36C26019Q0758-0001000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 663-20-1-579-0001 N/A 663A Department of Veterans Affairs Network Contracting Office 20 1495 Wilmington Drive, Suite 360 DuPont

WA

98327 663A Department of Veterans Affairs Network Contracting Office 20 1495 Wilmington Drive, Suite 360 DuPont

WA

98327 To all Offerors/Bidders

36C26019Q0758 08-28-2019

X X X

663-3600162-579-852100-2542 010050169 The purpose of this amendment is to provide responses to relevant questions timely received. Please see attachments The quantity of vehicles has been changed from 34 to 216 (estimated quantities).

2. There are no other changes to this solicitation.

3. POC for this amendment is Laura Davis, laura.davis5@va.gov.

Jacob Jackson Contract Officer

CONTINUATION PAGE

1. Are the units required to use AT&T for service? This is a “brand name or equal to” requirement – please refer to the salient characteristics

1. What is the preferred cellular network? Please see response to question 1

1. Is it acceptable to subcontract the installation and removal of devices? The Limitations on Subcontracting Rule (LOSR) applies to this requirement.

1. Would it be possible to possible receive a list of the 34 vehicles-Make, Model , Year, etc? yes, please see attached – also, the quantity has been increased to 214. Please see the amended price/cost schedule attached and the revised portion of the SOW “Installation of access points…”

1. Are vehicle that are identified to be installed based out of the VA Facilities? Yes Will the vehicle's be able to be scheduled for installation at either of the 2 locations, Seattle and Tacoma? Yes

1. what is the current GPS monitoring/telematic software used? On pg 7, it states that, "The GPS units installed must be compatible with current and future vehicle tracking software versions for the duration of the contract period." - does that mean that the new GPS system must work with the existing software ? There is no opportunity for a new software to be implemented? - If the use of the current software is mandatory, is there a list of equipment that is compatible with the current software? This requirement is for new equipment and service – includes software.

1. On B.3 under "general information" is states, "This is a new installation that does require removal of existing equipment or other existing hardware"On B.2 under line item 0002, there is a listing for pricing for de-installation and installation of equipment. Please clarify the two statements as it pertains to installation. This requirement is for new equipment and service with the requirement to de-install the current equipment.

1. What are the variables to compare the model and brand of the GPS monitoring unit? If the GPS unit can function all the listed on B.3 under "scope" (and also works with the current software), does that qualify as a recognized GPS unit? Please see salient characteristics

PRICE/COST SCHEDULE

ITEM INFORMATION

Contractor to provide 34 GPS Monitoring units as described in the salient characteristics. Brand Name or Equal to: MSG800 LTE GPS modem with internal antenna and Plug & Play cable.

Contract Period: Base POP Begin: 10-01-2019 POP End: 09-30-2020

Services Non-personal: Contractor shall provide de-installation of existing SkyBitz SA3000 and installation of CLIN 0001 to include all labor and equipment. Includes connection of constant power, ignition power, ground, antenna and GPS device in a standard vehicle.

Services Non-personal: Contractor shall provide GPS Monitoring & Support Services as described in the SOW (pricing on a per unit basis).

Services Non-personal: Contractor shall provide GPS Monitoring & Support Services as described in the SOW (pricing on a per unit basis).

Contract Period: Option 1 POP Begin: 10-01-2020 POP End: 09-30-2021

Services Non-personal: Contractor shall provide GPS Monitoring & Support Services as described in the SOW (pricing on a per unit basis).

Contract Period: Option 2 POP Begin: 10-01-2021 POP End: 09-30-2022

Services Non-personal: Contractor shall provide GPS Monitoring & Support Services as described in the SOW (pricing on a per unit basis).

Contract Period: Option 3 POP Begin: 10-01-2022 POP End: 09-30-2023

Services Non-personal: Contractor shall provide GPS Monitoring & Support Services as described in the SOW (pricing on a per unit basis).

Contract Period: Option 4 POP Begin: 10-01-2023 POP End: 09-30-2024

STATEMENT OF WORK

TELEMATICS EQUIPMENT AND MONITORING SERVICES FOR VEHICLES

Puget Sound Healthcare System, WASHINGTON VA HEALTHCARE SYSTEM

1. GENERAL INFORMATION:

This is a non-personal services contract to furnish and install telematics equipment in Government furnished vehicles and to provide monthly airtime monitoring for access to GPS data within Government fleet vehicles for the Puget Sound VA HealthCare System. Currently, the vehicle fleet includes 216 vehicles, both GSA Leased and Agency Owned. The current total number of vehicles includes vehicles from the Transportation Service and approximately, eighteen (18) vehicles from the Disabled American Veteran (DAV) Service and Veteran Transportation Service (VTS). Current policy mandates that each vehicle be monitored continuously by on-board GPS units. It should be noted that the current vehicles comprising the fleet are instrumented with the equipment needed for monitoring services at this time. This is a new installation that does require removal of existing equipment or other existing hardware.

2. Scope:

The contractor shall provide all equipment, services, onsite installation of equipment such as UDC’s in all vehicles and facility access points, material, tools, labor, facilities transportation and supervision to furnish telematics equipment and monitoring services to the Puget Sound VA HealthCare System IAW Executive Order 13693. The installation must include certification stating compliance with this mandatory order. As a minimum, the contractor services shall monitor and report the following information for each installed vehicle tracking unit as follows:

a. Satellite, hybrid and street maps that show real time location of vehicles.

b. Monitoring of vehicle location and usage.

c. Historical reporting of vehicles maintenance alerts.

d. Engine diagnostics and required vehicle maintenance alerts.

e. Vehicle speed monitoring/reporting.

f. Alert of vehicle use outside of user parameters.

g. Escalated paths of notifications for alerts.

h. Emissions Data

i. Provide continuous full time technical support

The GPS units installed must be compatible with current and future vehicle tracking software versions for the duration of the contract period.

The system should assist in improving some processes that otherwise take longer to track manually but must be clear and concise in the information provided. Some of the processes these items are used for are to verify stop time for each vehicle, verification of payroll, posted speed, verification of vehicle maintenance, verification of fuel card usage, verification of vehicle usage. The contract shall provide continuous airtime monitoring and verify equipment down time and repairs for any components associated with the specified vehicles.

The installed equipment shall also possess the capability of being monitored via Contractor supplied computer software of web-based tracking. Costs for hardware upgrades/revisions after initial base year installation required for compatibility with software revisions or upgrades during duration of the contract (base year plus all four option years), are to be bore by the contractor. There can be no break in service or adde cost passed to the VA for changes required to provide the contracted services defined.

Contractor installation of equipment shall take place between the hours of 0800 – 1500, Monday through Friday. Contractor is to coordinate install dates and times in advance with the facility POC.

Factory Training for software and database management of onsite personnel is to be included (Minimum of 10 personnel).

On-site troubleshooting and next-day service response base year w/on-site service if necessary, and with four option years.

Installation of access points will be at the following locations:

Approximately 109 vehicles at Seattle Puget Sound HCS Site: 1660 South Columbian Way, Seattle, WA 98108 (1) Entrances/exits

Approximately 81 vehicles at 9600 Veterans Drive SW, Tacoma, WA 98493, (1) Entrances/exits

**Approximately 8 vehicles at Port Angeles CBOC site located at: 1003 Georgiana Street, Port Angeles, WA 98362, (2) Entrance/exit

**2 vehicles at Yakima CBOC site located at: 2299 W Lincoln Avenue, Yakima, WA 98902, (2) Entrances/Exits

**Approximately 13 vehicles at Marysville site located at: 4786 80th Street NE, Marysville, WA 98270, (2) Entrances/Exits

NOTE:

** = Leased building space, will need to follow local municipality codes for exterior Access Point/reader

3. Period of Performance: The Government anticipates awarding a fixed priced service contract, for a base year plus four (4) one-year option periods.

4. Hours of Operation: The contractor is responsible for conducting business, between the hours of 5:00 AM through 10:00 PM, 7 days per week including Federal holidays. The contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within the hours of operation specified. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

5. Federal Holidays: Under normal circumstances the contractor will be required to provide services on holidays. The holidays observed be the Government is:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

6. Security Requirements

a. The contractor employees shall not have access to VA sensitive or computer information and will not require routine access to VA Facilities. The contractor employees shall require intermittent access only and will be escorted by VA employees while at VA Facilities. No background investigation is required.

b. The contractor’s technician shall be required to check in and out at EMS Transportation Department in Building 18, Room 110, sign in with an escort and verify badge access. The technician will be responsible while on station to have his/her badge visible at all times even under escort. Upon completion of inspections/repairs, technician shall return the badge to the EMS Transportation Department escort and sign out at the Transportation Office.

7. INVOICING:

VA published the final rule requiring vendors to submit invoices electronically to the Financial Services Center (FSC) in the November 27, 2012 Federal Register. The rule became effective December 27, 2012. The rule includes a new contract clause to be inserted in all solicitations and contracts by the contracting officer (VAAR 852.232-72). Vendors can comply with the rule by using either of the two methods below:

1. The FSC uses a third-party contractor, Tungsten Network, to transition vendors from paper to electronic invoice submission. For information on Tungsten Network electronic invoicing set-up, vendors should call 1-877-489-6135, or email VA.Registration@Tungsten-Network.com.

Vendors are required to register with Tungsten Network and submit invoices electronically as a condition of acceptance of this contract or order.

For questions please refer to: http://www.tungsten-network.com/us/en/veterans-affairs/ Submittal of invoices are to be through http://www.tungsten-network.com/us/en/

If the company elects for a Web Form Account:

Step 1: They do not require a “Registration Key” unless provided to them directly through Email.

Step 5: Their Companies Tax Payer ID Number (TIN) is Required for VA-FSC.

Step 6: Remittance Address Details are Required to Transact to VA-FSC. Please use:

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

Step 8: The Department of Veterans Affairs Tungsten Number is: AAA544240062

The current account and transaction fees associated with the Tungsten services are paid by the VA-FSC.

Free transaction code (s) are not required.

2. A system that conforms to the X12 electronic data interchange (EDI) format established by the Accredited Standards Center. For FSC e-Invoicing information, please call 1-877-353-9791 or email vafsccshd@va.gov.

FSC and VA’s Office of Acquisition, Logistics and Construction (OALC) will assist existing commercial vendors in migrating to the electronic process. Until the transition to electronic format is complete, FSC will continue to process paper invoices for commercial vendors.

The FSC’s electronic invoicing system provides a variety of flexible solutions for all vendor types, including small businesses, and does not require any vendor transaction fees. More information on the FSC electronic invoicing process can be found at http://www.fsc.va.gov/einvoice.asp.