36C26022Q0518.docx

THIS REQUEST FOR INFORMATION (RFI) IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e). DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. SOURCES SOUGHT DESCRIPTION This is NOT a solicitation announcement. This is a sources sought synopsis only. The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification relative to NAICS 621511 (size standard of $36.5 Million). Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought synopsis, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

Reference Laboratory Testing Services (After hours and urgent care reference testing)

1. Contract requirements:

The contracting laboratory shall furnish all reference laboratory test services at specified rates for the VA Southern Oregon Rehabilitation Center & Clinics (SORCC), 8495 Crater Lake Hwy. White City, OR and associated “Community Based Outpatient Clinic” (CBOC), located at 1877 Williams Hwy, Grants Pass, OR 97527.

White City shall be referenced as “WC” and Grants Pass shall be referenced as “GP”.

Regular business hour at VA SORCC and Grants Pass CBOC are Monday – Friday 0800-1630.

a. WC & GP: This agreement shall not be construed to obligate the VA to purchase any or all reference laboratory testing covered by the contract.

b. WC & GP: Contractor will provide service manuals and electronic instruction for testing requirements and reporting to the VA SORCC Laboratory and the CBOC.

Requisition forms specific for VA SORCC use will be provided as required.

c. WC & GP: The Contractor shall provide a standard price list of all tests and services available which will reflect the actual price to be charged to the VA. Changes to the pricing schedule will be requested in writing.

d. WC & GP: The Contractor shall have all licenses, accreditation, and certifications required by law. The lab must be accredited by the College of American Pathologists (CAP) or have JCAHO and Clinical Laboratory Improvement Amendments (CLIA) (Public Law 100-578) certifications. Accreditation records will be provided on request.

e. WC & GP: The VA will at least yearly review quality and performance of the contracting laboratory. The Contractor will provide documents as requested for this purpose. To include the list of tests with reference ranges, turnaround times and specimen requirements.

f. WC & GP: This agreement is effective for a base period of performance from date of award until 31 May 2023 and may be extended based upon mutual consent of both parties. The Government will notify the contractor of its intent to exercise the option at least thirty days prior to the expiration of the contract. This contract is subject to continued availability of Government funds. This continuation of this agreement is possible with the extension or re-issue of the applicable contract, and shall be accomplished in accordance with modification provisions.

g. WC & GP: All electronic payments are net 30 days, based on the Agreement pricing.

Charges will be itemized by patient on one institutional account. Invoices will include the patients name and unique identifier, service date, test description and CPT code.

h. WC & GP: The VA SORCC will only be responsible for testing ordered directly by its employed practitioners including those that are working at the CBOC. Exceptions to this provision must be approved by the VA SORCC Laboratory Manager.

i. WC & GP: The Contractor will treat all patient information as privileged and sensitive per HIPPA legal constraints, and such information shall not be disclosed to anyone other than VA SORCC employees with a very specific need to know.

j. WC: VA will deliver specimens via in-house courier service or VA taxi service during normal working hours. On request, the contractor will make arrangements to have specimens picked up at the VA SORCC White City location.

k. WC: Routine test results will be reported within 24 hours of specimen receipt unless the contractor’s testing schedule specifically indicates a greater turnaround time. STAT results will be reported within two hours or less and critical results will be reported immediately. Test results will be delivered to the VA SORCC laboratory or faxed to the same at 541 830-7457. Critical results will be called to the VA SORCC lab at 541 826-2111 X 3251. After hours, the critical result will be reported to the number provided on the requisition or the VA SORCC AOD at 541 826-2111 X 3408. All final reports will be delivered to the VA SORCC laboratory.

l. GP: Routine test results will be reported within 24 hours of specimen receipt unless the contractor’s testing schedule specifically indicates a greater turnaround time. STAT results will be reported within two hours or less and critical results will be reported immediately. Test results will be faxed to the Grants Pass CBOC at 541-955-7171 and to the VA SORCC laboratory at 541 830-7457. In addition, critical results will be called to the Grants Pass Clinic provider at 541-955-5551. If unable to reach the Grants Pass CBOC, results will be called to the VA SORCC lab at 541 826-2111 X 3251. After hours, the critical result will be reported to the VA SORCC Administrative Officer at 541 826-2111 X 3189.

All final reports will be faxed to the VA SORCC laboratory at 541-830-7457, as well as the Grants Pass CBOC as noted above.

m. WC & GP: The contractor will provide mobile phlebotomy collection when ordered by the VA for Home Based Primary Care Patients.

n. WC & GP: The VA SORCC Laboratory Manager, Aaron Selken will be the Contracting Officers Representative (COR).

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

Reference Laboratory Testing Services (After hours and urgent care reference testing)