Attachment 1 - AE SOW .pdf

668-24-103, Replace Roofing Buildings 1, 2, 3, 16, & 31 Page 1 of 14

Statement of Work (SOW) for Architecture-Engineering Services

Replace Roofing Buildings 1, 2, 3/16, & 31

Project No. 668-24-103

Mann-Grandstaff VA Medical Center

Spokane, WA

June 21, 2023

Attachments to this document are listed at the end of the SOW. Contact the Contracting Officer

(CO) if any items are missing.

1. GENERAL

Provide Architect/Engineer professional services to include preliminary concept and program development, investigative services, design narratives/analysis, planning consultations and visits, design work, calculations, preparation of contract drawings and specifications, sample boards, preparation of cost estimates, construction period services, site visits, and other services necessary for “Project 668-24-103, Replace Roofing Buildings 1, 2, 3/16, & 31” at the Mann-Grandstaff VA Medical Center, Spokane, Washington. Scope of work is indicated below. Total design duration shall be 322 days as described in part four below.

2. SCOPE OF WORK

The purpose of this project is to replace aged roofing systems on the following buildings:

• Building 1 1st Floor - Director Suite (roof area A298)

• Building 1 1st Floor South - Chapel, Veterans Canteen Services, office spaces (roof area

B299)

• Building 1 2nd Floor South – Oncology (roof areas B397, B398, & B399)

• Building 2

• Building 3/16

• Building 31

AEs shall be held accountable for providing designs within the construction funding constraints/limitations. The estimated construction contract price for the project described in this contract is $1,194,000.00.

3. DESIGN

3.1. The A/E is responsible for providing the services outlined in PG-18-15 and this SOW.

Where conflicts exist, this SOW takes precedence.

3.2. Attend a kickoff meeting.

3.3. Perform all work described in section 4.

3.4. All work shall be designed and phased to limit disruptions to the station.

668-24-103, Replace Roofing Buildings 1, 2, 3, 16, & 31 Page 2 of 14

3.5. The project shall be designed with bid deducts to assure that award can be made within project funding.

3.6. A/E shall present in person design drawings at each phase of work at the MGVAMC.

3.7. A/E shall provide file sharing software to transfer large files.

3.8. Site Visits and Existing Conditions

The A/E shall make site visits and assessments to determine existing conditions prior to the inception of work. As-built floor plans and a site plan in the form of paper drawings, digital files are in the Medical Center Engineering Projects Office and will be available for perusal and copying. This information is the best available, but the

Government does not guarantee its accuracy or completeness. Information, including drawings and other documentation, provided to the A/E, shall be used for reference only. The A/E shall field check everything and shall not use any drawings provided for plan or elevation views. A site visit will also be required to verify final as-builts.

Discrepancies in Planning Information: The A/E shall promptly report to the

Contracting Officer, in writing, any discrepancy between this contract and the planning information provided by the Government. The A/E shall make no adjustments to his/her work due to the discrepancy before the Contracting Officer has reviewed the matter and forwarded his/her determination to the A/E. The A/E's failure to report any such discrepancy or to wait for the Contracting Officer's determination shall be at his/her risk and expense.

3.9. Commissioning

Provide commissioning services per VA Whole Building Commissioning Process

Manual. Commissioning during the Design Phase, Construction Phase, Acceptance and

Testing Phase, and the Warranty Phase is intended to achieve the objective according to the contract documents and specification section 01 91 00.

The A/E shall submit qualifications of the Commissioning Agent to the Contracting

Officer’s Representative (COR) and Contracting Officer (CO) for review. This resume must include at least 5 years of experience commissioning similar equipment and show at least 3 examples of each of the systems to be commissioned. A specialist(s) may be required for some more technical systems.

3.10. Good Faith Survey

Provide any required good faith surveys or surveys that include, but not limited to asbestos, lead, PCBs, mold, and/or other suspected hazardous material that will be required prior to construction bid in accordance with EPA, CFR Title 40, and other applicable federal regulations.

668-24-103, Replace Roofing Buildings 1, 2, 3, 16, & 31 Page 3 of 14

3.10.1. Hazardous Material Analysis Report (Good Faith Survey) shall include:

3.10.1.1. Project Name

3.10.1.2. Project Number

3.10.1.3. Name of testing Laboratory

3.10.1.4. Address of testing Laboratory

3.10.1.5. Certification credentials of testing personnel

3.10.1.6. Certification credentials of sampling personnel

3.10.1.7. Each sample result shall include:

3.10.1.7.1. Sample identification number

3.10.1.7.2. Laboratory’s result identification number if different from the sample identification number

3.10.1.7.3. Sample location

3.10.1.7.3.1. Building number

3.10.1.7.3.2. Floor number

3.10.1.7.3.3. Room number

3.10.1.7.3.4. Component from which the sample was taken

3.10.1.7.3.5. Photo of sample location serialized with

sample number

3.10.1.7.3.6. Floor plan layout/map annotating all sample

location

3.10.1.7.4. Method for obtaining sample (i.e. scraped, cut, etc.)

3.10.1.7.5. Date sample was taken

3.10.1.7.6. Percent material composition breakdown

3.10.1.7.7. Material composition breakdown description

3.10.1.7.8. Commercial/Common name of sample material

3.10.1.8. Sampling Agent’s certifying signature and professional seal

3.11. Cost Estimating

Separate third party estimates are to be submitted with each design submittal. Cost estimates shall be prepared in accordance with the TIL and GAO Cost Estimating and

Assessment Guide (GAO-20-195G) [https://www.gao.gov/assets/gao-20-195g.pdf]

3.12. Conference Documentation

A conference will be held at each phase of design in Spokane. The contractor shall prepare meeting minutes including final resolution of all comments. Copies of comments, annotated with comment action agreed on, will be made available to all parties before the conference adjourns. Unresolved problems will be resolved by immediate follow-on action at the end of conferences. Incorporate valid comments.

The Government reserves the right to reject design document submittals if comments are significant. Participants shall determine if any comments are critical enough to require further design development prior to government concurrence. Participants shall also determine how to proceed in order to obtain government concurrence with the design work presented.

668-24-103, Replace Roofing Buildings 1, 2, 3, 16, & 31 Page 4 of 14

3.13. Required References

Adhere to all applicable industry codes and the standards. All work shall comply with the design, estimating and construction requirements located in the DVA’s

Construction and Facilities Management (CFM) Technical Information Library (TIL) located at http://www.cfm.va.gov/TIL/index.asp. Failure to adhere to these standards will result in redesign at no cost to the Government. If any questions arise contact the

COR. Submittals will be reviewed by the VA staff; however, review of the submittal does not relieve the A/E from adhering to these standards. Exceptions to these standards may only be made with written direction from the Contracting Officer or

Contracting Officer’s Representative.

Projects that have not proceeded beyond 35% design completion shall be updated to the most current version of codes. Projects that have a delay, either planned or unintentional, of more than 18 months between design completion and the solicitation of offers for construction must be re-evaluated to determine if any design revision is necessary due to changes in criteria (including codes and standards) or site infrastructure (for example, water supply for fixed fire suppression systems, water for hose stream allowances, or fire department vehicle access). Note: The evaluation must also include retroactive requirements that have been included in the new editions of the criteria.

3.14. Project Manual

3.14.1. The following information must be shown on the Cover Page.

3.14.1.1. Project Title

3.14.1.2. VA Project Number

3.14.1.3. Mann-Grandstaff VA Medical Center

3.14.1.4. Department of Veterans Affairs

3.14.1.5. Submittal Date fully spelled out (i.e. February 16, 2016)

3.14.1.6. Status of Project (i.e. 65% SUBMITTAL, BID DOCUMENTS)

3.14.1.7. Volume number (if project manual has more than one volume)

3.14.2. Specifications

3.14.2.1. As a template for Specifications, use the VA Master Construction

Specifications (PG-18-1). Use blue font for changes from Master to aid review.

3.14.2.2. If any specifications are obsolete or have unusual requirements, clarify their applicability with the COR. Delete sections that shall not be required in final specifications. All spec writer notes shall be addressed by the contractor.

668-24-103, Replace Roofing Buildings 1, 2, 3, 16, & 31 Page 5 of 14

3.14.2.3. The COR will provide the following spec sections to the A/E in MS

Word format:

3.14.2.4.

3.14.2.4.1. 01 00 00, General Requirements

3.14.2.4.2. Spokane VA design amendments (Includes required

modifications to Master Specs)

3.14.2.5. The A/E shall use and modify, as needed, the VA General

Commissioning Specifications, located in: TIL – Master Construction

Specifications (PG-18-1), Div 01, General Requirements, Section 01

91 00, to suit the design criteria, size and complexity of a project.

3.14.2.6. Format shall be consistent with the master specifications and throughout the document.

3.14.2.7. A/E shall develop a “Submittal Register” based on the specification sections. After submittals are reviewed for compliance, the A/E shall log them in the submittal register. A copy of the submittal register will be returned with the submittals.

3.14.2.7.1. This register shall include a list of every item in the specifications that is required by the contractor to deliver to the COR. This list shall reference the paragraph and specification section that it comes from.

3.15. Drafting and Drawing Standards for CAD

3.15.1. Adhere to the National CAD Standards (NCS) available at the website of the

National Institute of Building Sciences, Building Smart Alliance and guidance provided on the TIL. [http://www.nibs.org] Standards include, but are not limited to: layer naming, sheet naming, file naming, and organization of drawing sets.

3.15.2. Sheet Numbers and File Names

3.15.2.1. Use the NCS system for sheet numbering and drawing organization, (i.e. A-201 for Architectural Elevations, MH-501 for Mechanical

HVAC Details, etc.)

3.15.2.2. Provide sheet numbering: SHEET __ OF __ based on the total number of sheets. Sheet numbering is not required until the Bid Document, Conformed Documents and As-Built sets.

668-24-103, Replace Roofing Buildings 1, 2, 3, 16, & 31 Page 6 of 14

3.15.2.3. File names must be straight forward and not cryptic. They should match the drawing number. (i.e. “A201.dwg” or “the A/E’s project number_A201.dwg”)

3.15.3. Room numbers

3.15.3.1. Coordinate room numbering with the medical center. The room numbers on the drawings must match the room numbers that the VA intends to use.

3.15.4. Text

3.15.4.1. Text shall be 1/8”minimum height. 3/32” is allowed for details. Do not use stacked fractions. This applies to all notes and dimensions.

3.15.4.2. Where practicable, avoid special AutoCAD characters (i.e. Use “DIA” instead of the special character for diameter: %%C.)

3.15.4.3. Use font: Calibri or Arial; or submit a similar font to the COR for approval.

3.15.5. Miscellaneous

3.15.5.1. All drawings must be set up using Paper space / Model space.

Everything must be drawn to scale at full scale (i.e. A 36" door must be drawn 36" wide)

3.15.5.2. The colors of all entities should be BY LAYER with few exceptions.

3.15.5.3. Drawing files with external references or special fonts are not acceptable.

3.15.5.4. When blocks are created, the elements of the block should be drawn with color BYLAYER on layer 0. Blocks shall be drawn to scale.

3.15.5.5. When keyed notes are used, provide leaders pointing to an appropriate place. It is not enough for the keyed note to be near the item. It should point to it.

3.15.5.6. Significant deviations from these standards will be corrected by the

A/E at no cost to the Government.

3.15.5.7. The final drawings submitted by the A/E shall be originals and shall be the result of his field check, and shall not be take-offs or tracings, for any drawings or other information provided.

668-24-103, Replace Roofing Buildings 1, 2, 3, 16, & 31 Page 7 of 14

3.15.5.8. Each drawing file shall be completely independent of any data in any other file, including fonts and shapes not included with the basic CAD software program utilized.

3.15.6. Software

3.15.6.1. Use the current version of Autodesk Revit and AutoCAD for design and provide the files in .dwg to the VA if requested. Test the exporting process to ensure that the exported .dwg will be usable by the VA and will comply with these drafting standards.

3.15.7. VA CAD Tools

3.15.7.1. The following tools are available at the website of the VA Office of

Construction & Facilities Management, Technical Information

Library. [http://www.cfm.va.gov/til/projReq.asp]

3.15.7.2. NCS.ctb is a plot style table containing all VA and National CAD

Standard compliant Pen Weights and Colors. Use of this .ctb is required.

3.15.7.3. NCS.lin is a linetype definition file that contains special linetypes like

“fire alarm,” “high pressure steam,” “fence,” etc. Using this linetype file is optional.

3.15.8. Cover Sheet

3.15.8.1. An AutoCAD example of the Cover Sheet will be furnished by the

COR. Information on the Cover Sheet may be rearranged and other information may be added, if space allows.

3.15.8.2. The following information must be shown on the Cover Sheet:

3.15.8.2.1. “Department of Veterans Affairs”

3.15.8.2.2. “Mann-Grandstaff VA Medical Center”

3.15.8.2.3. “4815 North Assembly St.”

3.15.8.2.4. “Spokane, Washington 99205”

3.15.8.2.5. Project Title

3.15.8.2.6. Building number

3.15.8.2.7. VA project number. All Spokane VA projects start with

668-….

3.15.8.2.8. Submittal Date fully spelled out (i.e. February 16, 2012)

3.15.8.2.9. Spokane map showing the location of the VA (included on the Cover Sheet example that is furnished by the COR)

668-24-103, Replace Roofing Buildings 1, 2, 3, 16, & 31 Page 8 of 14

3.15.8.2.10. VAMC campus map showing project location (included on the Cover Sheet example that is furnished by the

COR)

3.15.8.2.11. Index of Drawings

3.15.8.2.12. List of the members of the A/E’s design team and their disciplines. Phone numbers are not required.

3.15.8.2.13. Title Block (including date and project status. See note on Title Block below)

3.15.8.2.14. Design Approval sign-off sheet. (At the Bid Documents phase the COR will provide a 17”x11” PDF with design approval signatures. The A/E will import this PDF into the cover sheet.)

3.15.8.2.15. Symbols and abbreviations are required on the drawings but are not required to be on this sheet. Photos and renderings may also be on the Cover Sheet but are not required as part of the documents.

3.15.9. Title Block

3.15.9.1. Use the standard Spokane VAMC title block on the TIL

3.15.9.2. Include the building number(s) in the Project Title.

3.15.9.3. For renovations and remodel projects, include in the Project Title a generic description of the location of the project, (i.e. Building 1, 4th

Floor-North)

3.15.9.4. Do not include “VA” or “VAMC” in the Project Title

3.15.9.5. Indicate the status of the project (i.e. 65% SUBMITTAL)

3.15.9.6. Provide the date in this format: MM/DD/20YY (i.e. 02/16/2016)

3.15.10. Drawing Sheet Dates and Revisions

3.15.10.1. The date for a submittal is to be consistent throughout the entire set.

3.15.10.2. The date on the Title Block is to correspond to the submittal date and change with each submittal.

3.15.10.3. The date for the 100% Submittal (Bid Documents) is to be the final date change for the Title Block. After this time when a drawing is re-issued, the REV section on the Title Block is to be used.

3.15.10.4. When a drawing is re-issued the next highest revision number is to be used for all drawings, even though most sheets will skip some revision numbers.

3.15.10.5. When a new sheet is issued, all indexes will be updated to include the newly issued sheet

3.15.10.5.1. All affected index sheets will be issued with updated revision and date

4. SCHEDULE AND DELIVERABLES

668-24-103, Replace Roofing Buildings 1, 2, 3, 16, & 31 Page 9 of 14

The A/E shall perform the work required by this contract within the limits of the following schedule. Where conflicts exist the following takes precedence over PG-18-15. Perform a review of all deliverables in accordance with the AE’s approved Quality Control (QC) plan and the VA’s checklists provided on the TIL. Submit documentation of the QC review as part of each report. No more than 5% of the payment for each submittal shall be paid to the contractor before the submittal has been accepted by the COR.

4.1. 10% Submittal Schematic Development (SD-1): Deadline: 30 calendar days after

Notice to Proceed (NTP).

This submission shall include:

4.1.1. Updated schedule of design services

4.1.2. Photos, sketches or diagrams if needed for clarity.

4.1.3. Site analysis including:

4.1.4. Analysis of existing site conditions including a narrative identifying any issues of concern (such as accessibility, parking, routing of utilities etc.)

4.1.5. Proposed physical security measures.

4.1.6. Proposed structural systems.

4.1.7. Proposed mechanical systems.

4.1.8. Proposed electrical and telecom systems.

4.1.9. Proposed fire protection systems.

4.1.10. Sustainability and energy conservation strategies.

4.1.11. Planned path of travel for equipment replacements/installations.

4.1.12. Photos, sketches or diagrams if needed for clarity.

4.1.13. ROM construction cost assumption, to include proposed deductive alternatives totally 15% (minimum) of total construction budget (excluding contingency).

4.1.14. Commissioning agent resume per paragraph 3.9

4.1.15. Provide the following paper copies to COR:

4.1.15.1. 2 full size sets of Drawings

4.1.15.2. 1 half size set of Drawings

4.1.15.3. 1 copy of Outline Specification

4.1.15.4. 1 copy of the Cost Estimate

4.2. VA Review of 10% Submittal: 30 calendar days

Review conference will be held at the Mann-Grandstaff VA Medical Center in Spokane

WA or as agreed upon as part of the partnering process. The conference will take place the week after the receipt of the comments by the Contractor. The Contractor shall bring the personnel that developed the design submittal to the review conference.

4.3. 35% Submittal Schematic Development (SD-2): Deadline: 45 calendar days after 10% comments are received by A/E.

668-24-103, Replace Roofing Buildings 1, 2, 3, 16, & 31 Page 10 of 14

4.3.1. Updated schedule of design services

4.3.2. Corrections made based on the review comments of the previous submittal.

4.3.3. Design narrative, to include:

4.3.3.1. Discussion of design by each design discipline, to include design calculations.

4.3.3.2. Code review.

4.3.3.3. Design drawings, to include:

4.3.3.4. Site plan, to include:

4.3.3.5. Building location

4.3.3.6. Paving and flatwork

4.3.3.7. Physical security measures

4.3.3.8. Utilities

4.3.4. Floor plans showing major components, general structural grid, major

Mechanical/Electrical/Plumbing/Vertical Transportation components.

4.3.5. Reflected ceiling plan if there is a highly detailed special area.

4.3.6. At least one exterior elevation showing building materials, fenestration, roof top equipment, etc. If building is designed for future expansion, delineate the future expansion with dashed lines or as a separate drawing.

4.3.7. At least one 3-dimensional exterior view, rendered in color.

4.3.8. Building sections to illustrate building shape and special features.

4.3.9. Specifications package with only relevant specifications included.

4.3.10. Estimate of Construction Costs (“Lump sums” are acceptable at this phase).

4.3.11. Good faith survey for asbestos and any other hazmat surveys

4.3.12. Provide the following paper copies to COR:

4.3.12.1. 2 full size sets of Drawings

4.3.12.2. 1 half size set of Drawings

4.3.12.3. 1 copy of Outline Specification

4.3.12.4. 1 copy of the Cost Estimate

4.3.12.5. 1 copy of the calculations

4.4. VA Review of 35% Submittal: 30 calendar days

4.5. 65% Submittal Design Development (DD-1): Deadline: 30 calendar days after 35%

668-24-103, Replace Roofing Buildings 1, 2, 3, 16, & 31 Page 11 of 14

4.5.1. Updated schedule of design services

4.5.2. Corrections made based on the review comments of the previous submittal.

4.5.3. Design narrative, to include:

4.5.3.1. Discussion of design by each design discipline, to include design calculations.

4.5.3.2. Product literature for any products requiring special discussion.

4.5.3.3. Code review.

4.5.3.4. Title Sheet

4.5.4. Site plan (when required) showing building location, site features, property lines, roads, parking, sidewalks, grades and landscaping, survey.

4.5.5. Floor plans showing doors, windows, interior partitions, structural grid, critical areas with fixed dimensions, major M/E/P systems. Enlarged plans of typical areas such as exam and patient rooms.

4.5.6. Code review and code review plans

4.5.7. All exterior elevations showing materials, fenestration, roof top equipment, floor levels, dimensions, etc. If building is designed for future expansion, delineate the future expansion with dashed lines on at least two elevations or as a separate drawing. (Elevations of future expansion need not be indicated on later submittals.)

4.5.8. Building sections and wall sections

4.5.9. Material and color scheme in a presentation format with at least two-color schemes.

4.5.10. Short form technical specification.

4.5.11. Estimate of Construction Costs

4.5.12. Submittal register

4.5.13. QA plan per paragraph 3.9

4.5.14. Submittal register

4.5.15. Provide the following paper copies to COR:

4.5.15.1. 2 full size sets of Drawings

4.5.15.2. 1 half size set of Drawings

4.5.15.3. 2 copies of the Specification bound by themselves

4.5.15.4. 1 copy of the Cost Estimate

4.5.15.5. 1 copy of the calculations

4.5.15.6. 1 copies of Product Literature

4.5.15.7. Material and Color Schemes

4.5.15.8. 1 copy of the Revit model

4.6. VA Review of the 65% Submittal: 45 calendar days

668-24-103, Replace Roofing Buildings 1, 2, 3, 16, & 31 Page 12 of 14

4.7. 95% Submittal Design Development (DD-2): Deadline: 60 calendar days after 65%

This should be a complete stamped bid set of documents and a final construction estimate. All necessary details and specification sections are to be incorporated into this submittal. This submittal is intended to be the final unless the VA feels that there are enough changes to warrant another revision. Provide a revised 3rd party construction estimate reflective of submitted changes from 65%. This submittal will also include a schedule for construction and an updated schedule design services.

4.7.1. Provide the following paper copies to COR:

4.7.1.1. 2 full size sets of Drawings

4.7.1.2. 1 half size set of Drawings

4.7.1.3. 2 copies of the Specification bound by itself

4.7.1.4. 1 copy of the Cost Estimate

4.7.1.5. 1 copy of the Construction Schedule

4.7.1.6. 1 copy of the Revit model

4.8. VA Review of the 95% Submittal: 30 calendar days

WA or as agreed upon as part of the partnering process. The conference will take place the week after the receipt of the comments by the Contractor. The Contractor shall bring the personnel that developed the design submittal to the review conference.

4.9. 100% Submittal Construction Documents (CD): Deadline: 15 calendar days after 95%

This will include all prior documentation with comments incorporated and completed to

100% design.

4.9.1. Provide the following paper copies to COR:

4.9.1.1. 2 full size sets of Drawings

4.9.1.2. 1 half size set of Drawings

4.9.1.3. 2 copies of the Specification bound by itself

4.9.1.4. 1 copy of the Cost Estimate

4.9.1.5. 1 copy of the Construction Schedule

4.9.1.6. 1 copy of the Revit model

4.10. Final Conformed Documents: Deadline: 7 calendar days after the Construction Bid is awarded.

The Conformed Drawings shall incorporate all drawing-related Amendment changes. In the revision section of the titleblock, all drawing sheets (whether revised on not) shall

668-24-103, Replace Roofing Buildings 1, 2, 3, 16, & 31 Page 13 of 14 show revision 1, the new date, and “CONFORMED SET” under “DESCRIPTION.” This revision should not be clouded with revision clouds.

The Conformed Project Manual does not need to incorporate the Amendment changes in each spec section, but the Amendments are to be bound into each copy of the Project

Manual, at the back of the manual on colored paper.

4.10.1. Drawings in PDF format are to be stamped and signed. AutoCAD files should not include a stamp.

4.10.2. Conformed set shall include all items of the 100% design, all bid questions and any bid deducts.

4.10.3. Provide the following paper copies to COR:

4.10.3.1. 1 full size set of Drawings

4.10.3.2. 1 half size set of Drawings

4.10.3.3. 1 copies of the Specification bound by itself

4.10.3.4. 1 copy of the Cost Estimate

4.10.3.5. 1 copy of the Construction Schedule Estimate

4.10.3.6. 1 copy of the Revit model

4.11. Construction period services

Construction period services extend to acceptance of substantial completion of construction. at a time designated by the Contracting Officer.

4.11.1. The A/E’s representative shall be someone who is thoroughly familiar with the project and the contract documents.

4.11.2. Provide written clarifications to Requests for Information (RFI’s) during solicitation about the specifications and drawings that are submitted by prospective bidders and/or offerors prior to submission of offers. Written responses shall be prepared and forwarded directly to the VA Contracting Officer

(CO) and Contracting Officer’s Technical Representative (COR). Do not provide responses to bidders/offerors.

4.11.3. Maintain submittal register

4.11.4. Shop drawing and submittal review

4.11.5. Submittal of testing reports

4.11.6. Final inspections

4.11.7. Commissioning Services

4.11.8. Construction contractor payment application review

4.11.9. Virtual attendance at the Pre-Construction Conference.

4.11.10. Lead weekly project meetings

4.11.11. Review of construction progress schedules, pre-bid, pre-construction, and final inspection site visits

4.11.12. Prepare and distribute project meeting minutes for all meetings and formal site visits.

668-24-103, Replace Roofing Buildings 1, 2, 3, 16, & 31 Page 14 of 14

4.11.13. Provide written clarifications within 7 days to questions (RFI’s) and about the specifications and drawings that are submitted by contractors. Written responses shall be prepared and forwarded directly to the VA CO and COR.

4.11.13.1. If drawing revisions are required they will be a complete stamped revision and added to the drawing set.

4.11.14. Perform weekly project inspections and produce observation reports including safety items.

4.11.15. Provide review and evaluation of contractor’s safety plan to the CO and COR when required.

4.11.16. Provide shop drawing & material submittal review and evaluation for comment to the COR within 15 days.

4.11.17. Provide review and evaluation of contractor’s fee proposals and proposed contract changes to the CO and COR when required.

4.11.18. A/E shall provide file sharing software to manage submittals and RFI’s

4.12. As-Built Drawings and Owner’s Manual: Deadline: 60 calendar days after receiving marked set of drawings.

After completion of the construction, the VA will furnish to the A/E the contractor’s marked-up set of As-Built drawings indicating all changes made during construction.

The A/E will modify the drawing per the mark-ups, verifying conditions if needed to accurately reflect the completed construction. The draftsmanship shall be comparable in all ways to the original contract documents.

4.12.1. The revision portion of the title block shall be dated and noted as "AS-BUILT."

Drawings shall not have revision clouds.

4.12.2. The A/E shall deliver the as-built drawings to the COR within sixty (60) days after the A/E receives the marked-up documents from the COR.

4.12.3. As-built drawings to be verified by site visit

4.12.4. Provide the following to the COR:

4.12.4.1. Full set of electronic drawings (Revit model, AutoCAD files, and full size PDF files).

4.12.5. Provide the following to the CO: (this may be e-mailed)

4.12.5.1. Copy of the transmittal that was sent to the COR

Attachments:

A – Map

B – Mann-Grandstaff VAMC Design Amendments

C – Design Review Comment Sheet

D – GAO Cost Estimating and Assessment Sheet