36C26024Q0900_1.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

POINT OF CONTACT*

Contract Specialist Denise Patches Denise.Patches@va.gov 253-888-4922

PLACE OF PERFORMANCE

1660 S Columbian Way Bld 34

Seattle WA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

See Attached

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

The Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 20 (NCO 20) is conducting a market survey and is seeking potential sources for : Avidity Watchdog Software Upgrade.

This Sources Sought Notice is issued for information and planning purposes only. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided.

Responses shall be submitted to Denise Patches at Denise.Patches@va.gov by COB:09/05/2024 by 12:00 PM PST SUBJECT: RFI 36C26024Q0900 Avidity Watchdog Software Upgrade.

This notice is intended strictly for market research. The purpose of this Sources Sought Notice is to determine interest and capability of potential qualified sources of supply and determine the socioeconomic size classification of the supplier and manufacturer of the end item.

Interested companies shall provide, at a minimum, the following information with their response;

· Company Name and Address:

· Point of Contact (POC)

· Name:

· Email Address:

· Phone Number:

· DUNS Number/UNIQUE SAM ID:

· Brochures of their offered equipment/services.

The anticipated North American Industry Classification System (NAICS) code is 811210 Electronic and Precision Equipment Repair and Maintenance.

Offices of All Other Miscellaneous Health Practitioners Mark if your firm is eligible for participation in one of the following small business programs. If so, please indicate the program:

[ ] yes [ ] no - Small Business (SB) [ ] yes [ ] no - HUBZone [ ] yes [ ] no - Small Business 8(a) [ ] yes [ ] no - Small Disadvantaged Business (SDB) [ ] yes [ ] no - Women-Owned (WO) Small Business [ ] yes [ ] no - Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no - Veteran Owned Small Business (VOSB) [ ] yes [ ] no - Large Business [ ] yes [ ] no - Other (please specify)

Please answer the following questions:

[ ] yes [ ] no - Does not exceed $34.0M; (for NAICS 811210) must be verifiable thru the System for Award Management)

[ ] yes [ ] no – Is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied;

[ ] yes [ ] no – Takes ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice (identify how this occurs); and

[ ] yes [ ] no – Will supply the end item of a small business manufacturer, processor or producer made in the United States, or obtains a waiver of such requirement pursuant to paragraph (b)(5) CFR 121.406.

Note: Do not include Proprietary, classified, confidential, or sensitive information in responses.

In addition to providing the information requested above, responding companies are encouraged to include any relevant information (specifications, cut sheets, brochures, capability statement, past experience etc.) to confirm the company’s ability to meet the requirements outlined in this request.

Responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract or agreement. This notice shall not be construed as a commitment by the Government to issue a solicitation, or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.

Requested Salient Characteristics/Statement of Work

STATEMENT OF WORK (SOW)

1. Contract Title. Brand Name or Equal to Avidity Pulse software and hardware upgrade to Watchdog EX Local in Veterinary Medical Unit.

2. Background.

VAPSHCS Veterinary Medical Unit (VMU) requires a firm fixed price sole-source contract to upgrade Avidity Science Watchdog EX software and hardware necessary to support an upgraded virtual server. The Watchdog EX system ensures continuous central monitoring of animal room temperatures, mandated by VHA Directive 1200.07 (p15). Animal room sensors and controllers are installed in all animal housing rooms throughout the 3 buildings of the Veterinary Medical Unit (VMU) and are wired into a main controller panel. The controller software is maintained on a government-owned virtual server purpose-built for the software. The current Avidity server is running Watchdog EX on a server running an obsolete operating system (OS), which the VA has identified as a vulnerability.

3. Scope.

This is a one-time upgrade to both the Watchdog Pulse controller panel in building 34 and a software upgrade that will run on virtual server vhapugappwdog, upgrading from a legacy server running Windows 2012 OS (SDIA VLAN 729), to the VAIT-preferred Windows 2019 O.S. Shall Provide OEM Distributor Statement.

4. Specific Tasks.

Task 1. Controller upgrade for existing Pulse PCC Panel in building 34 for compatibility with Watchdog EX® Local.

Task 2. Watchdog EX® Local software installation on the government-furnished virtual server (vhapugappwdog).

5. Performance Monitoring (if applicable). Monitoring of contractor performance will be done by VMU supervisor and by VAIT computer specialist, both of whom are in regular contact with the contractor, Avidity Watchdog.

Includes continuous virtual and phone support during and after installation. Note, service contract 36C26020P0929 exists to cover this system.

6. Security Requirements.

The contractor employees shall not have access to VA sensitive or computer information and will not require routine access to VA Facilities. The contractor employees shall require intermittent access only and will be escorted by VA employees while at VA Facilities. No background investigation is required.

7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

The software Watchdog EX Local will run on a government-furnished virtual server (vhapugappwdog), which was built by Puget Sound HealthCare System VA IT specialist , following specifications provided by the vendor. There is no GFI.

8. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work.

Contract 36C26020P0929 already exists for service of the controller and sensors.

b. Identification of Potential Conflicts of Interest (COI).

There are no COI.

e. Inspection and Acceptance Criteria.

The Watchdog system must be up and running on the day of installation. Vendor provides continuous virtual and phone support during and after installation.

9. Risk Control There is no risk to any human patient. Any risks to non-human patients housed in the VMU would arise if the server failed, thus disallowing the continuous monitoring of room temperatures. VA IT has alerted the VMU that the system is currently running on an obsolete operating system, as the current server is a vulnerability. Upgrading the server, the software and the controller will mitigate any possible risks to VA property.

10. Place of Performance.

The Watchdog controller panel shall be physically upgraded by Avidity personnel and is located in building 34, outside room 103, on the Seattle campus of the VA Puget Sound Healthcare System, 1660 South Columbian Way, Seattle, WA 98108. The software upgrade shall be done virtually by VA Puget Sound Senior IT specialist.

11. Period of Performance.

This is a one-time upgrade of hardware and software. Due to the vulnerability of the current system, the work will be scheduled as soon as the contract is awarded.

12. Delivery Schedule.

On the day of installation, a report will be generated by the Watchdog system to the satisfaction of the key personnel.

Sources Sought Notice