36C26021Q0988.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 20 5115 NE 82nd Ave, Suite 102 Vancouver WA 98662

POINT OF CONTACT*

Contract Specialist Christine Lindsey christine.lindsey@va.gov 813-863-0481

PLACE OF PERFORMANCE

ADDRESS

VARIOUS LOCATIONS

SEE ATTACHED

POSTAL CODE

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

COMBINED SYNOPSIS RFQ

This is a Brand Name Only, combined synopsis/solicitation for commercial items [Planmeca Dental Panoramic X-Ray and associated equipment/software and training], as prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. A firm-fixed price purchase order is anticipated. FAR 13, Simplified Acquisition Procedures will be used.

2. The solicitation number is 36C26021Q0988 and is issued as a request for quotation (RFQ).

3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-07.

4. This solicitation is set aside 100% for Service Disabled Veteran Owned Small Businesses (SDVOSB) and the associated NAICS 334510 code has a small business size standard of 1,2500 employees. The Vendor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system such that the OEM warranty and service is honored by the OEM. All warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. The offeror is to provide, with their bid, a copy of their Authorized Distributor letter from the OEM IAW VAAR 852.212-71. The vendor shall provide new items ONLY; no remanufactured or "Gray Market" items. All items must be covered by the manufacturer's warranty.

5. Line Items:

BOISE, PORTLAND, SPOKANE WALLA WALLA, WHITE CITY: PMVISOG7 PMVISO Planmeca VISO G7 CBCT - ø3x3-30x30cm, ULD, CALM, BW, 3 Romexis Licenses incl. Implant Library

PORTLAND, ROSEBURG: PMMID-SPProMax 3D Mid - ø4x5-20x17cm FOV, ULD, CALM, BW, Autofocus, Endo, 3 Romexis Licenses incl. Implant Library

BOISE, PORTLAND, ROSEBURG, SPOKANE, WALLA WALLA, WHITE CITY: GOVT FREE GOODS: CALM, Endo Module (.75 Resolution Capability), Implant Library w/Implant planning module

BOISE, PORTLAND, SPOKANE, WALLA WALLA, WHITE CITY: FE004206 Planmeca ProFace 3D Scan for Viso

PORTLAND, ROSEBURG: FE002893 Planmeca ProFace 3D Scan (Factory installed for ProMax MID)

BOISE, PORTLAND, ROSEBURG: FE001393 DICOM Full License Romexis

ANCHORAGE, SPOKANE, WALLA WALLA, WHITE CITY: FE004347 Planmeca omexis DICOM Full – Major Version Update Fee

ANCHORAGE, BOISE, PORTLAND, ROSEBURG, SPOKANE, WALLA WALLA, WHITE CITY: FE004254 Romexis 3D Implant Guide Design Module

BOISE, PORTLAND, ROSEBURG, SPOKANE, WALLA WALLA, WHITE CITY: INSTALL3D Planmeca 3D ASE Installation (Items 1 and 2)

BOISE, PORTLAND, ROSEBURG, SPOKANE, WALLA WALLA, WHITE CITY: Onsite Training – full day onsite for 2D/3D Romexis (includes CE Credits)

ANCHORAGE, BOISE, PORTLAND, ROSEBURG, SPOKANE, WALLA WALLA, WHITE CITY: 11 hour WEBINAR w/a Planmeca Trainer for Guide Design Coaching

ANCHORAGE FE004332 Romexis 2D Standard – Major Version Update Fee

ANCHORAGE: FE004336 Romexis 3D Standard – Major Version Update Fee

Table 2: Product Delivery Performance Period. All deliverables are expected to be completed by 12/31/2022; however, as schedule revisions are required, a contract modification will be issued.

Place of Performance. Contract performance shall take place at the contractor’s location(s) and at the locations in Table 1.

Travel for Installation, Implementation and Training. Travel is anticipated for on-site installation, configuration, implementation, training, and end-to-end testing. All costs shall be included in the unit pricing. The Government acknowledges the possible use of remote access for installation and implementation purposes, within the constraints of all applicable VA Information Security Requirements

Government Furnished Equipment/Information. The Contractor shall be allowed access to Government equipment including servers and network infrastructure. Information on Government equipment and systems shall be provided as necessary. No Government-owned property will be transferred into the Contractor’s control. Additional software products may be provided by the Government as identified to facilitate Contractor access, e.g. Microsoft Terminal Services.

6. The provision at 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition and the following clauses AND instructions are added as addenda:

7. Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if it has not been completed on SAM.gov.

8. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the following clauses are added as addenda:

Clauses:

(End of Addendum to 52.212-4)

9. The clause at 52.252-1 Solicitation Provisions Incorporated by Reference.

The full text of a solicitation provision may be accessed electronically at these addresses: http://www.va.gov/oal/library/vaar/index.asp and https//www.acquisition.gov/comp/far/index.html

(End of Addendum to 52.252-1)

10. The clause at 852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items, applies to this acquisition and the following additional clauses are applicable to this acquisition:

(End of Addendum to 852.212-70)

11. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition:

52.222-3 Convict Labor (June 2003) (E.O. 11755).

12. The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE.

13. Information Security Requirements:

A. GENERAL: Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

B. VA INFORMATION CUSTODIAL LANGUAGE: Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without VA prior written agreement. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1).

C. SECURITY INCIDENT INVESTIGATION

1. The term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COTR and simultaneously, the designated ISO and Privacy Officer of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access.

1. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement.

D. LIQUIDATED DAMAGES FOR DATA BREACH

1. Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract.

1. Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $37.50 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following:

(1) Notification;

(2) One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports;

(3) Data breach analysis;

(4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution;

(5) One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and

(6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs.

14. Quotes must be emailed to christine.lindsey@va.gov and received no later than 1pm EST on 09/27/2021. Quotes may be submitted on this document or the vendor’s own form. Additionally, please complete the attached spreadsheet “36Q26021Q0988 LineItems and provide warranty information with your quotes.

No late quotations will be accepted, and award will be made without discussions.

15. For information regarding the solicitation, please contact Christine Lindsey at christine.lindsey@va.gov.

16. The provision at 52.212-2, Evaluation – Commercial Items, applies to this acquisition. The following factor shall be used to evaluate offers:

Price

17. There are no additional contract requirements, terms or conditions.

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