36C26021Q0941.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 20 5115 NE 82nd Ave, Suite 102 Vancouver WA 98662

POINT OF CONTACT*

Contract Specialist Shayne Park shayne.park@va.gov 360-816-2785

PLACE OF PERFORMANCE

Puget Sound Health Care

Bldg 101

1660 South Columbian Way

Seattle WA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

PUGET SOUND HEALTH CARE SYSTEM (PSHCS)

For Seattle Campus

Delivery Address:

VHA Puget Sound Healthcare System Seattle Campus 1660 S Columbia Way, Seattle, WA 98108 Deliver: Items D1 mobile, display case, glass surround; & D2, Item mobile art display partition with base

STATEMENT OF WORK PART A – GENERAL INFORMATION

1.0 Introduction

The Veterans Health Administration (VHA) has a requirement for art display cases to accommodate the Veteran Art Program, Puget Sound Healthcare System, and that meet the VHA specifications and high-quality threshold while integrating excellent environmental stewardship.

The Interior Designer is:

ROBIN WILLE, Ph#: (206 )764-2045; Email: ROBIN.WILLE@VA.GOV

2.0 Scope of Work

Art display cases and display walls requested for this project must meet specifications as identified in this scope of work and Salient Specifications The products specified meet the minimum quality standards for VA Puget Sound Healthcare System.

Furnishings shall include the following:

· D1: Mobile Display Case, glass surround; 48"wide X 30"D X 78"H – see also salient characteristics. Qty 1

· D2: Mobile Art Exhibition Walls – see salient characteristics; Qty 4

3.0 Work Requirement

The contractor shall provide and be responsible for the technical assistance, development and generation for final specifications.

a. Single Point of Contact: Dealer/Supplier will designate a specific customer service representative, further referred to as CSR, to manage the customer service role locally.

b. Manufacturers’ Representative: Contractor will identify each manufacturer’s representative to answer any questions regarding product and service requests.

c. Coordinate and provide project management of all products and services to manage, order, ship, AND deliver from the manufacturer until final acceptance by the PSHCS Interior Designer & COR, ROBIN WILLE.

d. Include products specified within the Statement of Work and that match the salient characteristics specified.

e. Awarded contractor shall submit proposed product drawings with dimensional information, cut sheets, isometric drawings and proposed materials, that meet or exceed the performance requirements and features in the salient characteristics. All drawings and product information shall be submitted for review by VA interior designer prior to manufacturing.

f. Provide maintenance manuals for all products specified.

4.0 Manufacturing Requirements

a. The manufacturer shall be expected to provide commercial and health grade furniture.

b. Manufacturer shall meet the design, manufacturing, and warranty requirements as outlined in this Statement of Work and Salient Characteristics.

c. Lead time shall be within industry standard 12-14 weeks from receipt of order (it is expected that there may be a manufacturing delay due to COVID related issues, please notify POC on updates to expected manufacturing lead times).

5.0 Delivery

The contractor will be responsible for coordinating delivery of items between all involved parties, including the facility Interior Designer, VA Warehouse, and the manufacturer.

a. Ship to campus location in quantities as noted above

b. Shipping and delivery charges must be calculated based on the geographical location in which the product will be delivered and installed. Vendor will be responsible for any additional freight charges incurred due to miscalculations.

c. Delivery of all items shall be pre-scheduled with the VA Interior designer for delivery with a minimum of 2 weeks before the arrival at the VA. If there are delays on any items, it must be communicated to the Interior Designer via e-mail. All furniture must be delivered to the specified campus VA Warehouse. Receiving hours are Monday – Friday 7:00am to 3:30pm. The delivery driver is REQUIRED to make an appointment, 72 hours in advance or the truck will be turned away.

Warehouse Manager: Russel White Phone: (206) 764-2356

d. Delivery dates and times will be identified by the Interior Designer and coordinated with the contractor and accommodated by manufacturer. Manufacturer to fabricate and ship in accordance to the established schedule.

e. Early and/or unscheduled deliveries will not be accepted. Rescheduling of shipments will be at manufacturer’s and/or vendor’s expense.

6.0 Warranty

Warranty information provided needs to indicate the length, what is covered, and the usage that warranty covers and must meet or exceed the following criteria:

a. The warranty of an item is to start on the date of acceptance of the products/services by the Government VA COR.

b. The Contractor agrees to furnish, without cost to the Government, replacement of all parts and material which are found to be defective during the warranty period. The cost of installation and travel of replacement material and parts shall be borne by the Contractor.

7.0 General Product Requirements – see also Salient Characteristics

1. All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion.

2. Display Cases shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

3. All products and components will be new; refurbished products will not be accepted.

4. Substitutions of the finishes shown/identified in the General Requirements section shall not be accepted.

5. Pricing shall include these exact finishes and colors or as chosen by the VA Interior Designer/COR.

6. It is the responsibility of the vendor to confirm correct quantities prior to order.

7. All finishes and final design requirements to be confirmed prior to manufacturing/delivery by interior designer/COR.

8.0 Acceptance

Contractor will correct deficiencies and punch list items within ten (10) business days after identification, unless deficiency requires fabrication of replacement parts/pieces in which the time allowance will be increased to thirty (30) calendar days for non-readily available or stock items.

See attachment,” Salient Characteristics” for specifications See attached document: Salient Characteristics_Art Display Cases- RW edits.

Sources Sought Notice