36C26021Q0567 0006.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 687-21-2-580-0067 36C260 Department of Veterans Affairs Network Contracting Office 20 5115 NE 82nd Ave, Suite 102 Vancouver

WA

98662 Y Department of Veterans Affairs Network Contracting Office 20 5115 NE 82nd Ave, Suite 102 Vancouver

WA

98662 To all Offerors/Bidders

36C26021Q0567 07-13-2021

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to:

08/24/2021 1700 Pacific 687-3610162-580-850300-2581 010050176 A. Purpose of this amendment is to extend response due date to answer questions.

B. The Statement of Work is Hereby Changed.

C. Offers are now due no later than 8/24/21, 17:00 Pacific Standard time.

D. There are no other changes to this RFQ.

Krystal Weeks Contracting Officer

UPDATES TO THE STATEMENT OF WORK TO READ:

· Task 13 in section 3.0 under contractor responsibilities has been added to read - Contractor will provide test results within 14 days of receipt on a PDF laboratory report sent to the VA by email.

· Section 5. Quote Preparation Instructions 5.1 states “** ALL OFFERORS ARE REQUIRED TO SUBMIT PARTS 1 THROUGH 4 BELOW TO BE CONSIDERED RESPONSIVE ON THIS SOLICITATION.”

a. It lists Part I, Part II, and Part III, can the government clarify Part 4 requirements? Correction to basis of selection has been performed. Part 4 has been removed.

b. Can the government clarify if all parts can be submitted as one proposal document? All parts can be submitted as one proposal document.

QUESTIONS:

1. Is this a new requirement? This is a new requirement

2. Question/Comment - The language of the SOW calls out instructions that would be used for outsourcing clinical testing to a reference laboratory, PHI, reference ranges, HIPPA, etc. None of this applies to testing of water for Legionella.

a. Will the government update the Statement of Work and Section 3.0 to reflect Legionella testing?

Tasks 3-6 regarding PHI and HIPPA in section “3.0 Contractor responsibilities” have been removed from the Statement of work.

3. -Can the government clarify if the contractor is responsible for providing all supplies for Legionella water samples and dental water samples for HPC for the VA to conduct the collection of samples and then ship to the laboratory.

· Answer: Task 1 The contractor is responsible for providing all supplies for Legionella water samples and dental water samples for HPC for the VA to conduct the collection of samples and then ship to the laboratory.

4. Table 1 Test Frequencies and Quantities: Oxidant Residual – What method does the VA require to measure oxidant residual?

· Answer: Residual oxidant requirement is hereby removed from the statement of work.

5. - Task 16 states, “Contractor shall have the ability to process up to 80 samples submitted at one time” but Table 1 only indicates the possibility of 40 samples per quarter. Can the government clarify this language to read 40 samples in Task 16?

· Answer: Section 3.0 task 12 lists in the Statement of work to read, “Contractor shall have the ability to process up to 40 samples submitted at one time” and has been removed from table 1 under section 1.5 Statement of work.

A.1 STATEMENT OF WORK

1.0 GENERAL:

1.1 Authority: The Contractor agrees to provide Health Care services in accordance with the terms and conditions stated.

1.2 Services Required: Jonathan M. Wainwright Memorial Veterans Affairs (JMWM VA) Health Care System, 77 Wainwright Dr, Walla Walla, Washington requires laboratory testing for legionella testing, total heterotrophic plate count, and oxidant residual. Locations and quantities are designated in Table 1. Retesting may be required in the event samples return positive results.

1.3 Place of Performance: The Contractor shall perform testing at the contractor’s site.

1.4 Period of Performance: This will be for a base year and 4 option years.

1.5 Scope of Work:

a. This service is only for the JMWM VA Healthcare System. It will be a firm fixed price with estimated quantities. The Contractor shall be paid on a monthly basis for each month’s services in arrears.

b. The Contractor performs testing of JMWM VA Healthcare System specimens sent to the reference laboratory.

c. Water samples will be collected from points in the water distribution systems defined and periodically change by the VA, where the end user comes in contact with the water (e.g., faucets, showers, ice machines, and drinking fountains) and will be inclusive of all water lines and outlets, the VA will define and change periodically. Samples will be collected in the quantities and at the buildings listed in table 1.

Dental (Buildings 145) Quarterly

2. Qualifications: The Reference Laboratory shall provide in accordance with all applicable federal, state, and local regulations, laws, and ordinances, and in accordance with the specifications outlined for accreditation certification, Legionella testing. All requirements and provisions defined in the specification of this solicitation shall apply to any laboratory, i.e. branch, division, sub-contractor, etc. performing reference testing on behalf of the Reference Laboratory.

2.1 Technical Direction:

1. Invoices: Invoices shall be submitted monthly in arrears with the following information

a. Contract number and purchase order number.

b. Station ID (687)

c. Date and times of service

d. Test

2. Marketing: Contractor shall not advertise or use any marketing material, logos, trade names, service marks, or other material belonging to the VA without consent.

3.0 CONTRACTOR RESPONSIBILITIES: The Contractor shall provide in accordance with all applicable federal, state, and local regulations, laws, and ordinances, and in accordance with the specifications outlined for accreditation certification if applicable, interpretation of specimen testing listed below. All requirements and provisions defined in the specification of this solicitation will apply to any laboratory, i.e. branch, division, sub-contractor, etc. performing reference testing on behalf of the Reference Laboratory.

Task 1. - Contractor shall supply bottles, chain of custody forms, boxes, shipping labels and other materials required for the collection and shipment to the laboratory of Legionella water samples and dental water samples for HPCs.

Task 2. Contractor is responsible for providing an Electronic Data Interchange (EDI) between Walla Walla VA Water Safety Committee and the reference lab for an interface feeding test result data directly from the contractor into the lab information system. The EDI shall be protected through the use of VA approved encryption algorithms and products as required. All access shall be controlled by authentication methods to validate approved users.

Task 3. The Contractor shall consult with the Walla Walla VA Water Safety Committee on test result by telephone as needed.

Task 4. The Contractor shall provide Walla Walla VA Water Safety Committee with means of communication to the contractor to permit immediate inquiry regarding the status of pending tests.

Task 5. The Contractor shall provide data on tests not performed due to issues such as sample type, quantity or stability.

Task 6. The Contractor must have the ability to provide test related information that can be used to help select the proper test and interpret results readily available and easy to access.

Task 7. The Contractor must be certified by the Centers for Disease Control & Prevention Environmental Legionella Isolation Techniques Evaluation (ELITE) program as proficient at performing the culture of Legionella from environmental samples. Information about CDC ELITE certified laboratories can be found at https://wwwn.cdc.gov/elite/Public/MemberList.aspx.

Task 8. The Contractor shall follow CDC guidance, i.e., “rapid testing methods, such as polymerase chain reaction (PCR) and direct fluorescent antibody (DFA), are not recommended for the detection of Legionella in environmental water samples.”

Task 9. The Contractor shall have environmental microbiology accreditation from a recognized accrediting program.

Task 10. The Contractor Laboratories must also be able to determine if the Legionella detected in environmental samples is the species Legionella pneumophila serogroup 1.

Task 11. The Contractor must have the ability to store of the environmental isolate(s) for 6 months and be able to return the isolates to the facility upon request.

Task 12. The Contractor shall have the ability to process up to 40 samples submitted at one time.

Task 13. Contractor will provide test results within 14 days of receipt on a PDF laboratory report sent to the VA by email.

4.0 GOVERNMENT RESPONSIBILITIES:

4.1 Oversight of Service/Performance Monitoring:

1. Oversight and performance monitoring will be accomplished by verification by VA staff, which assures the VA pays for only those services actually requested.

2. The services specified in this contract may be changed by written modification to this contract. The modification will be prepared and approved by the VA contracting officer prior to becoming effective.

3. ORDER OF PRECEDENCE: The terms, conditions, and attachments referenced herein, including any formal written modifications thereto, constitute the complete agreement between the parties and take precedence over any other language, oral or written.

4. Contracting Officer: The Contracting Officer (CO) is responsible for the overall administration of this contract. Contractor is advised that only the Contracting Officer, acting within the scope of his/her duties and responsibilities, has the authority to make changes to the contract, which affect contract prices, terms and conditions of this contract:

5. Governing Law: This contract shall be governed, construed and enforced in accordance with Federal Law.