36C26020Q0485.docx

36C26020Q0485

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

663-21-1-823-0003 36C26020Q0485 06-10-2020 Laura Davis 253.888.4920 07-10-2020 17:00 36C260 Department of Veterans Affairs Network Contracting Office 20 1495 Wilmington Drive, Suite 360 DuPont WA 98327 X 812332 $41.5 Million N/A X Department of Veterans Affairs Puget Sound VAMC See PWS

663A Department of Veterans Affairs Network Contracting Office 20 1495 Wilmington Drive, Suite 360 DuPont WA 98327

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page Laundry/Linen services in support of the Puget Sound VAMC Please see PWS and Price/Cost Schedule Base Period: 1 October 2020 - 30 September 2021 Option Period 1: 1 October 2021 - 30 September 2022 Option Period 1: 1 October 2022 - 30 September 2023 Option Period 1: 1 October 2023 - 30 September 2024 Option Period 1: 1 October 2024 - 30 September 2025 Please see Section E2, Instructions to Offerors for Quote Preparation Instructions See CONTINUATION Page 663-3610162-823-857000-2540 010056190 X X Lynn M. Williams Contracting Officer

NET 30

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Laura Davis, 253.888.4920; laura.davis5@va.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

QUANTITY

Contractor to provide all labor, equipment, supervision and supplies to provide Full Service Laundry: Cleaning, Repair and Replacement of Common Hospital Linen IAW the SOW.

Contract Period: Base POP Begin: 10-01-2020 POP End: 09-30-2021

Contractor to provide all labor, equipment, supervision and supplies to provide Full Service Laundry: Cleaning, Repair and Replacement of Common Hospital Linen IAW the SOW.

Contract Period: Option 1 POP Begin: 10-01-2021 POP End: 09-30-2022

Contractor to provide all labor, equipment, supervision and supplies to provide Full Service Laundry: Cleaning, Repair and Replacement of Common Hospital Linen IAW the SOW.

Contract Period: Option 2 POP Begin: 10-01-2022 POP End: 09-30-2023

Contractor to provide all labor, equipment, supervision and supplies to provide Full Service Laundry: Cleaning, Repair and Replacement of Common Hospital Linen IAW the SOW.

Contract Period: Option 3 POP Begin: 10-01-2023 POP End: 09-30-2024

Contractor to provide all labor, equipment, supervision and supplies to provide Full Service Laundry: Cleaning, Repair and Replacement of Common Hospital Linen IAW the SOW.

Contract Period: Option 4 POP Begin: 10-01-2024 POP End: 09-30-2025

Page 1 of Page 1 of

B.3 PERFORMANCE WORK STATEMENT

1. The Veterans Affairs Puget Sound Health Care System (VAPSHCS) with campus locations at 1660 South Columbian Way; Seattle, WA 98108 and 9600 Veterans Drive; Tacoma, WA 98439 has a requirement for full commercial laundry services. The estimated volume is approx. two (2) million pounds per year.

2. The work required by this Performance Work Statement (PWS), consists of furnishing all labor, supervision, management, management support, supplies, reports, and materials, necessary to successfully perform laundry services. The Contractor shall process, package, and assist in loading/delivering laundry.

3. Soiled linen, patients clothing, uniforms, specialty items and general linens shall be shipped in facility identified linen shipping/receiving carts. The contractor shall separately process each Facility’s linens except for specialty items and uniforms. Specialty and uniforms will have a specially identified cart. The contractor shall transport each facility’s soiled linens to the laundry plant. Then, after the linens are cleaned and processed, the contractor shall transport the clean linens back to the original facility.

4. Individual facility linen items shall remain separate through all processing cycles; soiled receipt, pre-sort, washing, drying, post-sort, processing and clean shipment. The use of tags will be used to record the processing in and out time of each Medical Center’s laundry processing and maintain for time verification. A maximum of two empty washer pockets shall be placed in between each facility’s linen to ensure linens are kept separate through the tunnel washer. Soiled linen with the same wash/dry formulas shall be combined to conserve water, chemicals, utilities and energy to ensure full utilization of and avoid damage to laundry equipment.

5. All workmanship shall be in accordance with practices established by the National Association of Institutional Laundry Managers (ALM), and VA Laundry publications. It is intended that services shall include all processes necessary for the laundering of the articles even though every step involved is not specifically mentioned. All work shall be performed under sanitary conditions. After processing, laundered articles shall be in serviceable and sanitary condition.

6. Contractor shall provide copies of Material Safety Data Sheets for all chemicals.

7. The contractor shall provide delivery services to transport clean and soiled textiles daily including weekends and holidays.

8. Contractor shall be responsible for delivering and exchanging prepackaged clean linen carts for preloaded soiled linen carts. Carts average 28” wide x 54” long x 63” in height and may vary in quantity and weights from delivery to delivery, particularly subsequent to the weekends and/or holidays.

9. Any changes that require permanent adjustments in frequency or type of performance, shall be coordinated with the Contractor by the Contracting Officer’s Representative (COR) and approved by the Contracting Officer (CO) in writing, prior to initiation of such change to assure adequate contractual coverage.

10. Any items found to be unsatisfactorily cleaned shall be identified for the Contractor by COR. Items identified by the COR shall be returned on the next scheduled pickup after an unsatisfactory condition is discovered. These items are to be kept separate from the normal laundry items.

11. The contractor shall re-wash items as needed or directed by the COR. Responsibility for the cost of re-wash shall be borne by the party governing control over the cause for unsatisfactory cleaning.

12. Emergency situations may require alteration of schedules. Emergency situations will be defined by the COR. In the event of medical facility emergencies, disaster, or drills, the Contractor shall perform all services required by the Emergency Operations Plan. The Contractor shall respond to the requirements in the Medical Center Disaster Plan placed upon the "Laundry" or Textile Care Section.

13. This contract is intended to produce a minimal acceptable level of performance. The Government does recognize the possibility of the Contractor achieving the same or improved results due to innovative approaches and advances in the state-of-the-art of materials and supplies. Any proposed changes to these specifications are contingent upon the recommendations of the COR and the approval of the CO in a written modification to the contract.

14. All tasks accomplished by the contractor personnel shall be done so as to preclude damage or disfigurement of furniture and building structure. The contractor shall correct any damage caused by their employees to any part of the building or equipment or any area covered by this contract.

15. Contractor at the beginning of the contract will be determined by current on hand linen inventory between the COR and contractor and will a minimum of 4 days of PAR levels for each facility.

16. The contractor shall have a Contingency Plan that minimally addresses the following:

a. In the event services required are beyond the contractor's capacity, how the contractor will meet the requirements of this contract.

b. In the event of a labor dispute and / or strike how contractor will provide continuity of coverage with no interruption of service or reduction in the quality of service.

c. In the event of unforeseen circumstances i.e. national or local disaster to include but not limited to destruction of the facility, sabotage, or an act of God or nature that renders the contractor's facility unsafe or inoperable, how the contractor will continue to provide service.

17. Re-work will be completed within 72 business hours of linen identified as needed to be re-worked and sent to the sites within 96 business hours.

18. At no time will any laundry be left in a washer or dryer overnight whether it be washed or being prepped for wash.

SUPERVISION BY CONTRACTOR.

1. The contractor shall provide the CO and COR the name, address and telephone number where the Contractor's alternate for the CPM (when the CPM is not available), can be reached during normal business hours, 7:00 am - 3:30 p.m., Monday through Friday. The CPM and alternate shall also provide emergency phone numbers to be used during non-duty hours in the case of emergency situations.

2. The Contractor shall be responsible for the effective implementation of the Quality Control Program.

QUALITY CONTROL PROGRAM: The contractor shall establish and maintain a complete Quality Control Program (QCP) to ensure the requirements of the contract are met. The plan will include procedures to implement all quality requirements of the contract, which shall include the following:

1. Inspection of all the services required by this contract which specifically addresses the areas to be inspected and if those inspections are on a scheduled or unscheduled basis, how often the inspections will be accomplished, how the inspections will be documented, and the name and title of the individual who will perform the inspection (this person should be someone other than the Program Manager and who does not report directly to the Program Manager).

2. Methods of identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable. This includes but not limited to, procedures to assure proper temperatures, bleaches, bluing, chemical rinse, (sour) detergents and other additives consistent with the requirement of infectious linen.

3. Written records of all quality control inspections conducted by the contractor and corrective action taken to prevent continued recurrence of deficiencies. This documentation shall be made available to the COR or Contracting Officer at any time during the term of the contract. The contractor shall provide its Quality Control Reports and Infection Control Reports to the COR on the last working day of each month throughout the duration of this contract.

4. A plan to keep products segregated in accordance with their status, such as accepted, rejected, set aside for re-wash, and awaiting decision, to prevent intermixing and unauthorized use of soiled or contaminated linen.

5. A RAG-out report will be provided every 14 days with complete breakdown by linen items.

6. The contractor shall provide a web based electronic management system that shall at minimum monitor, track and report monthly laundering totals, both clean and dirty weights. Contractor shall provide at minimum of two logins with passwords accessing the program supplied by the contractor.

QUALITY ASSURANCE PROGRAM BY VA:

The government, at any time, may make unscheduled visits to the contractor’s facility to observe equipment and in-process work. A site visit of the Contractor’s facilities may be conducted prior to awarding any contract to determine the Contractor’s capability to perform these services. Site visits are made to observe compliance with safety procedures, assess the capacity of the facility, and observe the overall operation of the facility.

CORRESPONDENCE: All correspondence relative to this contract shall bear the VA Contract Number, contract title, and name of the VA Medical Center to which the correspondence pertains, and shall be addressed to the CO.

CONTRACTOR FURNISHED ITEMS:

In addition to items specified elsewhere in the contract, the contractor shall furnish:

1. All resources necessary to transport soiled linen from VAPSHCS to the contractor facility and to return clean linen to VAPSHCS.

2. A facility equipped and ventilated to prevent dissemination of contaminants and to ensure no cross-contamination of laundry. The ventilation system for this facility includes adequate intake filtration, negative and positive air flow, exchange rate, and exhaust in accordance with local, state, and federal requirements. All work shall be performed under sanitary conditions and have a complete barrier wall and pass through washing system that separates soiled linen from clean linen.

3. All soaps, chemicals, detergents, bleaches, starches, sizing, spotting agents, hangers, plastic and other packaging materials.

4. Tools, bundle tie machine, miscellaneous materials and supplies.

5. All staffing necessary to properly sort, clean, dry, press, fold and repair any damaged linens.

6. All training for contractor staff.

7. Appropriate protective clothing for contractor staff.

8. Physical examinations for contractor staff.

9. A packing slip type document for each cart delivered. This document shall identify the contents on the cart by item count for each type item on the cart.

10. The Contractor shall furnish all materials necessary to perform the tasks specified in the contract. Technical literature and descriptive brochures on all materials (including wash formula chemicals) proposed for use by the contractor shall be submitted to the CO for approval prior to contract start and whenever a change is requested.

11. Material Safety Data Sheets (MSDS) to the VA prior to using any chemical utilized in the fulfillment of this contract.

SPECIFIC TASKS: 1-13

The following tasks are to be performed by the contractor. All work is to be performed in accordance with the Contractor’s approved Procedures and Quality Control Manuals.

TASK -1: LAUNDRY SERVICES: The contractor shall provide full commercial medical center laundry cleaning, in accordance with the terms and conditions of this contract, including but not limited to hospital linens, employee uniforms and patient clothing. All specialty items shall be stamped with VA logo.

TASK-2: PICK UP AND DELIVERY SERVICES: The contractor shall be responsible for the pickup and delivery of all soiled / contaminated and clean linen for both campuses; loading and unloading of all items for both campuses. The transport vehicles will be disinfected after each soiled collection pick-up.

· Seattle: Pick up/ Delivery- 7am-8am

· American Lakes: Pick up/Delivery – 10am-11am TASK-3: PROCESSING SERVICES: All laundered articles shall be in serviceable and sanitary conditions after processing meeting performance standards established by organizations such as ALM, contractor’s washroom standards and linen inspection standards. All wash procedures shall be regulated to ensure washed items are restored to its intended appearance, in a manner that will prevent damage to the items being processed. Shrinkage shall be no more than what can be called “natural” shrinkage. Tumbled work such as undershirts, socks, bath towels, laundry bags, blankets and bathrobes shall be completely dry and soft. Flatwork shall be hand or machine folded so that surfaces are smooth and free of wrinkles.

The contractor shall not bill for laundry services for Laundered linens until those linens have been delivered to the Government. Government-owned items lost or badly damaged, (except normal wear and tear) while under the control of the contractor must be replaced with the exact item as approved by the COR within thirty (30) days. The government will provide all specifications (brand, item number, etc.) The contractor bears any and all costs associated with replacing lost/damaged items TASK-4: SPECIAL WASH ITEMS SERVICES: When applicable the contractor shall steam tunnel and process certain items requiring special wash (such as patient trousers and shirts). The Contractor shall separate special wash by VA facility (American Lake division or Seattle Division) with tag facing out stating “special wash item”. Contractor shall ensure special wash items are returned on hangers and are readily identifiable upon return to the government.

TASK -5: REPLACEMENT AND REPAIR SERVICES: The contractor shall replace and / or repair any linen or carts deemed to be damaged or unserviceable. Unserviceable linen includes those items that are not deemed repairable. Depending on severity, this may include rips, tears, holes, broken buttons or snaps, excessive stains, or excessive wear and tear. The government will determine the final disposition of these articles. Unserviceable items due to laundry machine malfunction, using wrong wash formulas, or excessive drier heat or any other damage or loss done at the laundry facility shall be immediately replaced at contractor's expense. Items lost or badly damaged shall be replaced within a 30-day period.

TASK-6: SPECIAL HANDLING SERVICES: The contractor shall take precautions and use special handling procedures when transporting medical contaminated / soiled linen. The items shall be removed in separate linen bags, containers and / or carts. The linen bags, containers and / or carts used shall be cleaned, sanitized and disinfected after each use. Moreover, the contractor shall clean and disinfect the truck and /or trailers after use. SEE: OSHA Bloodborne Pathogens Standards. The contractor shall comply with all standards in OSHA Bloodborne Pathogens Standard 29 CFR 1910.1030.

The contractor shall disinfect carts after removing soiled linen and before placing clean linen in those cleaned carts, with a Tuberculocidal Germicide, which has been approved by the COR.

TASK – 7: RE-CLEANING SERVICE: The contractor may be subject to re clean one or more items upon request by the COTR at no additional charge to the Government. Such items found to be in unsatisfactory condition shall be processed again to meet satisfactory standards set forth in the contract.

Any items found to have been unsatisfactorily cleaned according to quality and performance standards, shall be re-cleaned/processed at no additional cost to the Government. Such items shall be identified, for contractor recognition by the COR (within 48 hours) when they are returned on the next scheduled pickup after an unsatisfactory condition is discovered. These items are to be kept separate from the normal laundry items for separate processing. Re-cleaned items will be identified separately and not charged to the Government.

TASK- 8: EMERGENCY SERVICES: The contractor shall be responsible for responding to all emergency medical situations and provide full commercial medical center laundry services within eight hours after receipt of request services. The need shall be disclosed to the contractor at the time of request for emergency services. In the event of medical facility emergencies and/or disasters, the Contractor may be required to perform additional laundry services with compensation to be arranged and negotiated by the Contracting Officer.

TASK- 9: INNOVATIVE APPROACHES: This scope of work is intended to produce a minimal acceptable level of performance. The Government does recognize the possibility of the Contractor achieving the same or improved results due to innovative approaches, advances in the state-of-the-art of materials and supplies. If the Contractor or VA demonstrates the ability to perform the services herein using improved techniques, materials, scheduling, the Contracting Officer will evaluate and approve or disapprove the recommended changes based on what’s in the best interest of the VA.

TASK – 10: MAINTAIN CARTS: The Government shall furnish approximately 150 laundry carts for use by the contractor. The contractor is responsible for maintaining these 150 laundry carts and providing any additional laundry carts required for the performance of this contract and maintaining all carts in good working order at all times.

TASK – 11: SURGICAL LINENS/SPECIALTY: Equipment and Process; laundry service must have a working Light table (or similar equipment) for inspecting surgical linens. Additionally, surgical gowns, wraps and like items will be inspected for holes, tears, etc.… utilizing the light table, product damaged but repairable will be repaired, or discarded. After inspection, individual pieces will be marked onto the item directly. This function will occur in a pack room separated from linen/laundry flow area on the clean linen side. Employees in the pack room will wear the approved clothing and covers.

TASK-12: PAR LEVEL:

1. Seattle- Par Level: Minimum of four (4) days linen. Linen shall be provided to the contractor by the government.

2. American Lake- Par Level: Minimum of four (4) days linen supply. Linen shall be provided to the contractor by the government.

3. The contractor may be required to provide additional specialty items. Those items will be purchased with the approval of the contracting officer by a contract modification only.

TASK-13: CONTINGENCY PLAN

Contractor shall furnish a detailed, written contingency plan indicating that services can be continued in the event of contractor’s equipment issues including and not limited to; transportation vehicle failure, production facility failure, or any circumstance that impacts the contractor’s ability to perform the services within 10 days of contract award. The contractor’s contingency plan must include provisions to assure contractor’s ability to comply with the scheduled delivery to each VA facility within a 6-hour time frame of the delivery windows specified in this PWS. The contractor shall comply with the contingency plan provided. The contracting officer shall be notified within 24 hours if there are any changes in the contingency plan and the plan must be approved by the contracting officer.

ADDITIONAL TASKS

1. Contractor shall receive and weigh soiled linens, uniforms, patient clothing, mops and other general or surgical linens.

2. Contractor shall sort soiled linens into proper wash classification.

3. Contractor shall process soiled linens (general and surgical), uniforms, patient clothing, mops and other general or surgical linens.

4. Contractor shall separate and package like linen items according to this PWS. All surgical linens shall be packaged separately from other linens.

5. Contractor shall pre-treat or pre-wash patients clothing, put on hanger, run through steam tunnel and hang on rolling rack and return to proper Medical Center. Excluding any items placed on a plastic hanger that will require immediate placement on the hanger after the dryer has completed the cycle.

6. Contractor shall pre-treat or pre-wash uniforms, put on hanger, run through steam tunnel, hang on rolling rack or cart and return to proper Medical Center. Excluding any items placed on a plastic hanger that will require immediate placement on the hanger after the dryer has completed the cycle.

7. Contractor shall dry patient clothing (underwear, socks, and other general or surgical linens) package and return to proper Medical Center.

8. Contractor shall clean and maintain transport carts.

9. Contractor shall release clean linens, uniforms, patient clothing and other general or surgical linens.

10. Contractor shall perform all above tasks as required in declared emergency situations.

11. The Contractor shall accomplish all soiled linen sorting.

12. VA will provide a designated location for all clean shipments for all facilities receiving deliveries seven (7) days per week.

13. Clean linen identified as unserviceable shall be sorted by item (fold & unfolded), bagged, tagged, and documented on the Clean Weight Ticket CWT and returned to the shipping facility for disposition.

14. Carts containing clean linen being returned shall be covered with clean covers to protect against contamination while in transit between the contractors laundry plant and the medical center. If reusable laundry bags or liners are used to transport soiled laundry, they must be laundered after use. If reusable bags are not available, the VA Medical Center will utilize plastic bags for soiled linens, which are to be destroyed.

LINEN CONTROL

All general, surgical, specialty items/linen, uniforms and patient clothing shall be placed onto clean racks/carts and covered. Cart covers shall cover the exposed area of the linen cart. All items shall be neatly stacked and/or hung on linen racks and carts in such a manner then an accurate visual inventory can be taken. All like items shall be placed in the same rack/cart. If there is still rack/cart room for additional linen, the linen must be separated with a clean white sheet. General, surgical, and specialty linen items shall be folded, stacked, and hung, as follows but not limited to:

1. Items to be folded with two (2) primary folds, three (3) cross folds and stacked:

1.1. Regular bed sheets

1.2. Surgical sheets

1.3. Bedspreads

1.4. Blanket/spreads

1.5. Surgical linens

2. Items to be folded with two (2) primary folds and stacked:

2.1. Regular pillowcases

2.2. Surgical pillowcases

2.3. Pajama shorts

3. Items to be French-folded with one (1) cross fold and stacked:

3.1. Bath towels

4. Items to be French-folded in thirds and stacked in stacks:

4.1. Patient gowns

4.2. IV gowns

4.3. Bathrobes

4.4. Isolation gowns

4.5. Surgical gowns

4.6. Pajama coats

5. Items to be folded with two (2) primary folds and two (2) cross folds:

5.1. Thermal blankets

5.2. Cotton blankets

6. Items to be folded with one (1) lengthwise primary fold, two (2) equal length cross folds and stacked:

6.1. Pajama trousers

7. Items to be folded in half and stacked:

7.1. 12" x 12" surgical wrappers

7.2. Sheep skins

7.3. Surgical hand towels

8. Items to be folded with two (2) primary folds, one (1) cross fold and stacked:

8.1. 36" x 36" surgical wrappers

8.2. 24" x 24" surgical wrappers

8.3. 54" x 76" surgical wrappers

8.4. 18" x 18" surgical wrappers

8.5. 54" x 54" surgical wrappers

9. Items to be received and processed in Mesh bags and returned in mesh bags:

9.1. Patient clothing (T-shirts, underwear, handkerchiefs, socks and pajamas)

10. Items to be laid flat and stacked:

10.1. Washcloths

11. Items to be weighed and shipped in bulk, in regular laundry cart:

11.1. Rags

11.2. Mops (wet and dust)

11.3. Restraints, posies (untangled)

11.4. Slings

11.5. Discards

12. Items to be hung, with top button closed, processed through steam finishing cabinet and placed on laundry transport rack and returned to proper facility. All marked items shall be kept separate and returned to appropriate Medical Center.

12.1. Dress, uniform

12.2. Shirt, uniform

12.3. Trousers, uniform

12.4. Coat, knee-length

12.5. Smock, short

12.6. Coat, short

12.7. Pant suit, bottom

12.8. Pant suit, top

12.9. Smock, long

12.10. Trousers, personal (patient)

12.11. Shirt, personal (patient)

12.12. All surgery scrub wear, uniforms, except OR gowns

12.13. Cubical curtains

12.14. Table Skirts

13. Items to be neatly folded according to size and returned to proper Medical Center: Painters drop cloths NOTE: Any new items added to the circulating inventory will be added by the COR and/or the Medical Centers.

14. Fitted sheets and Laundry Bags shall be placed in laundry bags unfolded, 25 count per bag.

DAMAGE AND EQUIPMENT LOSS:

1. All tasks accomplished by Contractor's personnel shall be performed to preclude damage or disfigurement of Government-owned furnishings, fixtures, equipment and architectural or building structures. The Contractor shall provide a written report of any damage or disfigurement to these items within 24 hours. This report shall be given to the COR.

2. When the Contractor has caused damage or loss of Government property, performance is determined to be unsatisfactory and the COR will issue a Contract Discrepancy Report (CDR). The Contractor shall reply to the COR in writing within 10 workdays stating the reason for the unsatisfactory condition. The statement shall also include corrective measures which have been taken and preventive procedures initiated to prevent future damage or loss.

3. Any loss or damage of Government property caused by the Contractor during the course of the Contractor's performance of work under the contract shall be repaired or replaced at the Contractor's expense. The Government will submit a bill of collection for reimbursement under such circumstances.

4. Contractor shall participate in up to two complete linen inventories per year or as needed. A complete linen inventory consists of assisting each site by counting and keeping separate each counted and uncounted carts. Additional inventories may be scheduled by the COR if needed.

5. Articles other than linen lost or damaged while under the control of the Contractor shall be replaced by the Contractor. The Contractor shall notify the COR immediately of any lost or damaged items. The Contractor shall replace the lost or damaged items within 30 calendar days or less of giving notification to the COR.

6. The contractor shall provide a daily count by pounds of all clean items shipped to each facility. The count shall be broken down to identify individual facilities.

HOURS OF OPERATION:

The Department of Veterans Affairs normal business hours are 7:00 a.m. to 3:30 p.m., Monday through Friday, excluding Federal holidays. The federal holidays are as follows: January 1 (New Year Day), 3rd Monday in January (Martin Luther King's Birthday), 3rd Monday in February (President’s Day), last Monday in May (Memorial Day), July 4th, 1st Monday in September (Labor Day), 2nd Monday in October (Columbus Day), November 11 (Veterans Day), 4th Thursday in November (Thanksgiving Day), and December 25 (Christmas). This list shall include any other day specifically declared a federal holiday by the President of the United States.

ENVIROMENTAL CONSIDERATIONS:

Contractor shall be responsible for ensuring vendor provides product identification to meet OSHA, VA, Green Environmental Management Systems (GEMS)

EPA requirements; USEPA Community-Right-To-Know regulations for Emergency Planning [40 CFR 355 and 40 CFR 370] Sections 305, 311 and 312 of Superfund Amendment and Reauthorization Act (SARA) Title II. Contractor shall be responsible for assuring that all chemicals and wash formulas provided are specific to the HealthCare type soiled linens and compatible with the chemical in use during the initial fill-up/mixing of said bulk tanks.

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 MANDATORY WRITTEN DISCLOSURES

Mandatory written disclosures required by FAR clause 52.203-13 to the Department of Veterans Affairs, Office of Inspector General (OIG) must be made electronically through the VA OIG Hotline at http://www.va.gov/oig/contacts/hotline.asp and clicking on "FAR clause 52.203-13 Reporting." If you experience difficulty accessing the website, call the Hotline at 1-800-488-8244 for further instructions.

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause) C.5 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.] [] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[X] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[X] 852.233–70, Protest Content/Alternative Dispute Resolution.

[X] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[X] 852.270–1, Representatives of Contracting Officers.

[] 852.271–72, Time Spent by Counselee in Counseling Process.

[] 852.271–73, Use and Publication of Counseling Results.

[] 852.271–74, Inspection.

[] 852.271–75, Extension of Contract Period.

[X] 852.273–70, Late Offers.

[] 852.273–71, Alternative Negotiation Techniques.

[] 852.273–72, Alternative Evaluation.

[] 852.273–73, Evaluation—Health-Care Resources.

[X] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

[] 852.237–74, Nondiscrimination in Service Delivery.

(End of Clause) C.6 VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes the clause: 852.215-70 Service-disabled veteran-owned and veteran-owned small business evaluation factors. Accordingly, any contract resulting from this solicitation will include the clause 852.215-71 Evaluation factor commitments.

(b) The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) to assist in assessing Contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the Contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor compliance with the subcontracting commitments.

(End of Clause) (End of Addendum to 52.212-4 C.7 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (MAR 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2019) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[X] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[X] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509).

[] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (5) [Reserved] [X] (6) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (7) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note).

[X] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

[] (10) [Reserved] [] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (MAR 2020) (15 U.S.C. 657a).

[] (ii) Alternate I (MAR 2020) of 52.219-3.

[X] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (MAR 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (ii) Alternate I (MAR 2020) of 52.219-4.

[] (13) [Reserved] [] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (MAR 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020).

[] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (MAR 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-7.

[X] (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

[] (17)(i) 52.219-9, Small Business Subcontracting Plan (MAR 2020) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (NOV 2016) of 52.219-9.

[] (iii) Alternate II (NOV 2016) of 52.219-9.

[] (iv) Alternate III (MAR 2020) of 52.219-9.

[] (v) Alternate IV (AUG 2018) of 52.219-9.

[] (18) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

[] (19) 52.219-14, Limitations on Subcontracting (MAR 2020) (15 U.S.C. 637(a)(14)).

[] (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

[] (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (MAR 2020) (15 U.S.C. 657f).

[X] (22)(i) 52.219-28, Post Award Small Business Program Rerepresentation (MAR 2020) (15 U.S.C 632(a)(2)).

[] (ii) Alternate I (MAR 2020) of 52.219-28.

[] (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (MAR 2020) (15 U.S.C. 637(m)).

[] (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (MAR 2020) (15 U.S.C. 637(m)).

[] (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) (15 U.S.C. 644(r)).

[] (26) 52.219-33, Nonmanufacturer Rule (MAR 2020) (15 U.S.C. 637(a)(17)) [X] (27) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

[] (28) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (JAN 2020) (E.O. 13126).

[X] (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

[X] (30)(i) 52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246).

[] (ii) Alternate I (FEB 1999) of 52.222-26.

[X] (31)(i) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

[] (ii) Alternate I (JULY 2014) of 52.222-35.

[X] (32)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

[] (ii) Alternate I (JULY 2014) of 52.222-36.

[X] (33) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

[X] (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

[X] (35)(i) 52.222-50, Combating Trafficking in Persons (JAN 2019) (22 U.S.C. chapter 78 and E.O. 13627).

[] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

[X] (36) 52.222-54, Employment Eligibility Verification (OCT 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

[] (37)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C.6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (JUN 2016) (E.O. 13693).

[] (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (JUN 2016) (E.O. 13693).

[] (40)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

[] (ii) Alternate…