S02 RFQ 36C26024Q0408.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TBD

36C26024Q0408 03-19-2024

Jennifer Robles; jennifer.robles1@va.gov 253-888-4924 04-09-2024

5PM EDT

36C260 Department of Veterans Affairs Network Contracting Office 20 (V4CONT) 1601 E. Fourth Plain Boulevard Building 17, Suite B428 Vancouver WA 98661

X 100

X

721214

$9 Million

Net 30 N/A

X

36C703

Department of Veterans Affairs RCS Pacific District 5 Multiple Locations Within District 5 See Section B.2, Statement of Work

36C260

Department of Veterans Affairs Network Contracting Office 20 (V4CONT) 1601 E. Fourth Plain Boulevard Building 17, Suite B428 Vancouver WA 98661

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

See CONTINUATION Page

The Department of Veterans Affairs (VA), Readjustment Counseling Service (RCS) service area of Pacific District 5 (Alaska, Idaho, Nevada, California, Washington, Oregon, Hawaii, Arizona, New Mexico) intends to establish a single Blanket Purchase Agreement (BPA) to provide Retreat events to accommodate a maximum of 20 Veterans for a Four to Six (4-6) day programs/plan that will facilitate and/or group group retreat activities.

See Section B.2, Statement of Work for full requirements.

Period of performance: 07/01/2023 – 06/30/2028

Obligations will be funded by task orders.

5-year BPA Ceiling NOT TO EXCEED $2,500,000.00

Questions due by 03/26/2024, 5PM Eastern Standard Time.

Proposals due by 04/09/2024, 5PM Eastern Standard Time.

Email Questions and Proposals to Jennifer.Robles1@va.gov.

$0.00 See CONTINUATION Page

TBD

X X

X 1

Jennifer Robles

VA-VHA-RPOW-2023-0015

36C26024Q0408

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

B.4 DELIVERY SCHEDULE

B.5 TERMS AND CONDITIONS

B.6 ADMINISTRATIVE DATA

B.7 PRICING DATA

B.8 OPTION TO EXTEND THE TERM OF THE BPA

B.9 GENERAL SERVICES ORDERS

B.10 NONPERSONAL SERVICES

B.11 AUTHORIZED LIMITS

B.12 OBLIGATION OF FUNDS

B.13 PERIOD OF PERFORMANCE

B.14 AUTHORIZED INDIVIDUALS

B.15 ORDER FORMAT

B.16 AUTHORIZED REPRESENTATIVES

B.17 FEDERAL HOLIDAYS

B.18 PROHIBIT ACTIVITIES

B.19 BPA EMPLOYEE IDENTIFICATION

B.20 MANAGEMENT CONTROL

B.21 INVOICES

B.22 PRECEDENCE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2023)

C.2 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED

VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

C.3 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF

COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

C.4 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.5 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.6 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

C.7 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2023)

(DEVIATION) (JAN 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 QASP

D.2 WAGE DETERMINATION

SECTION E - SOLICITATION PROVISIONS

E.1 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.2 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

E.3 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (SEP 2023)

E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

E.5 52.212-2 EVALUATION—SIMPLIFIED ACQUISITION PROCEDURES

E.6 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C260

Department of Veterans Affairs

Network Contracting Office 20 (V4CONT)

1601 E. Fourth Plain Boulevard

Building 17, Suite B428

Vancouver WA 98661

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

Statement of Work (SOW): Johnny Isakson & David P. Roe, M.D.

Veterans Health Care and Benefits Improvement Act of 2020

Section 5104: Provision of Reintegration & Readjustment Services to

Veterans & Family Members in Group Retreat Settings

INTRODUCTION:

The Department of Veterans Affairs (VA) Readjustment Counseling Service (RCS) is a community-based program of mental health counseling centers that provide a wide range of social and psychological services, including professional readjustment counseling to eligible Veterans, Active duty service members, including National Guard and Reserve components, and their Families. RCS is recognized as the first program to address the psychological and social sequela of combat and armed conflict related problems. Current law authorizing readjustment counseling is contained in title 38 U.S.C. § 1712A.

Under 38 U.S.C. § 1712(e)(3), contracting authority for readjustment counseling and related mental health services is effective for any fiscal year only to the extent and amounts that are provided for in appropriations Acts.

The Johnny Isakson and David P. Roe, M.D. Veterans Health Care and Benefits Improvement Act of 2020

– Section 5104: Provision of Reintegration and Adjustment Services to Veterans and their Family members in Group Retreat Settings expands and makes permanent reintegration and readjustment services through group retreats offered to all Vet Center eligible individuals (from here on referred to as Clients) to include women Veterans only specific events.

Retreats may include readjustment skill building, financial counseling, employment resources, recreational activities, and other community resource information designed at supporting client goals, objectives, and needs. In each of fiscal years 2021 through 2025, the maximum number of individuals who receive integration and readjustment services through RCS sponsored retreats cannot exceed 1,200 individuals.

PURPOSE OF PROJECT:

To create a retreat program for eligible clients to augment readjustment counseling. This retreat program should provide an affirming and open forum for cohorts with a history of symptoms associated with Post-Traumatic Syndrome Disorder (PTSD) and other related trauma issues as a result of combat related trauma, military sexual trauma, and/or military service. This can include information and skill building related to reintegration of the individual into family, employment, and the community, financial counseling and/or education, occupational counseling, information and counseling on stress reduction, and information and counseling on conflict resolution. Contractor staffing should include a diverse CO- ED portfolio to meet the needs of a diverse group of participants which may include (Vietnam Veterans, Post 9/11 Veterans, Male Veterans, Women Veterans, etc.).

The retreat event program agenda should be structured to include the following:

Information and skill building related to Reintegration of the Individual into Family, Employment, and the Community

Provide Group and individual skill building activities and information on re-integration into the client's family, employment, and community. The contractor will develop activities that encourage and enhance client participation that promotes group interaction in order to develop the skills required for reintegration.

Expected Outcome: Improved self-esteem, developing trusting relationships, and provide resources, tools, and skillset for typical participant's path to recovery and transition assistance

Financial Counseling and/or Education

Provide individual activity that provides basic personal financial management skills (household budget management, debt management, credit management).

Expected Outcome: Provide financial management methods (budget templates, spending habits review, other points of resources and support) to establish a household budget, establish and maintain good credit, set savings goals, general debt counseling.

Occupational Counseling

Provide group and individual activities that provide an assessment of occupational profile and skills of the participant. This can be accomplished by administering personality and/or occupational testing (Myers-Briggs or other testing to assist with occupational assessments). Expected Outcome:

identification of client personality type/occupational skills to enhance participants' career development and career decision-making. Provide career intervention to assist with affirmation of modification of clients’ career direction.

Information and Counseling on Stress Reduction

Group and individual activities that contribute stress management strategies to reduce and relieve stress resulting from combat experience and everyday activities (meditation or other relaxation techniques).

Expected Outcome: Identification of stress reduction techniques available that best fits participants need due to their physical state, time schedules and environment (example: diet, exercise, proper planning, etc.).

Information and Counseling on Conflict Resolution

Group and individual activities that identify sources of conflict and the various methods of achieving conflict resolution (for example, peer mediation and spouse conflict resolution) based on typical sources of conflict for the women combat veteran.

Expected Outcome: Group and Individual exercises (not just conflict theory) that offer optimum working solutions for resolving conflict based the clients' typical sources of conflict.

SCOPE OF WORK:

Number and Length of Retreats

The contractor will conduct a minimum of six (6) and a maximum of twelve (12) retreat events to accommodate a maximum of twenty (20) clients for a four to six (4-6) day period; if funding is available, per each retreat event. Each event includes one day for travel to the retreat location and one day for return travel from the retreat location to the clients’ home. The total time for the actual retreat event should be no less than two (2) eight-hour days, and up to four (4) eight-hour days. At least one of these retreats will be focused on a cohort of women-only veterans.

Period of Retreat Event Completion Expectation

The minimum of six (6) and maximum of twelve (12) retreats will be within RCS service area of Pacific District 5 (Alaska, Idaho, Nevada, California, Washington, Oregan, Hawaii, Arizona, New Mexico) in a cumulative period of one (1) year.

Retreat Event Locations & Facility Expectations

Retreats should be held within geographic locations that accommodate potential participants from the District’s Vet Centers. The preferred retreat location settings should best accommodate seasonal variations for outside activity and be in various locations throughout the District to expand participation opportunities. The RCS District covered by this agreement includes the following: RCS Pacific District 5 (Alaska, Idaho, Nevada, California, Washington, Oregan, Hawaii, Arizona, New Mexico).

It is anticipated that one retreat may be held in the State of Hawaii and one retreat may be held in the State of Alaska. Registration for retreats held in Hawaii will only be open to Veteran participants residing within the State of Hawaii, Guam, American Samoa, and Saipan. Registration for retreats held in Alaska will only be open to Veteran participants residing within the State of Alaska. All other retreats will be held in the Continental United States within the RCS Pacific District 5 footprint.

The retreat program should provide individual assistance and facilitate group activities for clients. The retreat activity setting expectation is to allow for bonding between clients. It is preferred that retreats are held outdoors as weather permits. Retreat activities should be quasi-facility focused. Retreat activities can include but are not limited to, hikes, rock-climbing, canoeing, backpacking, camping, etc.

All selected retreat locations and activities should accommodate ADA clients.

Retreat Client Profile

Participation in this event is strictly at the election of the client. RCS staff will work with the contractor on the list of clients for each event. RCS staff will provide early intervention and screen clients prior to nomination to attend the retreat. RCS will seek clients within their catchment area, however retreats will be open to other RCS Districts in order to ensure minimum capacity to facilitate retreats when needed. In the case that program client levels cannot be met from one specific district, RCS will work with the contractor to include clients from alternate districts throughout the country.

It is anticipated that a small percentage of clients may require adaptive equipment or assistance at some level for any kind of outdoor sport activities. Retreat clients are not likely to know other clients, as most will originate from different Vet Centers across the RCS District 5.

Participants will be Vet Center clients and already in counseling at their local Vet Center. RCS Staff will assess for suitability and work with clients to complete all necessary documentation in advance of the event.

RCS staff will contact each client prior to the event to provide additional information, address any questions and/or concerns, process/prepare for this new, unknown experience and plan for post-event engagement.

RCS will offer post-counseling services to retreat participants upon completion of events through the clients’ local Vet Center.

RESPONSIBILITIES OF THE CONTRACTOR

Develop and present appropriate program/plans for 4-day events, 5-day events and 6-day events (this timeframe includes client travel to and from the client’s home to the retreat location) that will facilitate individual and/or group retreat activities. Include information about all program materials, ensuring availability of necessary office, supplies and equipment to execute the program.

RCS will have the option to select the appropriate program/plan (4-day, 5-day, and 6-day events) and then have the contractor conduct a minimum of six (6) and a maximum of twelve (12) retreat events to accommodate a maximum of twenty (20) clients for a 4-6-day period; if funding is available, per each retreat event.

A minimum of three different locations will be required for the duration of the agreement. Beginning in the second year of this agreement, additional locations may be explored and suggested for RCS consideration and approval. All locations proven successful may be used in following years of this agreement. Successful events will be determined by RCS in partnership with the Contracting Officer Representative (COR) and participant feedback.

The contractor will handle all arrangements to conduct the retreat in coordination with the COR and RCS staff. The contractor will provide Mental Health First Aid staff to participate and conduct observations of the event proceedings or to support as requested by other contractor staff. The contractor will develop appropriate team building activities that will establish client trust and enable the client to build on those relationships and activities. The contractor will provide group and/or individual activities (in a group setting) that emphases and supports the key objectives of the retreat.

The contractor will be responsible for the lodging, meals, and materials costs for the twenty (20) clients.

The air travel average for participants should not exceed an average of an 1800-mile radius each way. It is possible that 5% of the West Coast participants may originate from Guam, Hawaii, and the America Samoa. It is also possible that 10% of the East Coast outdoor Retreat participants could originate from Puerto Rico or Virgin Islands territories. There will be no attendees from the Philippines region.

Contractor will arrange for client travel from the client’s home to the retreat location and will arrange for return travel from the retreat location to the client’s home. This will promote a safe environment for the clients as they depart the plane and assurance that there will be someone there to meet them and carry them safely to their retreat location. All transportation should be ADA compliant.

Computer/phone access for clients for activities will depend on contractor’s planned program activities.

However, the contractor will assure that a communication method is available (phone or internet access) if the site is extremely remote.

The contractor will provide all housing for each event and three daily meals (noon meal could be a box lunch) during each full day of the event. Also, the contractor will provide a noon meal and/or evening meal on the first day for clients arriving at the retreat facility. The contractor will provide breakfast on the last day of the event prior to taking clients to the airport, which can be a continental style with hot and/or cold foods.

The contractor will provide all training materials, equipment and staff required to provide each retreat.

Contractor will provide necessary assistance for clients who may require adaptive equipment or assistance at some level for the planned retreat activities.

Lodging will accommodate handicapped participants. A computer terminal will be available for research or other access as needed.

Contractor will provide RCS and COR with a detailed plan to include location and schedule of activities no later than 100 days prior to each retreat.

The contractor will have appropriate accreditations to minimize risk factor and assure optimum quality and delivery performance. The contractor possesses experience and sufficient certification in conducting activities with veteran populations. It is recommended that a diverse CO-ED staff are available on-site during the retreats.

The Contractor and/or the retreat location will have staff with a Wilderness Certification for First Responder and/or CPR and First Aid Certification to support the activities and number of participants.

The contractor and/or the retreat location staff have a widely-accepted professional certification(s) or accreditation for providing the type of retreat program, for example, the Accreditation Council of the Association of Experiential Education (AEE) and/or the American Camping Association Certification (ACA), Conference Retreat Center Accreditation, International Association of Conference Center Administrators, etc.

Contractor will develop, conduct, and provide VA/RCS results of a Participant Evaluation Assessment; to include symptom reduction and customer satisfaction survey results for retreat participants both on a qualitative and quantitative measurement level as indicated in the Quality Assurance Surveillance Plan (QASP) (Attachment A).

Contractors will meet the requirements of the Quality Assurance Surveillance Plan (QASP) and comply with the reporting as required to obtain an acceptable rating on their performance.

The contractor will be bound by all the same federal privacy laws as the Department of Veterans Affairs (VA) and shall maintain no records containing Veterans’ personal identification information.

RESPONSIBILITIES OF RCS (VA)

RCS staff counselors are veterans with combat experience. RCS clinical staff will function as participants/observers to monitor the clients and provide individual and/or group counseling as needed to assist the clients in having a successful retreat experience.

RCS staff will provide 24hr support for clients emotional needs at any time necessary during the retreat.

There should be computer/phone access for RCS staff for communications with the COTR and various Vet Centers if needed for consultation purposes. RCS staff will have government cell phones and a government laptop available to them.

RCS staff will arrange and absorb the expense for their entire own transportation requirements.

RCS counseling staff will participate/observe and provide intervention when needed to support the successful execution and completion of the retreat.

The Contracting Officer’s Representative (COR) will provide an approved list of clients to the contractor a minimum of 60 days prior to each Retreat and will make every effort to provide it as soon as feasible.

RCS Staff will assess for suitability and work with clients to complete all necessary documentation in advance of the event.

RCS staff will contact each client prior to the event to provide additional information, address any questions and/or concerns, process/prepare for this new, unknown experience and plan for post-event engagement.

RCS will offer post-counseling services to retreat participants upon completion of events through the clients local Vet Center.

CONTRACTOR DELIVERABLES

1. Develop and present appropriate program/plans for 4-day events, 5-day events and 6-day events (this timeframe includes client travel to and from the client’s home to the retreat location) that will facilitate individual and/or group retreat activities. Include information about all program materials, ensuring availability of necessary office, supplies and equipment to execute the program.

2. RCS will have the option to select the appropriate program/plan (4-day, 5-day, and 6-day events) and then have the contractor conduct a minimum of six (6) and a maximum of twelve

(12) retreat events to accommodate a maximum of twenty (20) clients for a 4-6-day period; if funding is available, per each retreat event.

3. Each event includes one day for travel to the retreat location and one day for return travel from the retreat location to the clients’ home. The total time for the actual retreat event should be no less than two (2) and no more than four (4) eight-hour days.

4. At least one of these retreats will be focused on a cohort of women-only veterans. Successful status will be determined jointly by the COR, RCS staff, and participant feedback.

5. The Contractor may offer more than three locations to fit the requirement to allow for better selection opportunities, but this is not required.

6. Contractor will arrange for client travel from the client’s home to the retreat location and will arrange for return travel from the retreat location to the client’s home. This will promote a safe environment for the clients as they depart the plane and assurance that there will be someone there to meet them and carry them safely to their retreat location. All transportation should be ADA compliant.

7. The contractor will provide all housing for each event and three daily meals (noon meal could be a box lunch) during each eight-hour program day. Also, the contractor will provide a noon meal and/or evening meal on the first day for clients arriving at the retreat facility. The contractor will provide breakfast on the last day of the event prior to taking clients to the airport, which can be a continental style with hot and/or cold foods.

8. The contractor shall provide all training materials, equipment and staff required to provide each retreat.

9. Develop, conduct, and provide VA/RCS results of a Participant Evaluation Assessment; to include symptom reduction and customer satisfaction survey results for retreat clients both on a qualitative and quantitative measurement level based on the proposed program agenda.

Confidentiality and Nondisclosure: As a VA business associate, the contractor shall be bound by all the same federal privacy laws and policies as VA and RCS. For the purpose of implementing this contract, the contractor shall maintain no records containing client’s personally identifying information.

SUPPLEMENTAL INFORMATION

Novel Coronavirus COVID-19 Pandemic

The global public health crisis precipitated by the novel coronavirus COVID-19 pandemic outbreak in addition to the increase and influx of transmission rates and illness as a result of new strains and variants, presents significant challenges to the ongoing delivery of this retreat program.

The VA and RCS are mutually committed to implementing measures to protect client health and safety by reducing the transmission of any airborne viral pathogens conveyed through respiratory droplets.

The contractor will adhere to both CDC and VA Covid-19 Guidelines when conducting retreats. The contactor will provide protective measures for all retreats to include but not limited to’ maintaining physical distance guidelines for staff from participants, proper use of personal protective equipment (“PPE”), including masks, gloves, protective eyewear, and hand sanitizer, and adopting measures to clean and sanitize all retreat areas used by participants.

Modifications to Change of Scope & Retreat Location Changes

Due to the rapidly evolving circumstances surrounding the ongoing coronavirus pandemic, the Parties acknowledge and agree that modifications to change of scope and retreat locations may need to be made promptly and without delay, by mutual agreement through the VA Contracting Officer.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

20.00 EA __________________ __________________

4 Day Retreat in accordance with the Statement of Work not to exceed 20 participants

Includes Participant travel for 20 clients; Megabus accommodations for 3 nights; contractor fees; and participant incidentals (Provide not to exceed price per person)

Quantity Estimated (As Needed).

NOTE: If less than 20 clients the price will be adjusted accordingly.

Contract Period: 07/01/2024 - 06/30/2025

5 Day Retreat in accordance with the Statement of Work not to exceed 20 participants.

Includes Participant travel; Megabus accommodations for 4 nights;

contractor fees; and participant incidentals (Provide not to exceed price per person)

Quantity Estimated (As Needed)

6 Day Retreat in accordance with the Statement of Work not to exceed 20

Includes Participant travel; Megabus accommodations for 5 nights;

contractor fees; and participant incidentals (Provide not to exceed price per person)

Quantity Estimated (As Needed) exceed 20 participants

Includes Participant travel; Megabus accommodations for 3 nights;

contractor fees; and participant incidentals (Provide not to exceed price per person)

Quantity Estimated (As Needed).

Contract Period: 07/01/2025 - 06/30/2026 exceed 20 participants.

Includes Participant travel; Megabus accommodations for 4 nights;

contractor fees; and participant incidentals (Provide not to exceed price per person)

Quantity Estimated (As Needed) exceed 20

Includes Participant travel; Megabus accommodations for 5 nights;

contractor fees; and participant incidentals (Provide not to exceed price per person)

Quantity Estimated (As Needed) exceed 20 participants

Includes Participant travel; Megabus accommodations for 3 nights;

contractor fees; and participant incidentals (Provide not to exceed price per person)

Quantity Estimated (As Needed).

Contract Period: 07/01/2026 - 06/30/2027 exceed 20 participants.

Includes Participant travel; Megabus accommodations for 4 nights;

contractor fees; and participant incidentals (Provide not to exceed price per person)

Quantity Estimated (As Needed) exceed 20

Includes Participant travel; Megabus accommodations for 5 nights;

contractor fees; and participant incidentals (Provide not to exceed price per person)

Quantity Estimated (As Needed) exceed 20 participants

Includes Participant travel; Megabus accommodations for 3 nights;

contractor fees; and participant incidentals (Provide not to exceed price per person)

Quantity Estimated (As Needed).

Contract Period: 07/01/2027 - 06/30/2028 exceed 20 participants.

Includes Participant travel; Megabus accommodations for 4 nights;

contractor fees; and participant incidentals (Provide not to exceed price per person)

Quantity Estimated (As Needed) exceed 20

Includes Participant travel; Megabus accommodations for 5 nights;

contractor fees; and participant incidentals (Provide not to exceed price per person)

Quantity Estimated (As Needed) exceed 20 participants

Includes Participant travel; Megabus accommodations for 3 nights;

contractor fees; and participant incidentals (Provide not to exceed price per person)

Quantity Estimated (As Needed).

Contract Period: 07/01/2028 - 06/30/2029 exceed 20 participants.

Includes Participant travel; Megabus accommodations for 4 nights;

contractor fees; and participant incidentals (Provide not to exceed price per person)

Quantity Estimated (As Needed) exceed 20

Includes Participant travel; Megabus accommodations for 5 nights;

contractor fees; and participant incidentals (Provide not to exceed price per person)

Quantity Estimated (As Needed)

GRAND TOTAL __________________

B.4 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY DELIVERY DATE

0001-4003 SHIP TO: Department of Veterans Affairs RCS Pacific District 5 Multiple Locations Within District 5 See Section B.3, Statement of, ALL 30 JUNE 2029

MARK FOR: TBD

B.5 TERMS AND CONDITIONS

The Contractor agrees to the following terms of a Blanket Purchase Agreement (BPA) EXCLUSIVELY WITH the Department of Veterans Affairs:

B.6 ADMINISTRATIVE DATA

A Blanket Purchase Agreement (BPA) is hereby established between TBD and the Department of Veterans Affairs under the following terms and conditions incorporated in this BPA:

Primary Point of Contact: TBD

Alternate Point of Contact: TBD

SAM UEI:

Cognizant Office (Include complete address):

Department of Veterans Affairs

Network Contracting Office 20 (V4CONT)

1601 E. Fourth Plain Boulevard

Building 17, Suite B428

Vancouver WA 98661

B.7 PRICING DATA

1. The prices included on the BPA list (or applicable "discounted" rates submitted in a proposal response to an RFQ resulting in award) that are in effect on the effective date of an order shall govern that order's basic performance period. With regard to any option years, which are later exercised, the proposed option year rates as incorporated into the order award are in effect until such time, if applicable, that the contractor has been authorized a rate increase culminating from a negotiation with the Contracting Officer.

2. The BPA holder can voluntarily reduce offered prices at any time by giving 24-hour advance notice (by facsimile or electronic-mail) to the Department of Veterans Affairs/Contracting Officer. This BPA also allows for additional discounts if a "large order" is placed at one time. An advanced notice is not required for discounts offered for only an individual order. Whether an order is large enough to warrant such a discount is subject to the discretion of the BPA holder.

3. The BPA holder may also increase BPA prices at any time. Any BPA price increase shall not take effect until the Department of Veterans Affairs Contracting Officer receives written notification (U.S.

mail, facsimile, or electronic-mail). Any order already issued shall not be affected by any change to BPA pricing. The prices offered under this BPA will undergo annual review by the Department of Veterans Affairs Contracting Officer.

B.8 OPTION TO EXTEND THE TERM OF THE BPA

a. The Government may extend the term of this BPA by written notice to the Contractor at any time prior to the expiration of the BPA, provided that the Government shall give the Contractor a preliminary written notice of its intent to extend at least 10 days before the BPA expires. The preliminary notice does not commit the Government to an extension.

b. If the Government exercises this option, the extended BPA shall be considered to include this option provision.

B.9 GENERAL SERVICES ORDERS

a. The BPA holder shall furnish all the necessary qualified personnel, materials, facilities, and management resources to furnish the services set forth in the Statement of Objectives (SOO) or the Performance Work Statement (PWS) within the terms specified and at the price(s) stated.

b. It is understood and agreed that the BPA holder shall provide Fixed-Price proposals when requested by the Contracting Officer (CO). The contractor's proposal shall be priced using labor rates and labor categories here in provided. The CO will issue Fixed Priced Orders upon completion of negotiations of contractor proposals.

B.10 NONPERSONAL SERVICES

a. In performance of this contract, the BPA holder will provide services as required by program offices to support management of their overall mission. This will be based upon the order's performance work statement for the specific effort. Orders will be formally issued to the BPA holder as opposed to individual BPA holder employees.

b. The services required under the Agreement constitute professional and management services within the definition provided by FAR 37.201. Under this Agreement the Government will obtain professional services, which are essential to the Department of Veterans Affairs mission but not otherwise available within Department of Veterans Affairs.

c. The Government will neither supervise BPA holder employees nor control the method by which the BPA holder performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual BPA holder employees. It shall be the responsibility of the BPA holder to manage their employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the BPA holder feels that any actions constitute, or are perceived to constitute personal services, it shall be the BPA holder's further responsibility to notify the Contracting Officer immediately.

d. These services shall not be used to perform work of a policy/ decision making or management nature. All decisions relative to programs supported by BPA holders will be the sole responsibility of the Government. Support services will not be ordered to circumvent personnel ceilings, pay limitations, or competitive employment procedures.

B.11 AUTHORIZED LIMITS

The Government estimates, but does not guarantee, that individual BPA Orders placed against this Agreement may reach $500,000.00/per Order. This Order Limit may be increased by mutual agreement of the parties as necessary, in whole or part. The authorized Ceiling Limit of the Agreement is set at $2,500,000.00 over the period covered by the Agreement; this ceiling is also not a guarantee. The Ceiling Limit may also be raised in association with Order Limit increases or other conditions which, by mutual agreement of the parties, maybe considered necessary. Authorization for individual orders above the stated order and/or Ceiling Limits must be coordinated through the Contracting Officer before larger valued orders can be issued and prior to commencement of work. All unauthorized work, regardless of amount, will be processed through the ratification process.

B.12 OBLIGATION OF FUNDS

This BPA does not obligate any funds. The Government is obligated only to the extent of authorized orders actually issued under the BPA by the Contracting Officer.

B.13 PERIOD OF PERFORMANCE

This BPA expires on 06-30-2029 or such later ending date as determined by the exercise of any option.

B.14 AUTHORIZED INDIVIDUALS

Individuals Authorized to Place Orders:

DVA authorizes the following entities to place orders:

a. VISN 20 Contracting Officers

B.15 ORDER FORMAT

Orders will be placed against this BPA via e-mail, Electronic Data Interchange (EDI), FAX, or in hardcopy format. Each individual BPA Order will describe the tasks, services and deliverables required.

B.16 AUTHORIZED REPRESENTATIVES

The primary Contracting Officer (CO) for this Agreement is:

Jennifer Robles

Department of Veterans Affairs Network Contracting Office 20 (V4CONT) 1601 E. Fourth Plain Boulevard Building 17, Suite B428 Vancouver, WA 98661 jennifer.robles1@va.gov

The Primary Contracting Officer's Representative (COR) for projects under this Agreement is:

TBD

The Secondary Contracting Officer's Representative (COR) for projects under this Agreement is:

TBD

The Primary and/or Secondary COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR and the Contractor's Representative shall work together to ensure that all contractual requirements are being met. The COR will interpret specifications or technical portions of the work. The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government. Only a warranted Contracting Officer is authorized to obligate funds on this or any other contract action.

mailto:jennifer.robles1@va.gov

The contractor shall immediately notify the Contracting Officer in writing if the COR has taken an action (or fails to take action) or issues directions (written or oral) that the contractor considers to exceed the above limitations.

The contractor shall provide the Contracting Officer information copies of all correspondence to the

COR.

B.17 FEDERAL HOLIDAYS

Unless specifically authorized in writing by the Contracting Officer, no services will be provided and no charges will be incurred and/or billed to any order on this contract on any of the Federal Holidays listed below.

New Year’s Day Labor Day Birthday of Martin Luther King, Jr. Columbus Day Washington’s Birthday Veterans' Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

B.18 PROHIBIT ACTIVITIES

The BPA holder shall not perform tasks under any resultant order which involve the following:

(a) preparation of any statement of requirements, objectives, or needs to be procured by the Government for RCS Division 5 Megabus Retreat services, whether to be acquired by future orders under the BPA program, or by any other contract action at Department of Veterans Affairs;

(b) evaluation of the qualifications of a potential source or any proposal for a contract or order by the Government for RCS Division 5 Megabus Retreat services or any other supplies or services;

(c) formulation of "best value" criteria, acquisition plans, solicitations or strategies for the purchase of RCS Division 5 Megabus Retreat-like services;

(d) preparation of documentation for future orders for RCS Division 5 Megabus Retreat services.

B.19 BPA EMPLOYEE IDENTIFICATION

All support BPA holder personnel will be required to wear company identification badges in order to distinguish themselves from Government (organic) employees. When conversing with Government personnel during business meetings and over the telephone, support BPA holder personnel shall identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely between Government employees. Where practicable, support BPA holders occupying collocated space with their Government program customer should identify their workspace area with their name and company affiliation.

B.20 MANAGEMENT CONTROL

The BPA holder shall provide to the Contracting Officer (CO) a list of all teaming partners or subcontractors within 20 calendar days after order award. As subcontractors and/or teaming partners are added, and/or deleted, an updated listing will be provided to the CO within 10 calendar days of such change. All BPA holder personnel shall display identification badges at all times while charging hours to the order or at a government or government contractor location. Authorized Government personnel shall accompany all visits to Department of Veterans Affairs Program Offices, unless other specific arrangements have been made.

B.21 INVOICES

a. Inspection and acceptance shall be accomplished as follows: The Government, for all services furnished under any resulting order, hereby designates the COR in the program office as the point of final inspection and acceptance. The BPA holder will submit each invoice, including all back-up data, to the Contracting Officer (CO) for review and signature. When the CO receives an accurate and complete invoice, he/she will return a signed copy to the BPA holder within five (5) working days. If the invoice is incomplete or inaccurate, the CO will return the unsigned invoice to the BPA holder for correction. The Contracting Officer will then forward the signed invoice to the Chief Financial Officer (CFO) for payment.

Final payment for each order will be accomplished by final invoice accompanied by a receiving report.

b. An itemized invoice shall be submitted to the CO at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. Copies of delivery tickets shall support these invoices. "Approved-for-payment" invoices will be submitted to the payment address specified on each individual order issued under this BPA.

B.22 PRECEDENCE

The Terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the Contractor's invoice, the provisions of this BPA will take precedence.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference.

The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by

EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with…