MOD P00001 RFQ 36C260Q0386 QUESTIONS ANSWERS.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

03/29/2023

360C260

NCO 20 Network Contracting O

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

To all Offerors/Bidders

36C26023Q0386

03-29-2023

X x x

X

PURPOSE OF THIS MODIFICATION IS TO POST THE QUESTIONS & ANSWERS

1. RESPONSE DATE WAS 03/31/2023 NOW EXTENDED TO 04/04/2023 BY 12:00 NOON EASTERN STANDARD TIME

2. SEE CONTINUATION PAGES FOR QUESTIONS AND ANSWERS

ANGELA WILLIAMS

CONTRACTING OFFICER

VA-VHA-2020-B5BBA9FC

QUESTIONS

1. What is the deadline for Scheduled As Needed trips as specified in the solicitation which requires such trips to be provided only when scheduled by the COR(s) or COR designee?

2. Can you explain the difference between As Needed and On Demand?

3. Could you describe what a Stat order is?

4. Can you provide a description of an As Needed order?

5. Could you describe what an On Demand order is?

6. Will the contractor receive Pricing Schedule Sheets for each option year, or how should the contractor price each option year if they have different pricing?

7. Is there any competition for the time it takes to loading and unloading supplies?

8. Can a separate line item be added to the solicitation for pickups in the morning and late afternoon runs? Late afternoon runs take twice as long due to traffic congestion?

9. How will the contractor be compensated for extra costs due to unforeseen situations like highway closures in the winter months if alternative routes must be taken that add more mileage and labor hours?

10. Is it recommended or required for the vehicles to have at least 200 sqft of cargo space?

11. Is there an additional fee for On Demand services after hours or on weekends?

12. How long must the driver wait for a pickup if its not ready before leaving?

13. Does the solicitation include compensation for waiting time?

14. What is the maximum weight per one item for the contractor to expect?

15. How should pickups with items exceeding the weight limit be handled?

16. How should pick-up requests not on the pricing schedule be handled and billed for?

17. Will the contractor be asked to transport anything outside the normal business hours?

18. Can after-hours and weekend services be priced separately with an extra cost as required?

19. Will the VA provide the contractor with a list of authorized personnel who can request Stat, On Demand, and As Needed services?

20. How should the contractor bill for waiting time beyond the Waiting Grace Period, which is defined as fifteen (15) minutes prior to when waiting charges commence?

21. How should the contractor charge for multiple drop-offs on different floors and areas of the medical center?

22. Is there a designated parking area for the contractor when picking up or dropping off supplies?

23. What is the maximum weight per item for an On Demand supplies pickup?

24. What is the maximum number of items for an On Demand supplies pickup?

25. How can the contractor bill for the time it takes to load and unload supplies at each location, given the weight and number of items is different every time?

26. What is the required response time for pickup and drop-off for As Needed requests?

27. What is the required response time for pickup and drop-off for On Demand requests?

28. What is the required response time for pickup and drop-off for

STAT requests?

ANSWERS

1. It should be as soon as feasibly possible, usually in the call-in order when needed

2. They are the same

3. High priority, as soon as can be picked up and delivered, normally delivered within 90 minutes.

4. Outside of scheduled deliveries, same as on demand

5. Outside of scheduled deliveries, same as needed

6. As with any contract, the vendor is responsible for providing pricing for each option year in their solicitation

7. No, the vendor will need to be able to determine their routes to be able to complete all routes, with multiple pick-ups and deliveries, during operational hours.

8. That is for the vendor to determine. Current vendor established a CLIN may have 1-3 charges daily based on the number of routes they have.

9. I’m not answering that

10. Not required

11. The vendor needs to price the CLIN accordingly

12. The vendor will need to provide an appropriate wait time in their solicitation response, 15 minutes would be considered the norm

13. No

14. 50lbs

15. May be refused, report to COR to discuss alternate means

16. Discuss with COR/CO

17. Yes, Reason for OnDemand/As Needed

18. Yes, why there are On Demand/As Needed CLINS

19. We can provide primaries, but as there may be needs at all hours, alternates may just be designated as representatives via a password that may need to be set up. Will need to be discussed.

20. At this time, beyond the 15 minutes, the facility has been notified the drivers will leave. There is no additional charges authorized if the driver takes it upon themselves to remain. May need further discussion

21. At this time there are only two authorized drop offs for the Portland Medical Center, the B1 Courier Room and the Lab. It is assumed that is covered in the run fees and should be priced accordingly as the vendor is bidding on multiple CLINS but transporting on the same run.

22. There is parking at warehouse loading area but as with all vendors may need to be worked out at the time of pick-up and delivery. CBOC parking area is limited, and some do have loading/unloading zones, others do not due to their locations/zoning.

23. 50 lbs.

24. This has not been set but the facility tries to limit to less than 7. It can be discussed upon each requirement.

25. Not discussing

26. As Needed should be completed as soon as the vendor can get it done within a reasonable time, I’m really not sure what should be considered, I would say within 4 hours? For non-stat

27. Same as 26

28. 90 minutes dropped off from time the call is placed

QUESTIONS

1. What is the set start date of the contract if awarded?

2. Can loads be combined?

3. What was the last yearly contract value?

4. Can loads be transferred between drivers?

ANSWERS

1. You will have to answer. Trying for May 1st, but of course based on review, etc.

2. Yes, as long as clean, lab and soiled are separated appropriately for no leakage or cross contamination. Any vehicles transporting soiled laundry or RME must be cleaned before transporting other products.

3. Can not give you yearly amount I can provide the total contract value only

4. Yes, It is assumed there is record keeping by the vendor for chain of custody.