36C26022Q0150.docx

36C26022Q0150

DESCRIPTION

1. The Department of Veterans Affairs intends to solicit offers for housekeeping services for the VA Portland Child Care Center. A Statement of Work (SOW) will be included in the solicitation. The Request for Quote number is 36C26022Q0150.

2. The solicitation will result in the award of a single contract. The resulting contract will be a firm fixed-price contract. The applicable NAICS code is 561720 and the small business size standard is $19.5 million.

3. The intended contract period of performance is the 2/1/2022 through 1/31/2023 plus for option years through 1/31/2027

4. Telephonic requests for the solicitation will not be honored. When issued, the solicitation will be available via the Contract Opportunities website, https://sam.gov/. The tentative solicitation issue date is 1/5/2022, and the anticipated closing date is 1/19/2022. Interested offerors are advised to consult the actual solicitation for final dates and times.

5. When issued, this solicitation will be set aside. Offers from capable and responsible SDVOSB sources will be considered. Firms offering a response to this notice should ensure that their verification as a SDVOSB in VetBiz (https://www.vetbiz.va.gov/gov/) is active and their registration in the System for Award Management (SAM) database (https://www.sam.gov/portal/public/SAM) is current and should ensure that the applicable NAICS code (561720) is included in the SAM profile prior to submission of quotations.

Presolicitation Notice

Page 1 of X X 648-3620162-5104-856400-2542 0100501X3 See CONTINUATION Page See section E.4 for submission requirements.

this solicitation.

Small Business Set-Aside, pg. 15, applies to all items in VA Notice of Total Service-Disabled Veteran-Owned Contract is for a base year plus four (4) option years in accordance with the Statement of Work.

janitorial services at the VA Portland Child Care Center The VA Portland Healthcare System has a requirement for See CONTINUATION Page Austin TX 78714-9971 PO Box 149971 Financial Services Center

FMS-VA-2(101)

Department of Veterans Affairs

DuPont WA 98327 1495 Wilmington Drive, Suite 360 Network Contracting Office 20 Department of Veterans Affairs 36C260 Portland OR 97239 3710 SW US Veterans Hospital Rd Vermont Hills Family Life Center VA Portland Healthcare System Department of Veterans Affairs X N/A $19.5 Million 561720 X X DuPont WA 98327 1495 Wilmington Drive, Suite 360 Network Contracting Office 20 Department of Veterans Affairs 36C260

PST

2:00 PM

01-19-2022 253-888-4904 Krystal Weeks 01-05-2022 36C26022Q0150 648-22-2-5104-0015

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

STANDARD FORM 1449

INFORMATION CALL:

7. FOR SOLICITATION

Prescribed by GSA - FAR (48 CFR) 53.212

PREVIOUS EDITION IS NOT USABLE

(REV. NOV 2021)

AUTHORIZED FOR LOCAL REPRODUCTION

31c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 30c. DATE SIGNED 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30a. SIGNATURE OF OFFEROR/CONTRACTOR

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

DATED ________________________________. YOUR OFFER ON SOLICITATION

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

ARE NOT ATTACHED

ARE

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE NOT ATTACHED.

ARE

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

25. ACCOUNTING AND APPROPRIATION DATA

(Use Reverse and/or Attach Additional Sheets as Necessary)

AMOUNT

UNIT PRICE

UNIT

QUANTITY

SCHEDULE OF SUPPLIES/SERVICES

ITEM NO.

24.

23.

22.

21.

20.

19.

SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED 17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

FAX:

PHONE:

DUNS+4:

DUNS:

TELEPHONE NO.

CODE

18a. PAYMENT WILL BE MADE BY

FACILITY CODE

CODE

17a. CONTRACTOR/OFFEROR

CODE

16. ADMINISTERED BY

CODE

15. DELIVER TO

RFP

IFB

RFQ

14. METHOD OF SOLICITATION

13b. RATING

DPAS (15 CFR 700)

RATED ORDER UNDER

13a. THIS CONTRACT IS A

12. DISCOUNT TERMS

SEE SCHEDULE

MARKED

TION UNLESS BLOCK IS

11. DELIVERY FOR FOB DESTINA-

SIZE STANDARD:

NAICS:

8(A)

EDWOSB

SMALL BUSINESS PROGRAM

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

WOMEN-OWNED SMALL BUSINESS

SMALL BUSINESS

VETERAN-OWNED

SERVICE-DISABLED

BUSINESS

HUBZONE SMALL

SMALL BUSINESS

% FOR:

SET ASIDE:

UNRESTRICTED OR

10. THIS ACQUISITION IS

CODE

9. ISSUED BY

TIME

8. OFFER DUE DATE/LOCAL

b. TELEPHONE NO. (No Collect Calls)

a. NAME

6. SOLICITATION ISSUE DATE

5. SOLICITATION NUMBER

4. ORDER NO.

3. AWARD/EFFECTIVE DATE

2. CONTRACT NO.

1. REQUISITION NO.

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

Department of Veterans Affairs Network Contracting Office 20 1495 Wilmington Drive, Suite 360 DuPont WA 98327

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 STATEMENT OF WORK

1. Contract Title: Janitorial Services for the Child Care Center

2. General Information: This is a non‐personnel services contract to provide Janitorial Services for the Veteran Affairs Portland Healthcare System – Vermont Hills Family Life Center. The Government shall not exercise any supervision or control over the contract service providers performing the service herein. Such contract service providers shall be accountable solely to the contractor, who in turn is responsible to the Government.

3. Description of Services: The Contractor shall provide all personnel, equipment, supplies, tools, supervision, and other and non‐personal services necessary to ensure that janitorial services are performed at the Vermont Hills Family Life Center as defined in this Performance Work Statement (PWS). The Contractor shall perform to the standards in this contract.

4. Background: This is a new requested service. This service is required because the Veteran Affairs Portland Healthcare System is lacking the necessary staff to facilitate the appropriate cleaning of the Vermont Hills Family Life Center. Because this is a Child Care Center, it is critical that the infection control requirements are met daily.

5. Period of Performance: The period of performance shall be for a base year plus four (4) one‐year option periods.

6. Specific Tasks:

6.1 Offices, Entrances, Conference Rooms, Hallways, Common Areas:

a) Dust horizontal surfaces ‐ Desk, Credenza, Counter, and File cabinet tops daily

b) Spot clean horizontal surfaces for removal of coffee rings and spillage daily

c) All doors, handles, windows cleaned and disinfected daily

d) Internal glass partitions cleaned of fingerprints and smudges daily

e) Doors and Walls cleaned of fingerprints and smudges daily

f) Empty all wastepaper receptacles and replace waste receptacle liners daily

g) Clean and disinfect trash receptacles as needed, but no less thank 1X per month

h) Disinfect all telephone receivers and dust phone bases daily

i) Disinfect light switches, light switch plate covers, and door handles daily

j) Clean and sanitize drinking fountains daily

k) Polish all drinking fountains and sinks daily

l) High dusting – air vents, HVAC Return Air, tops of doors, door frames, ceiling corners weekly

m) Low dusting – front and sides of desks, legs of chairs, tables, and chair bases weekly

n) Furniture – vacuum fabric and wipe down other surfaces to remove dust and lint 2X per month

o) Vacuum, sweep or dust mop all hard surface floors daily

6.2 Non‐Carpeted Floors (Hard Floors: Ceramic, Resilient Tile (VCT) and Concrete).

Thoroughly mop all hard surface floors daily. Maintain hard floors free of grit, soil, dust, scuff and heel marks, stains, spills, debris, litter and other foreign matter by effective routine cleaning. Accomplish cleaning by the most appropriate method (vacuum, sweep, dust mop, damp mop, spot clean and machine scrub, etc.) and with cleaning solutions if applicable, for the specific floor type. After cleaning, ensure floor surfaces to include grout have a uniform, clean appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film, or standing water. Clean baseboards, corners, and wall/floor edges once a month. Move chairs, trash receptacles, and other easily moveable items to maintain floors underneath these items and return them to their original and proper positions after cleaning. All flooring that requires a finish will be stripped and waxed quarterly using approved floor care products.

6.3 Carpeted Floors.

Maintain carpets free of soil, dirt, debris, litter and other foreign matter by performing wall to wall vacuuming of the carpeted areas daily and removing spots and small spills from carpets daily. Detail vacuum carpet edges and corners along walls and partitions and dust all baseboards once monthly.

a) Both “installed” carpeted areas in the Infant and the Toddler areas to be appropriately cleaned (extracted) Quarterly. Spot cleaning or emergent cleaning due accidental soil will be on a “As Needed” basis, called in by either the COR, Housekeeping Officer or designated EMS official

b) All interior “throw” carpets to be appropriately cleaned (extracted) once per month.

6.4 Child Restrooms and Staff Restrooms:

a) Clean and disinfect counter tops, wash basins, toilets, toilet seats and urinals daily

b) Clean and disinfect all dispensers, fixtures, and mirrors daily

c) Empty trash receptacles daily

d) Empty sanitary napkin receptacle and disinfect daily

e) Spot clean partition tile and walls daily

f) Restock hand soap and paper products daily

g) Disinfect partition handles, door handles, and light switches daily

h) Clean and sanitize outside surfaces of dispensers and trash receptacles daily

i) Polish all dispensers, fixtures, and mirrors daily

j) Sweep and thoroughly mop floor with germicidal solution daily

k) Clean and disinfect restroom partitions and walls around toilets and urinals daily

l) High dust – tops of partitions, air vents, mirror frames, and tops of doors daily

6.6 Break Areas:

a) Counters, and table tops cleaned with approved disinfectant daily

b) Fronts of counters and chairs cleaned daily

c) Sinks cleaned with approved disinfectant daily

d) Wipe down outside of refrigerator and microwave 2X per week

e) Inside of microwave cleaned 1X per week

f) Trash removed daily, receptacle cleaned as needed

g) Coffee machines turned off

h) Sink thoroughly scoured using liquid cleanser daily

i) Table bases and chair legs cleaned 1X per month

6.7 Child Care Areas (Infant, 2.5 ‐ 3‐year, toddler, general area and outside play area):

a) Dust horizontal surfaces daily

b) Clean and disinfect all toys and furniture in play areas with food grade child safe disinfectant daily

c) Spot clean horizontal surfaces for removal of soil daily with food grade child safe disinfectant

d) All doors, handles, windows cleaned and disinfected daily

e) Internal glass partitions cleaned of fingerprints and smudges daily

f) Walls cleaned of fingerprints and smudges daily

g) Empty all waste paper receptacles and replace waste receptacle liners daily

h) Clean and disinfect trash receptacles as needed, but no less thank 1X per month

i) Clean and disinfect all frequently touched surfaces on outside play equipment daily

7. Immunizations: All contractor employees assigned to clean the Child Care Center shall be free of communicable diseases, to include tuberculosis, prior to entering the facility. The Contractor shall be responsible for providing certification that all of its employees meet these requirements. Employee immunizations (including cost and scheduling) are the responsibility of the Contractor.

Applicable immunizations include:

COVID-19*

*The Government will take no action to enforce the clause implementing requirements of Executive Order 14042, absent further written notice from the contracting officer, where the place of performance identified in the contract is in a U.S. state or outlying area subject to a court order prohibiting the application of requirements pursuant to the Executive Order (hereinafter, “Excluded State or Outlying Area”). In all other circumstances, the Government will enforce the clause, except for contractor employees who perform substantial work on or in connection with a covered contract in an Excluded State or Outlying Area, or in a covered contractor workplace located in an Excluded State or Outlying Area. A current list of such Excluded States and Outlying Areas is maintained at Safer Federal Workforce for Federal Contractors.

8. Required Documentation: Provide a summary listing of all Contractor employees to work at the Child Care Center. Listing shall include name, position, dates of background check and certification of immunization requirements compliance. In the event that a Contractor employee is replaced, even temporarily, the replacement shall meet all requirements as set forth prior to beginning work. Failure to fulfill these requirements, in sufficient time to replace an employee shall not relieve the Contractor of its responsibilities in accordance with this PWS. Failure to provide these statements will prohibit Contractor employee entrance into the Child Care Center. The Contractor shall update the listing as necessary and provide a current copy to the Contract Officer’s Representative (COR). The Contractor shall submit both a negative test report for each employee (as provided by either the Public Health Department or employee’s doctor) and current immunizations records to the Child Care Center Director prior to the employee starting work, as well as one week prior to the start of each option year.

9. Contract Employee interaction: Physical contact between Contractor employees and children shall not be allowed and all Contractor employees shall not be alone with children unsupervised.

10. Cleaning, Disinfecting and Sanitizing Solutions: Store all disinfecting, cleaning, and sanitizing solutions in their original, labeled containers (with the exception of bleach water solution). Store bleach water solution in a non‐brand container clearly labeled as “BLEACH WATER”. Keep all cleaning solutions out of children’s reach at all times.

11. Cleaning Products Approval: Provide a list of all cleaning products to be used in the Child Care Center to the COR to ensure that they are suitable for use in a childcare environment.

NOTE: Any new cleaning supplies added during the contract performance will need COR approval before being used. The Contractor shall be responsible for the proper disposal of all its cleaning supplies.

Cleaning products containing warnings that they may not be used in areas occupied by children will not be used. Chemical air fresheners are not permitted. All chemicals and other potentially dangerous products (except bleach water solution) and cleaning supplies must be stored in their original, labeled containers in locked areas inaccessible to children.

12. Cleaning Equipment/Materials/Supplies: All cleaning chemicals, equipment and tools needed to meet the specific tasks will be approved by the Chief of EMS and shall be provided by the Contractor, and shall ensure all items used are kept secure from inadvertent access by VA employees or Veterans receiving care at the CBOC. All cleaning and disinfecting chemicals shall be EPA Registered Hospital Disinfectants, see https://www.epa.gov/pesticide‐registration/selected‐epa‐registered‐disinfectants.

Use of the listed EPA‐registered products consistent with the product labeling complies with the Occupational Safety and Health Administration ‘s requirements for Occupational Exposure to blood borne Pathogens (29 CFR 1910). Primarily, antimicrobial products effective against M. tuberculosis, Hepatitis C virus, Norovirus, MDRO organisms such as MRSA, VRE, and C. difficile. Ensure that all trash, mops, brooms, and cleaning buckets are inaccessible to children.

13. Safety Data Sheet (SDS): This shall be provided for each cleaning chemical and Contractor employees shall be trained by the Contractor on the proper use and disposal of each item. All cleaning supplies shall be non‐flammable. The cleaning inventory supply list shall contain the following information:

- Product Name

- Manufacturer

- Item use

- Disposal procedures if material remains after usage

- Storage material

14. Hazardous Material Identification: SDS documents are required per the Federal Code of Regulations: 40 CFR Part 302 and the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract) for any other material designated by the Government as potentially hazardous and requiring safety controls. You can find this information at: http://www.gsa.gov/portal/mediaId/206235/fileName/FEDSTD‐313E.action and ttp://www.ecfr.gov/cgi‐bin/textidx?tpl=/ecfrbrowse/Title40/40cfr302_main_02.tpl.

SDS documents must be submitted by the Contractor upon contract award. Failure to provide SDS documents when requested could result in the Contractor being considered non‐responsive and result in further action as appropriate.

15. Safety: The contractor shall at all times, exercise care and caution in performing the duties described in the PWS so as not to cause injury to themselves or other persons. The contractor shall perform the assigned tasks and duties in a safe manner in accordance with the Occupational Safety & Health Administration (OSHA) in 29 CFR 1910.1200 (https://www.osha.gov/employers/index.html). The contractor shall be responsible for any damage to Government and/or personal staff property. All damage by the Contractor shall be repaired or replaced by the Contractor at no additional cost to the Government. The Contractor shall be responsible for ensuring all equipment, tools, and supplies used in the performance of a contract resulting from this solicitation meet necessary safety requirements and employees have full working knowledge of their use.

16. Dress and Appearance: All Contractor employees shall wear proper identification badges or other identifying apparel while on the premises. All Contractor employees will be presentable and dressed in a manner that promotes a positive VA image.

17. Key Control: The Contractor shall establish and implement methods to ensure all keys and/or access cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the Government. The Contractor shall immediately report to the COR any occurrences of lost or duplicated keys. In the event keys (other than master keys) are lost or duplicated, the Contractor may be required, upon written direction of the Contracting Officer, to re‐key or replace the affected lock or locks without cost to the Government. The Government may, at its option, replace the affected lock or locks or perform re‐keying and deduct the cost of such from payment(s) due the Contractor.

18. Schedules: The Contractor shall submit an annual schedule for performance of services as described in the PWS to the COR for acceptance.

19. Phase‐Out Plan: To ensure a smooth transition in the change of work effort, The Contractor shall develop a Phase‐Out Plan. Upon expiration of this contract, a successor (either the Government or another Contractor) may continue these services. The successor will require assistance from the incumbent Contractor, which shall give its best efforts and cooperation to accept an orderly and efficient transition.

20.Service Summary: The contract service requirements are summarized in the Performance Objectives that relate directly to mission essential items. The Performance Threshold briefly describes the minimally acceptable levels of service for each requirement. The Service Summary and the Contractor’s Quality Control Plan provide information on contract requirements, the expected levels of Contractor performance and the expected methods of Government surveillance and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in Federal Acquisition Regulation (FAR) clause 52.212‐4, Contract Terms and Conditions – Commercial Items, will be used to remedy all deficiencies.

**See Service Summary table below.

Table 1 – Service Summary

21. Quality Control: The Contractor shall develop and maintain a quality control program to ensure janitorial services are performed in accordance with commonly accepted commercial practices and services as identified in this PWS. Develop and implement procedures to identify and prevent non‐performance and continual repeat of defective services. As a minimum, develop quality control procedures addressing the areas identified in the table above.

22. Quality Control Plan (QCP): A written QCP shall be submitted to the Contracting Officer (CO) per instructions in the requirement solicitation. The QCP shall specifically address the Contractor’s strategy to provide quality workmanship, continual process improvement and correction of deficiencies as required.

23. Quality Assurance: The COR shall inspect and evaluate the Contractor’s performance to ensure services are IAW requirements set forth in this PWS. The COR shall be responsible for initially receiving, validating, and recording customer complaints. When the Contractor’s performance is deemed unacceptable, the COR will notify the Contractor’s Quality Control Representative. The service shall be re‐performed by the Contractor at no additional cost to the Government and re‐inspected by the COR. When a Performance Threshold has not been met, the COR will initiate and provide the CO a Contract Discrepancy Report (CDR) for issuance to the Contractor. The Contractor shall respond to the CDR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

24. Performance Assessment/Periodic Surveillance: This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s incorporated Cleaning Frequency Schedule (CFS). Periodic surveillances and validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi‐annual or annually) and may be adjusted, based on quality trends. The CFS or modified version thereof shall be used for COR scheduled inspections and results documentation. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re‐perform the service after notification IAW Table 1. Exceeding the performance threshold for any of these performance objectives in any one-month period shall result in further action as appropriate. All remedies shall be rendered IAW FAR Clause 52.212‐4, Contract Terms and Conditions ‐ Commercial Items.

25. Performance Assessment/Customer Complaints: The COR will receive and investigate complaints. The COR shall be responsible for initially validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement between the COR and the Contractor. Validated customer complaints shall result in corrective action by the Contractor IAW Table 1. Exceeding the performance threshold for performance objectives in any one-month period shall result in further action as appropriate. All remedies shall be rendered IAW FAR Clause 52.212‐4, Contract Terms and Conditions ‐ Commercial Items.

26. Hours of Operation: The Contractor is responsible for conducting business AFTER hours, no earlier than 6:30pm, Monday – Friday. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

27. Federal Holidays: The Contractor is not required to perform services on the following Federal holidays as stated below:

Independence Day

28. Security Requirement: All contractor employees are subject to the same level of investigation as VA employees who have access to VA sensitive information or access to VA facilities. The background investigation includes the following requirements: 1) Completed documentation 2) Fingerprints 3) Completion of OPM’s e‐QIP Questionnaire. The Contractor is required to fulfill all security requirements.

The Contractor employees, upon completion of fingerprinting, and an initial suitability determination, may be authorized tentative access to start the performance period of the contract, but only on condition of completion of all security requirements. This requirement is applicable to all subcontractor personnel requiring the same access. The contractor shall bear the expense of obtaining background investigations. If the investigation is conducted by the Office of Personnel Management (OPM) through the VA, the contractor shall reimburse the VA within 30 days.

29. Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors:

Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool.

Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

JANITORIAL SERVICES FOR CHILD CARE CENTER

Contract Period: Base POP Begin: 02-01-2022 POP End: 01-31-2023

JANITORIAL SERVICES FOR CHILD CARE CENTER

Contract Period: Option 1 POP Begin: 02-01-2023 POP End: 01-31-2024

JANITORIAL SERVICES FOR CHILD CARE CENTER

Contract Period: Option 2 POP Begin: 02-01-2024 POP End: 01-31-2025

JANITORIAL SERVICES FOR CHILD CARE CENTER

Contract Period: Option 3 POP Begin: 02-01-2025 POP End: 01-31-2026

JANITORIAL SERVICES FOR CHILD CARE CENTER

Contract Period: Option 4 POP Begin: 02-01-2026 POP End: 01-31-2027

Page 1 of Page 1 of Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days of contract expiration.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 45 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause) C.4 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.] [] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[X] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[] 852.233–70, Protest Content/Alternative Dispute Resolution.

[] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[] 852.270–1, Representatives of Contracting Officers.

[] 852.271–72, Time Spent by Counselee in Counseling Process.

[] 852.271–73, Use and Publication of Counseling Results.

[] 852.271–74, Inspection.

[] 852.271–75, Extension of Contract Period.

[] 852.273–70, Late Offers.

[] 852.273–71, Alternative Negotiation Techniques.

[] 852.273–72, Alternative Evaluation.

[] 852.273–73, Evaluation—Health-Care Resources.

[] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

[] 852.237–74, Nondiscrimination in Service Delivery.

(End of Clause) C.5 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause) (End of Addendum to 52.212-4)

C.6 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2021) (JUL 2020) (DEVIATION)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2020) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (JUN 2020) (41 U.S.C. 3509).

[] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (5) [Reserved] [] (6) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (7) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (8) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020) (31 U.S.C. 6101 note).

[] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

[] (10) [Reserved] [] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (MAR 2020) (15 U.S.C. 657a).

[] (ii) Alternate I (MAR 2020) of 52.219-3.

[] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (MAR 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (ii) Alternate I (MAR 2020) of 52.219-4.

[] (13) [Reserved] [] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-6.

[] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-7.

[] (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

[] (17)(i) 52.219–9, Small Business Subcontracting Plan (JUN 2020) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (NOV 2016) of 52.219-9.

[] (iii) Alternate II (NOV 2016) of 52.219-9.

[] (iv) Alternate III (JUN 2020) of 52.219–9.

[] (v) Alternate IV (JUN 2020) of 52.219–9.

[] (18)(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

[] (ii) Alternate I (MAR 2020) of 52.219-13.

[] (19) 52.219-14, Limitations on Subcontracting (MAR 2020) (15 U.S.C. 637(a)(14)).

[] (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

[X] (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (MAR 2020) (15 U.S.C. 657f).

[X] (22)(i) 52.219-28, Post Award Small Business Program Rerepresentation (NOV 2020) (15 U.S.C 632(a)(2)).

[] (ii) Alternate I (MAR 2020) of 52.219-28.

[] (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (MAR 2020) (15 U.S.C. 637(m)).

[] (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (MAR 2020) (15 U.S.C. 637(m)).

[] (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) (15 U.S.C. 644(r)).

[] (26) 52.219-33, Nonmanufacturer Rule (MAR 2020) (15 U.S.C. 637(a)(17)) [X] (27) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

[] (28) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (JUL 2020) (DEVIATION) (E.O. 13126).

[X] (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

[X] (30)(i) 52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246).

[] (ii) Alternate I (FEB 1999) of 52.222-26.

[X] (31)(i) 52.222–35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

[] (ii) Alternate I (JULY 2014) of 52.222-35.

[X] (32)(i) 52.222–36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

[] (ii) Alternate I (JULY 2014) of 52.222-36.

[X] (33) 52.222–37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

[] (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

[X] (35)(i) 52.222-50, Combating Trafficking in Persons (OCT 2020) (22 U.S.C. chapter 78 and E.O. 13627).

[] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

[X] (36) 52.222-54, Employment Eligibility Verification (OCT 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

[] (37)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C.6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (JUN 2016) (E.O. 13693).

[] (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (JUN 2016) (E.O. 13693).

[] (40)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

[] (ii) Alternate I (OCT 2015) of 52.223-13.

[] (41)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

[] (ii) Alternate I (JUN 2014) of 52.223-14.

[] (42) 52.223-15, Energy Efficiency in Energy-Consuming Products (MAY 2020) (42 U.S.C. 8259b).

[] (43)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

[] (ii) Alternate I (JUN 2014) of 52.223-16.

[X] (44) 52.223–18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513).

[] (45) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

[] (46) 52.223-21, Foams (JUN 2016) (E.O. 13693).

[] (47) (i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

[] (ii) Alternate I (JAN 2017) of 52.224-3.

[] (48) 52.225-1, Buy American—Supplies (JAN 2021) (41 U.S.C. chapter 83).

[] (49)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (JUL 2020) (DEVIATION) (19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, 19 U.S.C. chapter 29 (sections 4501-4732), Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

[] (ii) Alternate II (JUL 2020) (DEVIATION) of 52.225-3.

[] (iii) Alternate III (JUL 2020) (DEVIATION) of 52.225-3.

[] (50) 52.225–5, Trade Agreements (JUL 2020) (DEVIATION) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

[X] (51) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

[] (52) 52.225–26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

[] (53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

[] (54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

[] (55) 52.229–12, Tax on Certain Foreign Procurements (JUN 2020).

[] (56) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

[] (57) 52.232-30, Installment Payments for Commercial Items (JAN 2017) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

[X] (58) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Oct 2018) (31 U.S.C. 3332).

[] (59) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

[X] (60) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

[] (61) 52.239-1, Privacy or Security Safeguards (AUG 1996) (5 U.S.C. 552a).

[] (62) 52.242-5, Payments to Small Business Subcontractors (JAN 2017)(15 U.S.C. 637(d)(13)).

[] (63)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

[] (ii) Alternate I (Apr 2003) of 52.247-64.

[] (iii) Alternate II (FEB 2006) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[X] (1) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

[X] (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

Housekeeping Aide Janitor $15.30/$4.60 $15.30/$4.60

[] (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[] (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67).

[] (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements (MAY 2014) (41 U.S.C. chapter 67).

[] (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Requirements (MAY 2014) (41 U.S.C. chapter 67).

[X] (7) 52.222-55, Minimum Wages Under Executive Order 13658 (NOV 2020).

[X] (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

[] (9) 52.226–6, Promoting Excess Food Donation to Nonprofit Organizations (JUN 2020) (42 U.S.C. 1792).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The…