-16775.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 08 Page 1 of 3 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C260-19-AP-2580

1. Contracting Activity: Department of Veterans Affairs, NCO 20, procuring for the Portland VA

Medical Center utilizing purchase request 648-19-2-9993-0034.

2. Nature and/or Description of the Action Being Processed: This is a new, firm fixed price, 6 month contract for Wheelchair Transportation Services. This procurement is conducted in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The purpose of this contract is to provide Wheelchair Van Services for beneficiaries within the Department of Veterans Affairs, Portland Healthcare System (VAPORHCS) catchment area, for six months while a new longer term agreement is solicited and awarded. The catchment area is comprised of 27 counties in SW Washington and NW Oregon, which define the boundaries of the VAPORHCS area of responsibility.

The Contractor shall provide all vehicles, personnel, management, supplies, transportation, equipment and reports necessary for all Wheelchair Van Services. The period of performance is 5/1/19 – 10/31/19, and the estimated value is $695,953.10.

4. Statutory Authority Permitting Other than Full and Open Competition: The authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. 1901 and is implemented by for restricting competition on this procurement via FAR 13.106-1(b)(2), only one source reasonably available.

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Wheelchair Transportation Servies are essestial to the daily operations of the Portland VA Medical Center and cannot be interrupted without causing major disruption to patient care. Metro West Ambulance Service, Inc.

is the incumbent contractor currently providing these services, and possesses a current Business Associate Agreement (BAA) with the facility. There is not enough time to perform background checks, establish a BAA and onboard a new contractor before the period of performance is required to start. Therefore, in order to maintain these critical services, it is the determination of the Contracting Officer that Metro West Ambulance Service, Inc. is the only source reasonably available to provide these services while a new long term agreement is properly solicited, evaluated and awarded.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Previous acquisition history, requests for information, and personal

OFOC SOP Revision 08 Page 2 of 3

Revision 08 Date: 04/18/2018 knowledge of the end user and Contracting Officer were all taken into consideration. There are no known contractors, other than the incumbent, who can immediately begin performing these services.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The pricing proposed by Metro West is considered to be fair and reasonable based on historical pricing provided in procurements 36C26019P0134, VA260-17-P-1060 and VA260-14-D- 0005, which have all been determined as fair and reasonable. Furthermore, a formal fair and reasonable pricing analysis will be documented and included in the contract file before award.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Pursuant to FAR part 10, appropriate market research was conducted given the circumstances. In accordance with Class Deviation – Veterans First Contracting Program (VFCP 2016), VHAPM Part 810.001, and PPM 2016-05, the determination has been made by the Contracting Officer that two or more veteran owned small business are not readily available to perform the services required by this procurement.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Metro West Ambulance Service, Inc.

5475 NE DAWSON CRK DR

HILLSBORO, OR 97124

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: As stated above, the purpose of this contract is to allow six months for the Agency to solicit, evaluate and award a new long term contract for these services while providing for full and open competition.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Monty Hughes Date Chief, Veterans Transportation Program VA Portland Health Care System

OFOC SOP Revision 08 Page 3 of 3

Revision 08 Date: 04/18/2018

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Jacob Jackson Date Contract Officer NCO 20, Services Team 2

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Bethany Ireton Date Branch Chief

NCO 20, Services Team 2 http://vaww.pclo.infoshare.va.gov/PMWeb/VHAPM_Part_806.3.aspx