fin tube radiator units throughout Buildings 23 and 45 at the Boise, Idaho VA Medical Center (BVAMC); the design work is associated with VA Project 531-24-104, Replace HVAC, B.23 & B.45. The A/E shall provide design and construction period services to include investigative services, planning consultations and visits, design work, preparation of contract drawings and specifications, preparation of cost estimates, construction period services, site visits, and all reports necessary for a complete project.

2. The intent of Project 531-24-104 is to replace the fan coil and fin tube radiator units throughout Buildings 23 and 45. A heat exchanger, pumps, and valves will be installed to create a closed heating loop in the buildings. The raw geothermal water that currently runs throughout the buildings will be used to heat the closed heating loop which will reduce the wear that occurs in the piping and equipment by the raw geothermal water. New piping will be installed where needed. All necessary connections, valves, structure modifications, and accessories shall be included in the design to provide a fully functioning system.

3. All drawings shall be completed using AutoCAD 2015 or newer version. A copy of each drawing shall be provided to this facility in AutoCAD format and PDF format. A copy of the VA Boise AutoCAD standards manual is available and will be provided by the COR upon request. Standard VA format for CAD drawings including layering, details, etc. and must be followed. The VA has many drawings in CAD format and some that are hard copy only that the A/E may use.

4. The project design shall be completed in accordance with this Scope of Work and all appropriate Department of Veterans Affairs (VA) standards, specifications, and other criteria unless otherwise approved by VA. Also included will be the Boise VAMC specifications. The following references, as a minimum, shall be utilized for planning and design purposes. The current version of each dated prior to the A/E contract award will be used. The majority of these items are available on the Internet at http://www.cfm.va.gov/TIL/

a. Master Construction Specifications PG-18-1

b. Design & Construction Procedures PG-18-3

c. Standard Details and CAD Standards PG-18-4

d. Barrier Free Design Guide PG-18-13

e. Minimum requirements for A/E Submission PG-18-15

f. Environmental Compliance Manual PG-18-17 http://www.cfm.va.gov/TIL/

g. VA HVAC Design Criteria

h. VA Industrial Hygienist Requirements

i. Joint Commission Criteria

j. NFPA Criteria and VA Fire Safety Criteria

k. BVAMC Local CAD Standards & Details

l. BVAMC Local Revision/Addition to Master Specifications

6. There will be two official design reviews for this project: one at 50% completion of contract drawings and one at 95% completion of contract drawings. A detailed cost estimate is to accompany each review. In addition, there will be meetings with A/E and VA personnel. Design schedule for the A/E contract shall be 140 calendar days and milestones are as follows:

a. Within 7 days after Notice To Proceed (NTP) – Kick off meeting at Boise VAMC

b. Deliver 50% review material to the Medical Center no later than 60 calendar days following receipt of NTP. The VA shall have 14 days to review and return to A/E.

c. Review 50% materials with Contracting Officer’s Representative (COR). Date to be mutually scheduled.

d. Deliver 95% review material to the Medical Center no later than 45 calendar days following receipt of 50% review comments. The VA shall have 14 days to review and return to A/E.

e. Review 95% material with COR. Date to be mutually scheduled.

f. Deliver final plans and specifications for project to the BVAMC no later than 7 calendar days following receipt of 95% review comments.

7. The following quantities of design review material are required for the 50% design submission:

a. Two sets plans (black line), full size 30” x 42”

b. A digital copy of all drawings (AutoCAD and PDF)

c. One set construction cost estimate (hard copy and PDF)

d. One set partial marked-up VA master specifications (red-lined) to ensure BVAMC standards are being incorporated (hard copy and PDF)

8. The following quantities of design review material are required for the 95% design submission:

a. Two sets plans (black line), full size 30” x 42”

b. A digital copy of all drawings (AutoCAD and PDF)

c. One set construction cost estimate (hard copy and PDF)

d. One set complete marked-up VA master specifications (red lined) printed front-and-back (hard copy and PDF)

9. Upon completion of any revisions noted at 95% review and final approval by the

COR, the 100% design submission shall include:

a. One set original stamped and signed plans, full size 30” x 42”

b. One set plans, half size

c. One set completed typed reproducible specifications printed front and back

d. One set completed specifications in digital format (Microsoft Word and PDF)

e. One set completed plans in digital format (AutoCAD and PDF)

f. One set submittal register in digital format (Microsoft Excel)

g. One set final construction cost estimate in digital format (Microsoft Excel)

10. At the completion of the construction project, the construction contractor shall provide the VA with a full set of red-lined drawings showing changes made during construction. The following items are to be provided by the A/E at the completion of the project:

a. One set plans reflecting as-built conditions stamped “As-Built”, full size 30” x 42”

b. One set digital project as-built drawings (AutoCAD and PDF)

11. This project is to be designed using both English and metric units for both plans and specifications.

12. Specifications shall be based on the Department of Veterans Affairs Master Construction Specifications with A/E revisions, additions, deletions, etc., required to assure all phases and facets of work are specifically covered without omission. The A/E will be responsible for reviewing all sections to revise, add, delete, etc., prior to his typing the finished specification package. The Department of Veterans Affairs Master Construction Specifications provided must be thoroughly reviewed to delete and update reference items and Federal Specifications cited in order to make everything concurrent with the work performed; unnecessary items shall be deleted in total. The primary specifications must be thoroughly reviewed to delete items from the specifications that do not apply to the work to be performed. The intent is to provide a package that is suitable for the project to enable the contractor to perform the work in the best possible manner without reviewing unnecessary details.

Included in each Construction Section of the specification should be a paragraph entitled "Submittal of Samples and Shop Drawings." Under that Section, the A/E shall list all of the items within that particular section of the specifications for which samples and shop drawings are required, with the added words, "but not limited to."

A/E shall develop a “Submittal Register” based on the above specification sections. After submittals are reviewed for compliance, the A/E shall log them in the submittal register. A copy of the submittal register will be returned with the submittals.

Information, including drawings and other documentation, provided to the A/E, shall be used for reference only. The A/E shall field check everything and shall not use any drawings provided for plan or elevation views. The final drawings submitted by the A/E shall be originals and shall be the result of his field check, and shall not be take-offs or tracings, for any drawings or other information provided.

The A/E shall visit the site, as required, to obtain total details of the specifics required for the replacement work, including, but not limited to, architectural, mechanical, electrical, etc., in order to fully complete the drawings and specifications without omission. Such visit shall include thorough inspection of normally enclosed or inaccessible areas such as spaces above ceilings, within walls or chases and in pipe crawl spaces under basement floors.

Where necessary, A/E shall arrange to have walls or ceilings broken or to have excavations made to physically determine existing conditions. Arrangements for visits shall be made with the project COR with at least 48-hours advance notice.

13. Security Requirements: A/E will not have access to any personally identifiable information or patient sensitive information (PII/PSI). A/E Contractors will not have access to any IT systems or connections.

END OF SECTION