36C26022Q0900.docx

Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

SET-ASIDE

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

POINT OF CONTACT*

Contracting Specialist Dane Gift Dane.Gift@va.gov 360-816-2762

PLACE OF PERFORMANCE

Puget Sound VA Health Care System (VAHCS)

1660 S. Columbian Way

Seattle WA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Combined Synopsis/Solicitation Notice

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

2. This is a Request for Quote (RFQ) and the solicitation number is 36C26022Q0900. The Government anticipates awarding a firm-fixed price purchase order contract resulting from this solicitation.

3. This is a solicitation for Puget Sound VAHCS Arjo Patient Mobility Lift Annual PM Service. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-07 effective August 10, 2022.

4. This solicitation is SDVOSB Set-Aside. The associated North American Industrial Classification System (NAICS) code for this procurement is 811219, with a small business size standard of $22 Million and the PSC is J065.

All interested companies shall provide quotations, including pricing, as a part of this solicitation. All information of this nature submitted to the government shall be made in accordance with the Statement of Work below. Responsive quotes shall include a price quote, past relevant performance, and item/task technical specifications outlining how they intend to meet the standards provided in the Statement of Work found in Section (5).

5. Statement of Work:

STATEMENT OF WORK (SOW)

1. Scope Contractor shall provide all necessary travel, labor, materials, tools, and documentation required to provide load test, system check, and two-page VA PM checklist completion for 362 ceiling mounted patient lifts. Lift batteries not changed within the past 18 months (as indicated on individual lifts) shall have new batteries provided. Labor for PM includes change of batteries, strap/belt if necessary, red emergency pull cord, and minor parts during performance of scheduled annual maintenance at the Seattle, American Lake, Mt Vernon, Port Angeles, and Silverdale locations. PM services shall be provided between 8:00 am to 5:00 pm, Monday through Friday, excluding federal holidays.

2. Specific Tasks The contractor shall provide all travel, labor, materials, tools, and documentation for the annual on-site preventative maintenance inspections to ensure that the VAPSHCS ceiling mounted patient lifts (Appendix A) are fully in compliance with the Corrective and Preventive Maintenance Checklist for Ceiling Mounted Patient Lifts (Appendix B). This includes replacing batteries that are at least 18 months in service (as indicated by a dated battery service date sticker), and replacing emergency pull cords and lifting straps that fail to meet the manufacturer’s criteria for PM compliance.

2.1 Task One: The contractor shall provide Annual Preventative Maintenance on the Seattle Division, American Lake, Mount Vernon, Port Angeles, and Silverdale ceiling mounted patient lifts.

2.1.1 Deliverable One: Annual Preventative Maintenance PM Services shall be in accordance with the Corrective and Preventive Maintenance Checklist for Ceiling Mounted Patient Lifts (Appendix B).

1. The contractor shall clean the system,

2. The contractor shall perform a system validation to include load test.

3. The contractor shall use replacement battery 12V 5AH SLA 187 FASTON batteries. Batteries that have been in service 18 months or longer, as indicated by a dated replacement label or annotated on the battery shall be replaced as above.

4. The contractor shall replace lifting straps and emergency pull cords that fail to meet the manufacturer’s criteria for PM compliance

5. The contractor shall furnish a completed Corrective and Preventive Maintenance Checklist for Ceiling Mounted Patient Lifts (Appendix B) indicating the result of the scheduled inspection

3. Performance Monitoring

3.1. The contractor shall provide the station managing POC a completed Corrective and Preventive Maintenance Checklist for Ceiling Mounted Patient Lifts for all work performed at the end of each day services have been performed.

3.2. The Corrective and Preventive Maintenance Checklist for Ceiling Mounted Patient Lifts shall identify any problems that arose, along with a statement explaining how the problem was resolved, in the appropriate comments block. This report shall also identify any problems that have arisen but have not been completely resolved, with an explanation.

3.3. Battery check list shall be completed for each battery change.

3.4. The tasks are well defined and can, therefore, be easily monitored by the station managing POC, who shall represent the Government for this process. Contractor performance will be monitored and certified by the station managing POC. The station managing POC will assure contractor quality by routine inspections, product sampling, and monitoring of work while work is being performed.

4. Security Requirements The contractor employees shall not have access to VA sensitive or computer information and will not require routine access to VA Facilities. The contractor employees shall intermittent access only and will be escorted by VA employees while at VA Facilities. No background investigation is required.

5. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

Government furnished property will not be provided to the contractor.

6. Other Pertinent Information or Special Considerations.

6.1. Identification of Non-Disclosure Requirements.

It is agreed that:

6.2. CONTRACTOR EXPERIENCE REQUIREMENTS

6.2.1. Each respondent shall have an established business, with an office and full time staff. The staff includes a "fully qualified" Field Service Engineer (FSE) and a "fully qualified" FSE who will serve as the backup.

"Fully Qualified" is based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized manufacturer training programs within the last two years, for the equipment identified in the equipment schedule, and annual refresher course. For field experience, the FSE(s) has a minimum of two years of experience, with respect to scheduled and unscheduled preventive and remedial maintenance, on equipment listed.

The FSEs shall be authorized by the contractor to perform the maintenance services. All work shall be performed by "Fully Qualified" competent FSEs. The contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved FSEs for each make and model the contractor services at the PSHCS. The CO may authenticate the training requirements, request training certificates or credentials from the contractor at any time for any personnel who are servicing or installing any PSHCS equipment. The CO and/or the station managing POC specifically reserve the right to reject any of the contractor's personnel and refuse them permission to work on the PSHCS equipment.

Subcontractor will not be used under this contract unless authorized and approved by the COR.

6.3 CHANGES TO STATEMENT OF WORK

6.3.1 Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

7. Risk Control The equipment covered under this service contract is required to be fully operational according to manufacturer specifications, and any discrepancies need to be brought to the attention of the facility so appropriate repairs can be implemented. The equipment ensures the safety of patients and staff.

8. Place of Performance.

Work will primarily be performed at the Department of Veterans Affairs Puget Sound Health Care System

Seattle Division 6631660 S. Columbian Way Seattle, WA 98108-1597

CBOC Mount Vernon 307 S 13th St, Suite 200 Mount Vernon, WA 98274

American Lake Division 663A4 9600 Veterans Dr. Lakewood WA 98493

CBOC Port Angeles 1114 Georgiana St Port Angeles, WA 98362

CBOC Silverdale 9177 Ridgetop Boulevard NW Silverdale, WA 98383-8519

9. Period of Performance.

The contractor shall complete the work required under this SOW in once given the award for and then for (1) one year unless otherwise directed by the Contracting Officer (CO). If the contractor proposes an earlier completion date, and the Government accepts the contractor’s proposal, the contractor’s proposed completion date shall prevail. Work at the Government site shall not take place on Federal holidays or weekends unless directed by the CO.

10. Delivery Schedule

Corrective and Preventive Maintenance Checklist for Ceiling Mounted Patient Lifts

APPENDIX A

APPENDIX B

6. Pricing Schedule

Base

shall provide all travel, labor, materials, tools, and documentation for annual on-site preventative maintenance inspections to ensure that the VAPSHCS ceiling mounted patient lifts are fully in compliance with the Corrective and Preventive Maintenance Checklist for Ceiling Mounted Patient Lifts. This includes replacing batteries that are at least 18 months in service (as indicated by a dated battery service date sticker), and replacing emergency pull cords and lifting straps that fail to meet the manufacturer’s criteria for PM compliance.

Grand Total

The full text of FAR and VAAR provisions or clauses may be accessed electronically at: http://acquisition.gov/comp/far/index.html http://www.va.gov/oal/library/vaar/index.asp The following solicitation provisions apply to this acquisition:

7. FAR 52.212-1, “Instructions to Offerors–Commercial Items”, applies to this acquisition and the following clauses and instructions are added as addenda:

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

(a) Gray market items are Original Equipment Manufacturers (OEM – Arjo, Inc.) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(e) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(f) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(g) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(End of Addendum to 52.212-1)

8. FAR 52.212-2, “Evaluation-Commercial Items”, applies to this acquisition. The government intends to make a best value determination based on, but not limited to, the following evaluation factors when evaluating offers:

(a) Technical Compliance:

Quoted commodities and services/supplies shall be in accordance with the Statement of Work above.

(b) Price:

Price - The offeror shall complete the “Pricing Schedule” provided in Section (6) above.

(c) Past Performance:

Past Performance – The offeror shall attach contract numbers of previous similar past performance along with a very brief description of services.

(d) Proof of Meeting the Special Tasks per the SOW:

The offeror shall provide either a statement or a brief synopsis of the process outlining how they intend to meet the standards provided in the Statement of Work found in Section (5) in order to be considered for award.

9. Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

10. FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (OCT 2018)

· ADDENDUM to FAR 52.212-4 – The following clauses are included as a part of the addendum:

· 852.212-70, “Provisions and Clauses Applicable to VA Acquisition of Commercial Items” (APR 2020). The following clauses are incorporated by this clause:

11. The following subparagraphs of FAR 52.212-5 are applicable:

FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference;

12. There are no additional contract requirements, terms or conditions.

13. The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE.

14. Quotes must be emailed to dane.gift@va.gov and received no later than 17:00 PM EST on 09/22/2022. Quotes may be submitted on this document or the vendor’s own form.

No late quotations will be accepted. The Government intends to make award without discussions.

15. For information regarding the solicitation, please contact Dane Gift at Dane.Gift@va.gov.

DEPARTMENT OF VETERANS AFFAIRS

Combined Synopsis/Solicitation Notice

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