36C26021Q0538 0001 Amendment.docx

36C26021Q0538

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

05-11-2021

648-21-3-5100-0095

36C260

Department of Veterans Affairs Network Contracting Office 20 5115 NE 82nd Ave, Suite 102 Vancouver WA 98662

Y

Network Contracting Office 20

5115 NE 82nd Ave, Suite 102

To all Offerors/Bidders

05-12-2021

X

648-3610162-5100-850300-2543 010050100

a. The purpose of this amendment is to address questions. )see attached)

b. Response Date is extended to 5/21/2021 at 9:00 am PST.

c. There are no other change to the solicitation as a result of this amendment.

d. The VA Contracting POC is Robert Giard at Robert.Giard@va.gov.

Continuation Page

a. The Government is providing answers to solicitation questions.

Solicitation Questions:

1. Can You provide the most recent contract or task order number?

Government Response: Contract was previously awarded under Contract VA260-16-P-0473 on 2/29/2016 and FAR 52.217-8 was exercised. Award was to Stericycle, Inc.

2. In Section B.2 Paragraph 3, subparagraph b stats “the Contractor will have an office located no more than 30 miles away from either the Vancouver Division or the Portland Division”. How did the government arrive at a maximum distance of 30 miles from Vancouver or Portland Division? Is there any other acceptable distance?

Government Response: The contract has emergency clauses and covers emergency situations. Situations have occurred where the Government needs immediate, “non-emergency” waste pickups or additional help as outlined in the Statement of Work. If the pickups are not made the Government is in violation of Federal, State, and Local regulations.

The distance was chosen to stay away from showing bias toward companies located specifically in the city of Portland or the city of Vancouver. The Government will expand this radius to 50 miles as long as the company can respond when needed.

3. Clin 0014 - RCRA Black Pharmaceutical containers is the only Clin for replacement containers. Is the Contractor to assume all other waste containers (RCRA, hazardous and non-hazardous, universal waste containers of all sizes) are not to be provided by the Contractor?

Government Response: All containers are to be provided by the Contractor. This includes RCRA, Hazardous and Non-Hazardous, and Universal Waste Containers of all sizes.

3. There are no CLINs for new drums, poly drums, light bulb containers, etc. of any size. Is the VA supplying their own replacement containers?

Government Response: Although the VA may supply some used containers to be re-purposed for waste storage, the VA is not supplying any containers.

TBD

NET 30

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

648-21-3-5100-0095

05-10-2021 Robert Giard 360-816-2767 05-19-2021

1:00 PM

PDT

36C260

Department of Veterans Affairs Network Contracting Office 20

562112 $41.5 Million

N/A

Portland VA Medical Center Warehouse 1601 East Fourth Plain Blvd Vancouver WA 98661 Y Department of Veterans Affairs Network Contracting Office 20

FMS-VA-2(101)

Financial Services Center

PO BOX 149971

Austin TX 78714-9971

The Contractor shall provide Hazardous Waste Disposal Services in Accordance with the attached Statement of Work for the Portland VA Health Care System.

Offeres shall thoroughly review the quote preparation.

The Period of Performance is as follows:

Base Year: 01 June 2021 - 31 May 2022 1st Option Period: 01 June 2022 - 31 May 2023 2nd Option Period: 01 June 2023 - 31 May 2024 3rd Option Period: 01 June 2024 - 31 May 2025 4th Option Period: 01 June 2025 - 31 May 2026

VAAR 852.219-10 VA Notice of Total SDVOSB Set-Aside applies to this solicitation.

See CONTINUATION Page

648-3610162-5100-850300-2543 010050100

Krystal Weeks Contracting Officer

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C260 Department of Veterans Affairs Network Contracting Office 20 5115 NE 82nd Ave, Suite 102 Vancouver WA 98662

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center

PO BOX 149971

Austin TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 STATEMENT OF WORK

1. Background.

This contract is required to dispose of hazardous waste generated by our facilities according to requirements of state and federal law and VA directives.

This contract establishes a price for the removal of hazardous wastes during the period of performance. The Contractor shall invoice for each removal, and only for the materials removed. Further, all products will be weighed to ensure accuracy of waste removal.

2. Scope.

The contractor shall provide hazardous waste disposal services, spill clean-up, and lab pack services, chemical pickup services from VA Portland Health Care System (VAPORHCS), 3710 SW US Veterans Hospital Rd, Portland OR, 97239 and Vancouver Division 1601 E. Fourth Plain, Vancouver WA 98661

3. Specific Tasks.

a. The contractor shall provide all labor, materials, tools, packaging, equipment, analysis, travel, transportation, documentation, waste treatment, disposal and support services required to categorize, package, transport, document and dispose of hazardous wastes from VA facilities mentioned. Work shall be performed in accordance with all applicable, Federal, State, Local and all governing regulations.

b. The Contractor will have an office located no more than 30 miles away from either the Vancouver Division or the Portland Division

c. All hazardous materials generated at the Vancouver and Portland Divisions will be packed and disposed of by the Contractor in accordance with current Federal, State and local guidelines governing regulated hazardous and non-hazardous chemical wastes. The scope covers two different waste services, weekly chemical pickup from satellite accumulation areas in Portland and Vancouver, as well as scheduled 90 day hazardous waste pickup from the central accumulation storage area from each campus.

i. Weekly waste pickup

1. Wastes are normally collected from one location at each Division, but may include isolated requests to collect from laboratories, clinics, or maintenance areas. The wastes will be segregated by hazard class or chemical compatibility and labeled appropriately. Each item must be logged on provided spreadsheet. A cart will be provided for pickup. The waste pickup will include pharmacy wastes, toxics, reactive, corrosives, flammables, non-hazardous, pesticides, cylinders, used oils, and many other chemical wastes throughout the facility. The list of areas is attached to this SOW.

ii. Quarterly Waste Removal

1. All wastes will be picked up at least every 90 days at the Portland Division and at least 180 days at the Vancouver Division. The COR or designee has the right to initiate emergency calls to the contractor, if necessary.

2. Waste pickup shall be done during regular working hours of 07:00am to 3:30pm, Monday – Friday, except weekends and Federal Holidays. The contractor shall contact the COR or designee prior to commencing any work on the premises.

iii. The contractor is not required to provide service on the following U.S. Government holidays, nor will the Contractor be paid for these holidays. However, if the scheduled service date falls on a national holiday, a mutually agreed upon alternate date that week shall be scheduled.

National holidays observed by the Federal Government:

d. Spill Clean-up. Vendor shall be available as needed to provide chemical spill clean-up services. The VA shall not provide personal protective equipment to do said clean-up and staff that provide the service must be HAZWOPER certified to clean up spills.

e. The pickups will be scheduled in sufficient frequency so that no waste will remain on VA property for more than 90 days at the Portland Division or more than 180 days at the Vancouver Division and that the onsite storage areas are maintained in an orderly condition.

f. The contractor shall collect hazardous waste during periods of inclement weather. In cases of severe weather, the COR may authorize exceptions. When exceptions are granted, the contractor shall make up all missed collections within 24 hours after the severe weather has terminated, unless the COR authorizes additional time.

g. The Contractor will provide all manifests and documentation that apply to the removal and disposal of hazardous chemical waste conducted by its workforces and/or its subcontractors. The Contractor will furnish a properly executed and legible copy of the appropriate manifests required to document the safe shipment and proper disposal of hazardous waste generated by the Government under the terms of this contract.

h. The Contractor will provide a calendar year annual summary of wastes generated to include manifest numbers, TSDF information, waste codes, disposal codes, etc., in support of the facility’s annual waste reports.

i. The Oregon annual summary will be delivered to the COR in electronic form by way of Microsoft Excel file no later than the 15th of January of the subsequent year. A blank copy of the Excel file may be obtained from Oregon DEQ or the COR after award.

1. The annual summary will conform with the most recent format prescribed by Oregon DEQ. Currently the specific format file is:

a. FixTables DEQ.xlsx. The following tabs within the FixTables DEQ.xlsx will be completed:

i. DF1 – WasteStreamPrimaryFile

ii. DF2 – GMShipmentsSent

ii. The Washington annual summary will be delivered to the COR in electronic form by way of Microsoft Excel file no later than the 15th of January of the subsequent year.

1. The annual summary will be in Microsoft Excel format.

i. Vendor shall provide pharmaceutical formulary report for pharmaceuticals upon request (but not more than once per year). The report will be in Excel format and contain the following elements at minimum:

1. NDC Number

2. Product Name

3. Amount

4. Unit

5. Form

6. Primary EPA Code

7. Primary EPA Code Description

8. Other EPA Codes

9. State Codes

10. DEA Regulated

11. Aerosol

12. Oxidizer

13. LD50

14. Mercury

15. Carcinogen

16. Chemotherapy

17. Endocrine Disruptors

18. OSHA

19. Infectious waste

20. Waste Sort Code

21. DOT Shipping Name

j. The Contractor is required to comply with all Federal, State and local regulations, policies and procedures regarding tracking, record keeping, manifesting, and documentation of all waste collected. The contractor will be required to comply with all changes to such Federal, State and local regulations and procedures which occur during the term of this contract. The Contractor will provide to the Government any additional certifications that may be required because of changes in such laws.

k. The contractor will prepare profiles of wastes as required by any transfer or disposal facility. The Contractor shall be responsible for any required chemical analysis including, but not limited to, pH testing, Leaching Procedure (TCLP), solids content analysis, etc. The Contractor is required to perform characterization of all waste streams identified by each facility using process knowledge, identity of the chemicals, and other types of chemical analysis including, but not limited to, TCLPs. Documentations of these waste stream characterizations must be provided to the medical center. Chemical wastes shall include, but not be limited to, ignitables, corrosives, poisons/ toxics, and reactive wastes.

l. Contractor will dispose of hazardous waste in a manner that leaves no future expense potential to the VA or the federal government. Wastes should be disposed of in the following preferred priority:

i. Recycling of chemicals to another party for future use if economically feasible and practical.

ii. Treatment of the chemical waste (at a facility approved for such processing by an appropriate state or federal agency) in a manner that renders it no longer a hazardous waste as defined in the 40 CFR series.

iii. The long-term internment (burial) in a secure chemical landfill site approved for such by the appropriate state or federal agency.

m. Acceptance of the hazardous waste at a properly permitted treatment, storage, or disposal site does not constitute disposal and/or completion of the contract. It is the prime contractor’s responsibility to obtain all necessary documentation to prove that the timely end disposal of all items has been accomplished.

n. All contractor vehicles shall be placarded and equipped in accordance with DOT regulations of the applicable state and US Dot. Vehicles shall contain all emergency equipment required by DOT.

o. Shipments outside of this country are prohibited under this contract (unless prior approval is received in writing from the COR).

p. The Contractor will be responsible for properly containerizing all lab-packs and for assuming all safety measures (example: PPE) to prevent harm or injury to VA patients, visitors, employees, contractor employees and the environment (example: storm drain covers). The local VA CORs, Safety Officer, Industrial Hygienists, and GEMS Program Manager have the authority under this contract to present a verbal “stop work order” pertaining to job activity they reasonably believe represents an imminent hazard to life, property, or the environment. This verbal order shall be followed up by a written stop work order issued by the Contracting Officer as soon as feasible after the imminently hazardous situation has been stabilized or abated.

q. The Contractor shall be responsible for the cleanup of all spills or leaks that occur during the packaging of the waste or the transportation process. Cleanup shall be in accordance with all applicable regulations. The contractor shall report all spills/ leaks that occur on the medical center property immediately to the COR. Spills or leaks that occur during the transportation of the materials shall be reported to the medical center COR within 24 hours of the occurrence. A written report of the circumstances shall be sent to all regulatory agencies if applicable and a copy provided to the COR.

r. Emergency Response

i. The Contractor will provide 24/7 Emergency Response services to respond to discharges of oil or other hazardous substances and allow customer to list Contractor as a provider of services in emergency response plans and regulatory reporting.

ii. The Contractor will provide adequate Emergency Response equipment and personnel at the site of the spill no more than 4 hours after the original notification of a spill incident.

iii. The services completed in connection with emergency response to discharges of oil of other hazardous substance may include, but not limited to, the following:

1. Containment, recovery, repackaging, and removal of materials;

2. Site evaluation, decontamination and restoration;

3. Transportation, storage, treatment, or disposal of wastes;

4. Technical services, including sampling, laboratory analysis, and other related services;

5. Supervision, labor, materials, tools, and equipment for the performance of the services;

6. Necessary precautions for the safety of its employees.

s. The Contractor shall ensure that vehicles used for transportation of hazardous materials are stocked with sufficient supplies to handle hazardous materials that require special packaging, spills, leaking drums or other conditions that could occur while performing a routine pickup.

t. Should hazardous waste be released during the performance of services under this contract, through no fault of the VA facilities, the Contractor will be responsible for all costs associated with the satisfactory remediation of the incident. This will include the cost of all labor and materials as well as any actual damages incurred to the facility and harm caused to patients, visitors and staff of the medical center. The remediation efforts shall be performed to the satisfaction of the regulatory authorities and the local COR.

u. The facility is interested in aggressively reviewing waste minimization opportunities. The contractor may suggest or share examples of waste minimization practices or programs that have developed for other facilities. Specific examples from healthcare or research facilities are preferred.

v. The contractor shall perform routine waste minimization evaluations for each VA facility. Waste minimization could include, but is not limited to, recycling, green product substitution, and waste management or consolidation practices. The contractor shall provide waste minimization opportunities in writing to the VA on a quarterly basis. The contractor shall track the changes or impact to waste stream volumes when waste stream minimization efforts are implemented and provide a report to the VA on a quarterly basis.

w. If performance issues arise in the performance of the contract, the VA reserves the right to obtain the required service from another source capable of full performance of these contract requirements, and to charge the contractor with any excess cost which may result there from.

x. The Contractor shall furnish lab packaging items required for transport and disposal, except specified by the COR; to include labels, sorbent materials, manifests, and drums that meet with EPA, DOT, Washington State, and Oregon State requirements for the proposed use.

y. Containers used for collection of hazardous waste will be contractor-provided, government-approved containers. This includes all required RCRA pharmaceutical waste collection containers (black colored bins) and proper labeling (i.e., dangers, DOT requirements) for placement in the clinical areas.

i. Container must meet PGII packaging requirements and have a leak resistant gasket.

ii. Containers will be delivered Vancouver Division and Portland Division hazardous waste central collection locations upon request by the GEMS Program Manager. Sizes preferred: 18 Gallons. Waste bins must be approved by the COR prior to use.

4. Deliverables:

a. Invoices. The Contractor is required to submit invoices monthly through the VA invoice submittal system. Invoices shall include the following information:

i. Purchase Order numbers

ii. Date a service was performed

iii. Type and description of services

iv. Applicable serial numbers

v. Total Charges

vi. Contractor shall submit completed invoices within 45 days of pickup

b. Shipments:

i. The contractor will provide the COR or designee with a detailed inventory list of all lab packs or other consolidated waste drum containers. Any discrepancies between the pickup inventory list and what was actually disposed must be thoroughly documented by the contractor and submitted to the COR or designee immediately after receipt of disposal. The COR or designee will investigate the discrepancy for validation.

ii. The Generator Copy, Generator State Copy, and Destination State Copy of the executed manifest (signed manifest will be provided to the facility within 30 days) will be provided to the COR or designee when hazardous waste is disposed of as applicable and before the removal of any waste from facility.

iii. The contractor will provide to the COR or designee all properly executed and signed manifests, inventory lists of lab packs, bill of ladings, land disposal restriction documents, a log of shipped items to include CLIN, number of containers removed and container size, or any records associated with shipments prior to removal or transport of items from the premises.

c. Licenses and Permits:

The Contractor will, without additional cost to the Government, provide and maintain all licenses and permits for operational personnel, trailers, containers, vehicles and other resources required for proper removal of hazardous waste in accordance with all applicable Federal, State, Municipal, and local regulations, for example, (e.g. OSHA, EPA, MDRNE, 49 CFR, DOT). If appropriate licenses are not maintained in accordance with Federal and State requirements, the VA may terminate the contract effective upon discovery. The VA reserves the right to halt work if the Contracting Officer and or COR determine work is being done in an unsafe/unhealthy manner or that could harm the environment. VA will not incur additional costs if work is halted for good cause. The below items must be provided prior to award and annually within 30 days of renewal of this contract:

i. Current waste transporter permit(s).

ii. List of all transfer stations, treatment, storage and disposal facilities (TSDFs) including incineration, wastewater and sludge treatment facilities that shall be utilized during this contract to include the capacity of these facilities and the waste codes for the waste streams they are permitted to accept by treatment technology. Address, phone number and other contact information shall be provided. The VA reserves the right to inspect each of these facilities before approving its use or at any time during or after contract period while VA wastes are present.

iii. Copy of Operator permit(s).

iv. Certificates of training and experience of staff and/or personnel who will perform site work under this contract (all technicians that will work on VA premises will be expected to have received at least the minimum training required by law as specified in 29CFR 1910-120, 40 CFR Parts 260-265 and 49 CFR Parts 171-178.

v. Provide a copy of US EPA identification number(s) certificate for each business entity operated by the contractor that will provide service regarding any aspect of VA waste disposal program (i.e. storage, transfer, incinerator sites).

vi. Provided a copy of certificate of registration with the State EPA as a hazardous waste hauler for each business entity operated by the contractor that will provide hazardous waste transportation services for any aspect of VA waste disposal program.

d. Work Plan.

Provide a plan describing Standard Operating Procedures (SOPs) that will be followed while conducting normal hazardous waste management activities. The contractor shall describe:

i. Site safety and contingency procedures (e.g. spill management and injury management).

ii. Emergency response procedures (e.g. ER capabilities and experience and limitations and ER equipment maintained).

iii. Staff training in Emergency response and handling or hazardous materials. (e.g. certifications)

iv. Operational procedures and site management structure.

v. Supplies and equipment practices.

vi. Material sampling procedures.

vii. Hazard assessment and categorization procedures.

viii. Packing procedures.

ix. Quality assurance and quality control procedures to ensure materials are properly identified, categorized, and packaged, and paperwork is properly completed.

x. Procedures for gaining waste acceptance into a transfer/ disposal facility.

xi. Contractor and project management procedures.

xii. Provide a list of names, titles, addresses, telephone numbers (including cellular), pager/beeper numbers, facsimile numbers and e-mail addresses of key managers, supervisors, customer service and field service personnel performing under this contract.

e. Provide information identifying any proposed subcontractors and identifying services to be performed by the subcontractors. Contractor must submit evidence that subcontractor is qualified and legally able to provide services. (ALL subcontractors must be approved by the COR or designee prior to performing any duties under this contract and Limitations of Subcontracting applies).

f. The Contractor shall list, for the past three years, any violations and/or citations that the Contractor has received for non-compliance with any universal and hazardous waste laws and permit requirements, and/or OSHA or EPA regulations. The Contractor shall include information for all related business entitles including associated firms that are owned by the Contractor or owned by a common parent company that will be involved in any portion of the processing of the wastes generated by the Portland VA Medical Center. If no discharge or violations have occurred, Contractor must provide a statement that certifies no discharges or violations have occurred.

5. Performance Monitoring Quality will be monitored by evaluating prompt and complete service as specified in the contract, by observing onsite work, by reviewing manifests and other documentation filled out by the contractor, and by evaluating completeness of recordkeeping including availability of Certificates of Destruction.

6. Security Requirements The contractor will not have access to VA Information systems. They will have limited access to non- public parts of the facility. Contractor personnel working at the VA Portland Health Care System must possess Department of Veteran Affairs PIV badges. The application to obtain a PIV badge includes fingerprinting and a background investigation. This identification must be kept in their possession at all times. Personnel may be required to show identification at time of pickup or in response to an inquiry by VA Police.

7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

None.

8. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work.

Possible disposal of a non-contract items. Possible extension of term of service with option years.

b. Identification of Potential Conflicts of Interest (COI).

None known.

c. Identification of Non-Disclosure Requirements.

Contractors will have access to no sensitive or proprietary information.

d. Inspection and Acceptance Criteria.

Quality will be monitored by evaluating prompt and complete service as specified in the contract, by observing onsite work, by reviewing manifests and other documentation filled out by the contractor, and by evaluating completeness of recordkeeping including availability of Certificates of Destruction.

9. Risk Control The Contractor shall describe the training programs used to protect the health and safety of employees and to develop the capabilities and expertise of employees. The Contractor should address the types and content of initial and on-going training, frequency of training, trainer qualifications, and training program regulatory compliance. Contractor shall have emergency response training as described above as well as permits and licenses.

10. Period of Performance.

This contract will begin June 01, 2021 thru May 31, 2022 and Four (4) Option Years thereafter.

11. Definitions:

CO / CONTRACTING OFFICER: The person executing this contract on behalf of the Government and the only person authorized to make changes to the contract.

COR / CONTRACTING OFFICER’S REPRESENTATIVE: Person or persons authorized to act for the Contracting Officer within the limits of his / her authority.

FEDERAL HOLIDAYS: New Year’s Day, Martin Luther King Jr. Birthday, President Day; Memorial Day, Independence Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day and any day determined by the President of the United States to be a Federal Holiday.

12. Weekly Collection Locations:

PORTLAND CAMPUS

PORTLAND CAMPUS

PORTLAND CAMPUS

PORTLAND CAMPUS

VANCOUVER CAMPUS

Community Living Center

State home pharmacy

Warehouse

M&R Shops

Outpatient pharmacy

Dental

Clark County Building

Dental

Eye Clinic

Primary Care

Imaging

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Base Year: 01 June 2021 – 31 May 2022

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Waste CODE D001, F003: Alcohols/Acetonitrile Pre-packed in Various Gallon Drums:

0001A

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Waste CODE D001, F003: Alcohols/Acetonitrile Pre-packed in Various Gallon Drums:

55 Gallon Drum

0001B

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Waste CODE D001, F003: Alcohols/Acetonitrile Pre-packed in Various Gallon Drums:

30 Gallon Drum

0001C

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Waste CODE D001, F003: Alcohols/Acetonitrile Pre-packed in Various Gallon Drums:

20 Gallon Drum

0001D

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Waste CODE D001, F003: Alcohols/Acetonitrile Pre-packed in Various Gallon Drums:

15 Gallon Drum

0001E

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Waste CODE D001, F003: Alcohols/Acetonitrile Pre-packed in Various Gallon Drums:

10 Gallon Drum

0001F

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Waste CODE D001, F003: Alcohols/Acetonitrile Pre-packed in Various Gallon Drums:

5 Gallon Drum

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Cylinders of compressed gas, such as calibration gasses or flammable gasses

0002A

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Cylinders of compressed gas, such as calibration gasses or flammable gasses

Propane H Tank

0002B

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Cylinders of compressed gas, such as calibration gasses or flammable gasses

Propane D Tank

0002C

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Cylinders of compressed gas, such as calibration gasses or flammable gasses

Propane E Tank

0002D

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Cylinders of compressed gas, such as calibration gasses or flammable gasses

Propane Lecture Cylinder

0002E

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Cylinders of compressed gas, such as calibration gasses or flammable gasses

Other Flammable Cylinders H Tank (L)

0002F

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Cylinders of compressed gas, such as calibration gasses or flammable gasses

Other Flammable Cylinders D Tank (S)

0002G

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Cylinders of compressed gas, such as calibration gasses or flammable gasses

Other Flammable Cylinders E Tank (M)

0002H

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Cylinders of compressed gas, such as calibration gasses or flammable gasses

Other Flammable Cylinders Lecture Cylinder

0002I

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Cylinders of compressed gas, such as calibration gasses or flammable gasses

Calibration Gases or inert gases - H Tank

0002J

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Cylinders of compressed gas, such as calibration gasses or flammable gasses

Calibration Gases or inert gases - D Tank

0002K

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Cylinders of compressed gas, such as calibration gasses or flammable gasses

Calibration Gases or inert gases - E Tank

0002L

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Cylinders of compressed gas, such as calibration gasses or flammable gasses

Calibration Gases or inert gases - Lecture Cylinder

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Used Oil bulk liquid and oily rags, prepacked, oily cleanup debris

0003A

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Used Oil bulk liquid and oily rags, prepacked, oily cleanup debris

Used Oil - 55 Gallon Drum

0003B

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Used Oil bulk liquid and oily rags, prepacked, oily cleanup debris

Used Oil - 30 Gallon Drum

0003C

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Used Oil bulk liquid and oily rags, prepacked, oily cleanup debris

Used Oil - 20 Gallon Drum

0003D

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Used Oil bulk liquid and oily rags, prepacked, oily cleanup debris

Used Oil - 15 Gallon Drum

0003E

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Used Oil bulk liquid and oily rags, prepacked, oily cleanup debris

Oily Debris - 55 Gallon Drum

0003F

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Used Oil bulk liquid and oily rags, prepacked, oily cleanup debris

Oily Debris - 30 Gallon Drum

0003G

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Used Oil bulk liquid and oily rags, prepacked, oily cleanup debris

Oily Debris - 20 Gallon Drum

0003H

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Used Oil bulk liquid and oily rags, prepacked, oily cleanup debris

Oily Debris - 15 Gallon Drum

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Used Misc. flammable liquids & solids to lab pack for incineration. May include paint

0004A

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Used Misc. flammable liquids & solids to lab pack for incineration. May include paint

Flammable Liquids - 55 Gallon Drum

0004B

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Used Misc. flammable liquids & solids to lab pack for incineration. May include paint

Flammable Liquids - 30 Gallon Drum

0004C

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Used Misc. flammable liquids & solids to lab pack for incineration. May include paint

Flammable Liquids - 20 Gallon Drum

0004D

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Used Misc. flammable liquids & solids to lab pack for incineration. May include paint

Flammable Liquids - 15 Gallon Drum

0004E

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Used Misc. flammable liquids & solids to lab pack for incineration. May include paint

Flammable Liquids - 12 Gallon Drum

0004F

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Used Misc. flammable liquids & solids to lab pack for incineration. May include paint

Flammable Liquids - 10 Gallon Drum

0004G

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Used Misc. flammable liquids & solids to lab pack for incineration. May include paint

Flammable Liquids - 5 Gallon Drum

0004H

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Used Misc. flammable liquids & solids to lab pack for incineration. May include paint

Flammable Solids or Mix of Solids & Liquids - 55 Gallon Drum

0004I

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Used Misc. flammable liquids & solids to lab pack for incineration. May include paint

Flammable Solids or Mix of Solids & Liquids - 30 Gallon Drum

0004J

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Used Misc. flammable liquids & solids to lab pack for incineration. May include paint

Flammable Solids or Mix of Solids & Liquids - 20 Gallon Drum

0004K

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Used Misc. flammable liquids & solids to lab pack for incineration. May include paint

Flammable Solids or Mix of Solids & Liquids - 15 Gallon Drum

0004L

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Used Misc. flammable liquids & solids to lab pack for incineration. May include paint

Flammable Solids or Mix of Solids & Liquids - 12 Gallon Drum

0004M

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Used Misc. flammable liquids & solids to lab pack for incineration. May include paint

Flammable Solids or Mix of Solids & Liquids - 10 Gallon Drum

0004N

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Used Misc. flammable liquids & solids to lab pack for incineration. May include paint

Flammable Solids or Mix of Solids & Liquids - 5 Gallon Drum

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Used Aerosols for incineration, D001, lab pack or prepackaged inhaler pharmaceuticals

0005A

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Used Aerosols for incineration, D001, lab pack or prepackaged inhaler pharmaceuticals

0005B

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Used Aerosols for incineration, D001, lab pack or prepackaged inhaler pharmaceuticals

18 Gallon Drum

0005C

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Used Aerosols for incineration, D001, lab pack or prepackaged inhaler pharmaceuticals

0005D

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS: Used Aerosols for incineration, D001, lab pack or prepackaged inhaler pharmaceuticals

Services, Non-Personal:

The Contractor shall provide Hazardous Waste Disposal Services for Portland VA HCS:

Poison / Toxic liquid or solid waste to lab pack for incineration, examples include methylene chloride, ethidium bromide

0006A

Services, Non-Personal:

Poison / Toxic liquid or solid waste to lab pack for incineration, examples include methylene chloride, ethidium bromide

0006B

Services, Non-Personal:

Poison / Toxic liquid or solid waste to lab pack for incineration, examples include methylene chloride, ethidium bromide

0006C

Services, Non-Personal:

Poison / Toxic liquid or solid waste to lab pack for incineration, examples include methylene chloride, ethidium bromide

0006D

Services, Non-Personal:

Poison / Toxic liquid or solid waste to lab pack for incineration, examples include methylene chloride, ethidium bromide

0006E

Services, Non-Personal:

Poison / Toxic liquid or solid waste to lab pack for incineration, examples include methylene chloride, ethidium bromide