P03 Single Source Justification MPT to SAT - Leica_Redacted.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 1 of 2

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C260-23-AP-4387

1. Contracting Activity: Department of Veterans Affairs, Regional Procurement Office West, Network

Contracting Office 20 on behalf of Portland VA Medical Center. Funding: 648-24-1-105-0013

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

Leica Peloris III and IPC Printer product maintenance: Base Plus 4 Years

- Perform annual preventive maintenance for all Stryker Transport Chairs

- Repair, Parts, Labor, and Travel included

- Factory trained service engineers

- At least 2 local area field service engineers

- Emergency Repair service 8:00 am 5:00 pm Monday through Friday

- Technical Support 24x7

- Local Parts warehouse with ability to ship Fedex overnight for in-stock parts

For two (2) Peloris III and one (1) IPC Printer

ITEM Quantity Covered

UOM Total

Leica Silver Service Base Year

3 Units Year

Leica Silver Service Option year One (1)

3 Units Year

Leica Silver Service Option Year Two (2)

4 Units Year

Leica Silver Service Option Year Three (3)

4 Units Year

Leica Silver Service Option Year Four (4)

4 Units Year

TOTAL

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

In accordance with FAR 13.106-1(b) this will be single sourced to the large business manufacturer, Leica Microsystems Inc. The Portland VAMC currently has 2 Peloris III tissue processors and 1 IPC Printer. These units are essential to patient care as they are used for processes such a tissue biopsy.

Service of these items is proprietary to Leica and they do not authorize third party service. Only the manufacturer trained service engineers are authorized to perform th maintenance and repair of these units. Leica is therefore, the only vendor that can provide the Portland VAMC with the

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 2 of 2 necessary preventative maintenance, emergency repair, technical support, and OEM replacement parts.

4. Description of market research conducted and results or statement why it was not conducted:

Government wide data bases of contracts were searched. No existing government contract cover the maintenance service for Leica product. Vetcert was checked, but no SDVOSB or VOSB may perform this service as it is proprietary to Leica and Leica has confirmed that they have no authorized providers. FPDS was searched to establish price reasonableness and revealed contract 36C26020P0011 and 36C25820P0098. Both support price reasonableness. Contract 36C26020P0011 was awarded as a Base plus 3 years, not competed, to Leica for the Portland VAMC and was for one (1) Peloris III Processors, the same unit to be covered in this requirement, unit 45110099. The contract was priced at for the Base year, and , and for the subsequent 3 option years (an increase of ). The Base year for the current requirement is priced at which is less than the previous year under contract 36C26020P0011, and, the subsequent option years for the current requirement are quoted at an increase of for each of the 3 covered units. Therefore, the current quote is fair and reasonable.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Michael Allred Contracting Officer