36C26020Q0036-P00001000.docx

Contract Opportunity Amendment to a Previous Combined Solicitation

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

BASE NOTICE TYPE

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Amendment to a Previous Combined Solicitation Q Cancer Registry/Certified Tumor Registrars 83706 36C26020Q0036 12-10-2019 N 541611 Department of Veterans Affairs Network Contracting Office 20 960 Broadway Ave, Suite 460 Boise ID 83706 Craig Wagstaff Department of Veterans Affairs

VISN 20

3710 SW US Veterans Hospital Road Portland, OR 97239

USA

craig.wagstaff@va.gov craig.wagstaff@va.gov

Please see the Following changes, clarifications, questions and answers:

1. CHANGE pages 15-16, 8. PRICE/COST SCHEDULE: TO READ in Red:

8. PRICE/COST SCHEDULE: This is just an estimate of type and quantity of services being requested and is not binding on the VA in any way. Services requested and quantity of service requested can change as needed depending on facility requirements.

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES

3,500.00 EA= (# of cases completed)

7,000.00 EA= (# of cases completed)

10,000.00 EA= (# of cases completed)

50.00

HRS

60.00 EA= (# of cases completed)

2. CHANGE pages 16-20, B-2 PRICE/COST SCHEDULE: TO READ in Red:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

3,500.00 7,000.00

CASE FINDING - Electronically screen and accept all cases into the Cancer Registry Database Contract Period: Base POP Begin: 01-01-2020 POP End: 12-31-2020

7,000.00 3,500.00

CASE ABSTRACTING AND CODING - Entering patient and disease specific information into the Veterans Administration VistA Cancer Registry Database

FOLLOW-UP - shall complete data entry to include all required Commission on Cancer Registry fields, including but not limited to text, recurrence, treatment and required death information fields.

CONSULT HOURS - shall provide Consult Hours if requested by the facility, that shall include time spent working with the Cancer Committee and the Cancer Program Administrator

RAPID QUALITY REPORTING SYSTEM - shall monitor the quality of the Cancer Registry data

3,500.00 7,000.00

CASE FINDING - Electronically screen and accept all cases into the Cancer Registry Database Contract Period: Option 1 POP Begin: 01-01-2021 POP End: 12-31-2021

7,000.00 3,500.00

CASE ABSTRACTING AND CODING - Entering patient and disease specific information into the Veterans Administration VistA Cancer Registry Database

FOLLOW-UP - shall complete data entry to include all required Commission on Cancer Registry fields, including but not limited to text, recurrence, treatment and required death information fields.

CONSULT HOURS - shall provide Consult Hours if requested by the facility, that shall include time spent working with the Cancer Committee and the Cancer Program Administrator

RAPID QUALITY REPORTING SYSTEM - shall monitor the quality of the Cancer Registry data

3,500.00 7,000.00

CASE FINDING - Electronically screen and accept all cases into the Cancer Registry Database Contract Period: Option 2 POP Begin: 01-01-2022 POP End: 12-31-2022

7,000.00 3,500.00

CASE ABSTRACTING AND CODING - Entering patient and disease specific information into the Veterans Administration VistA Cancer Registry Database

FOLLOW-UP - shall complete data entry to include all required Commission on Cancer Registry fields, including but not limited to text, recurrence, treatment and required death information fields.

Contract Period: Option 3

CONSULT HOURS - shall provide Consult Hours if requested by the facility, that shall include time spent working with the Cancer Committee and the Cancer Program Administrator

RAPID QUALITY REPORTING SYSTEM - shall monitor the quality of the Cancer Registry data

3,500.00 7,000.00

CASE FINDING - Electronically screen and accept all cases into the Cancer Registry Database

POP Begin: 01-01-2023 POP End: 12-31-2023

7,000.00 3,500.00

CASE ABSTRACTING AND CODING - Entering patient and disease specific information into the Veterans Administration VistA Cancer Registry Database

FOLLOW-UP - shall complete data entry to include all required Commission on Cancer Registry fields, including but not limited to text, recurrence, treatment and required death information fields.

CONSULT HOURS - shall provide Consult Hours if requested by the facility, that shall include time spent working with the Cancer Committee and the Cancer Program Administrator

RAPID QUALITY REPORTING SYSTEM - shall monitor the quality of the Cancer Registry data

3,500.00 7,000.00

CASE FINDING - Electronically screen and accept all cases into the Cancer Registry Database Contract Period: Option 4 POP Begin: 01-01-2024 POP End: 12-31-2024

7,000.00 3,500.00

CASE ABSTRACTING AND CODING - Entering patient and disease specific information into the Veterans Administration VistA Cancer Registry Database

FOLLOW-UP - shall complete data entry to include all required Commission on Cancer Registry fields, including but not limited to text, recurrence, treatment and required death information fields.

CONSULT HOURS - shall provide Consult Hours if requested by the facility, that shall include time spent working with the Cancer Committee and the Cancer Program Administrator

RAPID QUALITY REPORTING SYSTEM - shall monitor the quality of the Cancer Registry data

3. CHANGE page 59, ADDENDUM TO FAR 52.212-1: TO READ in Red:

3. Offerors should submit all questions regarding this solicitation to the Contracting Officer in writing via email to craig.wagstaff@va.gov within 5 calendar days after issuance of this Request for Quote (RFQ). Questions received after the 5 calendar days will not be considered.

Verbal questions will not be addressed. All responses to questions, which may affect offers, will be incorporated into a written amendment to the solicitation.

NOTE: Please note the email server has a size limitation of 5 GB 8 MB. Zip files will be removed and therefore will not be considered. Late quotes will not be considered. The quote must be received by the due date/time as stated above. If you email your quote before the due date/time, but the government receives it after the due date/time, the quote is late and will not be considered.

4. QUESTIONS with ANSWER following in Red Question: wanted to know if the work required can be done remotely with travel to the sites monthly/quarterly? All work is done remotely there is no work required on site.

Question: Can this work be performed remotely, or are the employees expected to be on-site? All work is done remotely there is no work required on site

Question: Para 1.3 states, “this is a new requirement. Interested vendors must have at least three (3) years of experience in providing cancer registry services and recent experience with the COC standards. This a new request for this service. This service has been ongoing by outside Vendors for over 5 years by 2 different expired and/or expiring contracts.

Question: My company has over 1 year experience providing this near exact services, and performing very well on it. Will this 3 years be reconsidered, or will it eliminate me from competing on this contract?” All proposals will be evaluated as prescribed in Section E.9, to include experience through Past Performance.

Question: Can the Cancer Tumor Registry Services be performed remotely? Brooke Army Medical Center currently has a program virtually identical to your requirement where the services are provided remotely by CTRs. Being able to perform services remotely significantly increases the recruiting pool for CTRs and probably lowers costs as well. All work is done remotely there is no work required on site

Question: I didn’t see any information in the Instructions to Offerors on page limits, font sizes for the technical volume. Also, where do you want the reps and certs placed, in the pricing volume? On Page 59, Instructions to Offerors, it states what is required in the proposals. There is no page limits, no front size requirement, The Reps & Certs is to be completed on-line (https://sam.gov) with your SAM registration, that should be completed prior to submission of proposal.

Question: Please confirm the attachment size stated in the solicitation of 5 GB. The largest I have seen thus far is 10 MB, so that is a substantial increase in file size handling capability, which is excellent if true!” Thank you, great catch on the size limit of our server. It is 8 MB.