36C26023Q0530 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 10

36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

To all Offerors/Bidders

36C26023Q0530

X

X X

17 July 2023 10AM Pacific

X 1

The purpose of this solicitation is to amend the Statement of Work, amend 52.252-1, answer questions, and extend the solicitation.

All other terms and conditions remain in effect.

1. Revisions to Solicitation Section B.3, Statement of Work (SOW) –

The Statement of Work is removed and replaced in its entirety with the following:

STATEMENT OF WORK

VA Puget Sound Health Care System

Magnolia and Seattle Division

Scope of Work:

Emergency Lighting Monthly and Annual Inspection

EMERGENCY LIGHTING – SEATTLE and MAGNOLIA Facility only

Perform Monthly and Annual Inspection and Testing of battery/hardwire emergency lighting units, exit sign units and task illumination lighting units located at the VA Puget Sound Health Care System at Magnolia and Seattle Division in accordance with National Fire Protection Association:

NFPA 99 Health Care Facilities, 2021 Edition;

NFPA101, Life Safety Code, 2021 Edition;

NFPA 110, Standard for Emergency Standby Power Systems, 2022 Edition;

The Joint Commission (Hospital, Ambulatory Care, Behavior Health Care and Nursing Care, chapters), current edition.

The authorized vendor shall provide all personnel, supervision, professional expertise, travel, vehicles, tools, materials, services, equipment and quality control to ensure the inspection, testing, and maintenance are performed in a manner that will meet or exceed the requirements to ensure all emergency lights are maintained and in working order.

**Vendor is to make contact with Robert Jay, Safety Specialist, (206) 277-4816to schedule services at both Magnolia and Seattle Division.

SCOPE OF SERVICE: MONTHLY AND ANNUAL EMERGENCY LIGHTING

SIN 541-099 - Emergency Lighting Inspecting and Testing Services - Services include but are not limited to the performance inspection and testing of emergency lighting in accordance with NFPA 101 and NFPA 110.

CONTRACTOR GENERAL REQUIREMENTS Safety Procedures - The contractor shall comply with all appropriate safety code requirements.

Hazardous Conditions - If the inspector encounters equipment that is in a condition that may endanger life or property, the inspector shall immediately notify the Ordering Official and Authority Having Jurisdiction, of the condition requiring immediate action. Within 24 hours the inspector shall provide a written report to the Ordering Official and Authority Having Jurisdiction of the hazardous condition and recommended corrective action.

Recommended Equipment - The inspection contractor shall provide all tools and supplies necessary to properly perform inspections and tests in accordance with NFPA 101 and NFPA 110.

CONTRACTOR SPECIAL REQUIREMENTS

The contractor agrees to utilize responsible, capable, and competent, employees (as outlined in Certifications and Qualifications of Inspectors) in the performance of any task associated with this solicitation. The contractor may be asked to remove persons who pose a threat to health, safety, or security of an installation.

EMERGENCY LIGHTING INSPECTORS

Inspection - Emergency Lighting inspection services shall be performed in accordance with the 2021 Edition of NFPA 101 and 2022 Edition NFPA 110.

Report – Emergency Lighting inspection reports shall be submitted to the requesting agency on the "suggested form", as found in NFPA 110, or other approved agency specific forms as provided by the Ordering Official and Authority Having Jurisdiction.

Hours of Operation - The contractor shall coordinate with the Safety Office to decide when testing, maintenance and repair can be performed. Testing and Inspection can be performed during normal business hours when it does not interfere with building operations. When testing and inspecting will interfere with operations; it shall be performed after normal business hours.

And;

a. When making routine and/or periodic inspections and tests, to determine that the equipment conforms to the applicable Code edition (edition under which it was installed), and that the alterations conform to Code requirements. Determine that periodic tests performed by the owner or his agent are conducted in accordance with Code requirements and results of these tests demonstrate Code compliance.

b. Report the results of inspections and tests in accordance with applicable local regulations, or as directed by the Ordering Official and Authority Having Jurisdiction.

c. Line Item Services. When the Contractor's proposal has prices listed for individual Line Items, the Government may order those services using the Line Item description. All services shall be performed in accordance with applicable codes.

d. Non-Standard Services. Non-standard services are those not listed as Line Items in the Contractor's proposal will be set forth in individual work orders. Non-standard requirements will be set forth in individual work orders. Such services shall be negotiation with the Contractor, and services shall be performed only after the scope of the work, the qualifications of the Contractor's organization to accomplish the services and the cost of the services have been agreed upon.

e. Cancellation of Work Orders. Either party may cancel individual work orders with a 30-day written notice to the other party at no cost to either party.

CERTIFICATIONS AND QUALIFICATIONS

1. Number of Employees. The Contractor shall have available at all times a sufficient number of capable and qualified employees to enable the contractor to properly, adequately, and safely perform all work required under the terms of this contract.

2. Licenses & Permits. Contractor and subcontractor personnel engaged in the activities specified by this contract shall be also required to possess certificates of training, licenses, and permits as required by the state, county, parish, city, and other local jurisdictions when the systems is installed in a facility covered by such state, county, parish, city, and other local jurisdictions.

3. Documentation. The Contractor shall provide to the Ordering Official and Authority Having Jurisdiction documentation of the certificates of training, licenses, and permits for all new employees not later than seven (7) days prior to that person beginning work under the terms of this contract. The Contractor shall insure that all certificates of training, licenses, permits, and bonds are current and valid. All offers must include documentation and proof of the above certifications

INITIAL INSPECTION AND TEST:

1. Initial Inspection and Test. The Contractor shall perform a full initial inspection and test of each device in accordance with NFPA 101, and NFPA 110.

a. Testing Frequencies NFPA 101 and NFPA 110 shall be used.

b. Testing Methods from: NFPA 101 and NFPA 110 shall be used.

2. Inspection and Testing Records: Within 7 days after completing the inspection and testing, the Contractor will furnish a written record to the Ordering Official and Authority Having Jurisdiction that includes the following:

a. Contractor's Inspection and Testing Form that includes all the information required by the NFPA 101 and of NFPA 110.

b. Note: Maintenance Inspection and Testing Records and, Inspection and Testing Form from the NFPA 110 or provided by the ordering official shall be used.

c. The record shall include any problems noted with the system, including inoperable or cannot be tested, or serviced in accordance with the manufacturer's recommendations.

d. The record shall be provided electronically (by email) if required by the Ordering Official, Authority Having Jurisdiction.

3. Government Assistance. The Contractor shall contact the Safety office for assistance in coordinating the initial inspection and test.

4. Notification. Before proceeding with any testing, the Contractor shall coordinate with the Safety Office to ensure that all building occupants are notified. At the conclusion of testing, the Contractor shall notify those previously notified that the testing has been concluded.

5. Safety Hazards. The Contractor shall immediately notify the cognizant Ordering Official and Authority Having Jurisdiction and Safety office of any recognized safety hazard that might severely affect building occupants.

MONTHLY EMERGENCY LIGHTING INSPECTION

SCOPE OF SERVICE: Contractor shall make monthly inspections of all battery powered emergency lighting units. Each monthly inspection shall be completed no later than the 21st day of each month. Each inspection shall include a visual inspection, operational check, and results documented via barcode scanning or form provided by Ordering Official. Inspections shall be performed between the hours of 8:00 a.m. and 4:00 p.m., Monday through Friday, excluding holidays.

1. Approximately 750 units to be inspected. Contracting vendor shall note that the lighting units are located throughout various buildings of the VA Puget Sound Health Care System (PSHCS) Seattle Divisions (which includes Magnolia and Parking Garage).

Vendor will receive a copy of the list and/or map/floor plan of locations of all equipment in order to facilitate the proper equipment inspection.

2. Type of units to be inspected:

a. One and two lamp wall and ceiling mounted battery powered units

b. Ceiling florescent tube lighting fixtures with battery back-up

c. Battery back-up EXIT signs

d. Combination lamp and exit sign

3. Service to be performed. For each emergency battery powered lighting unit/fixture, the vendor shall at least check the following:

a. Located in designated place.

b. No obstruction to visibility

c. Examination for obvious physical damage, corrosion, leakage, presence of repairs, broken hanger attachments.

Standard operational testing of battery powered emergency illuminated lighting systems shall be permitted to be conducted as follows:

• (1) Functional testing shall be conducted monthly, with a minimum of 3 weeks and a maximum of 5 weeks between tests, for not less than 30 seconds.

• (2) Functional testing shall be conducted annually for a minimum of 1 1/2 hours if the emergency lighting system is battery powered.

• (3) The emergency lighting equipment shall be fully operational for the duration of the tests.

• (4) Written records of visual inspections and tests shall be kept by the owner for inspection by the authority having jurisdiction.

Self-testing/self-diagnostic Devices - Testing of required emergency lighting systems shall be permitted to be conducted as follows:

• (1) Self-testing/self-diagnostic battery-operated emergency lighting equipment shall be provided.

• (2) Not less than once every 30 days, self-testing/self-diagnostic battery-operated emergency lighting equipment shall automatically perform a test with a duration of a minimum of 30 seconds and a diagnostic routine.

• (3) Self-testing/self-diagnostic battery-operated emergency lighting equipment shall indicate failures by a status indicator.

• (4) A visual inspection shall be performed at intervals not exceeding 30 days.

• (5) Functional testing shall be conducted annually for a minimum of 1 1/2 hours.

• (6) Self-testing/self-diagnostic battery-operated emergency lighting equipment shall be fully operational for the duration of the 1 1/2-hour test.

• (7) Written records of visual inspections and tests shall be kept by the owner for inspection by the authority having jurisdiction.

The Joint Commission recognizes that it will not be possible to meet the exact time frames cited in this requirement, therefore. “Annually/every 12 months/once a year/ every year = 1 year from the date of the last event, plus or minus 30 days.”

4. For units that do not meet all requirements, and require repairs or are condemned, vendor shall do the following:

a. Submit a complete list to the Safety Office on completion of this inspection, indicating the following:

1) Location of lighting unit requiring repairs

2) Type of repair that is needed, (i.e.: battery and type, bulb/lamp and type).

Vendor shall not perform any repair work under this contract without prior approval from the Safety Office.

5. The Safety Office will provide the contractor with a bar code reader for purposes of scanning and recording information of emergency lighting units inspected. At the conclusion of the inspection cycle, the code reader will be returned to the Safety Office for computerized download and document creation.

6. This service shall be completed by the end of the current fiscal year. It is recommended that the vendor make an on-site visit to check conditions, and lay out of Medical Centers and Magnolia grounds and facilities, prior to scheduling of work. Work must be performed in all buildings, and provisions will have to be made in vendor's time schedule to allow for areas that need security assistance to enter.

7. Medical Center will make accommodations, to the extent possible, to provide vendor with general area keys to facilitate progress of work, but some areas may have to be opened by Safety Staff or VA Police. This should be considered in vendor's time plans.

Privacy Officer Language for Statement of Work (SOW)

1. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data- General, FAR 52.227-14(d) (1).

2. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor’s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA’s information is returned to the VA or destroyed in accordance with VA’s sanitization requirements. VA reserves the right to conduct on-site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements.

3. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook

6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.

4. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract.

5. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.

Records Management Language for Contracts Required

The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract.

The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

2. Revisions to Solicitation Section E, Solicitation Provision –

Sections E.1 and E.2 are removed and replaced in their entirety with the following:

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (MAR 2023)

E.2 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. Quote Preparation Instructions:

a. Specific Instructions: Submit signed and dated quotes to Contract Specialist Darien Justice via email to darien.justice@va.gov. All Quotes shall be legible and prepared in the following general format to be properly evaluated. Quotes shall be complete, self-sufficient, and respond directly to the requirements of this solicitation.

b. Format:

** ALL VENDORS ARE REQUIRED TO SUBMIT PARTS 1 THROUGH 3 BELOW TO

BE CONSIDERED RESPONSIVE ON THIS SOLICITATION. **

Part I: Executed Quote (Signed SF1449) Part II: Price Proposal Part III: Special Standards of Responsibility

i. Part I - Executed Quote: Complete SF1449 which includes filling out 17a, 30a-c, as well as B.1 information (Amendment Acknowledgement) and C.6

VAAR 852.219-75.

ii. Part II - Price: Insert proposed unit and extended prices in Contract Line Item Numbers (CLIN) 0001 through 4002. All prices shall be represented in two decimal positions only. Example: $0.27, not $0.27458. Ensure calculations are correct.

iii. Part III – Special Standards of Responsibility: Vendors shall submit the following:

1. A synopsis demonstrating an understanding of the requirement of the SOW and its implementation. Demonstrate how the vendor has the necessary organization, experience, accounting and operational controls, and technical skills, and/or the ability to obtain them to comply with SOW.

Quotes that state simply that they will meet the SOW, without further detailed explanation, will not be considered responsive.

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

VENDOR QUESTIONS & AGENCY RESPONSES

Is the NICET cert requirement acceptable if the application is pending?

Answer: The NICET certification requirement has been removed from the solicitation.

Please review the amendment.

In lieu of the requirement for a NICET certificate, would a fully licensed Washington State contractor licensing be a suitable substitution for this type of work?

Answer: The NICET certification requirement has been removed from the solicitation.

Please review the amendment.