36C26018Q9840-001.docx

36C26018Q9840

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

648-19-1-5104-0003 36C26018Q9840 01-25-2019 Art Vigil, arthur.vigil@va.gov 360-553-7614 02-15-2019 1200 pm Department of Veterans Affairs Network Contracting Office 20 5115 NE 82nd Ave, Suite 102 Vancouver

WA

98662 X X 561710 $11 Million X N/A X Department of Veterans Affairs Portland VA Medical Center Warehouse 1601 East Fourth Plain Blvd Vancouver

WA

98661 Y Department of Veterans Affairs Network Contracting Office 20 5115 NE 82nd Ave, Suite 102 Vancouver

WA

98662

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center

PO BOX 149971

Austin

TX

78714-9971 See CONTINUATION Page The Contractor shall provide Pest Control Services for the Portland Veterans Affairs Medical Center in accordance with The Performance Work Statement.

The Contractor shall thoroughly review the quote preparation instructions on pages 68-71 Base Year Period of performance is 04/01/2019 - 03/31/2020 Option Year 1: 04/01/2020 - 03/31/2021 Option Year 2: 04/01/2021 - 03/31/2022 Option Year 3: 04/01/2022 - 03/31/2023 Option Year 4: 01/01/2023 - 03/31/2024 VA POC is Art Vigil at arthur.vigil@va.gov See CONTINUATION Page 648-3690162-5104-850300-2543 010050X3 X X X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C260 Bethany D. Ireton

Department of Veterans Affairs Network Contracting Office 20 5115 NE 82nd Ave, Suite 102 Vancouver WA 98662

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center

PO BOX 149971

Austin TX 78714-9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

ITEM INFORMATION

BASE YEAR: 1 April 2019 – 31 March 2020

CLIN DESCRIPTION EST.

0001 Services; Non-Personal: The 12 MO Base YR$___________ Contractor shall provide Pest control and Pest Monitoring Services accordance with the performance work statement.

Optional Emergency 2-Hour Call back including CBOCS $___________Per Visit

OPTION YEAR ONE (1): 1 April 2020 – 31 March 2021

CLIN DESCRIPTION EST.

1001 Services; Non-Personal: The 12 MO OY 1 YR$_________ Contractor shall provide Pest control and Pest Monitoring Services accordance with the

Optional Emergency 2-Hour Call back including CBOCS $___________Per Visit

OPTION YEAR TWO (2): 1 April 2021 – 31 March 2022

CLIN DESCRIPTION EST.

1002 Services; Non-Personal: The 12 MO OY2 YR$___________ Contractor shall provide Pest control and Pest Monitoring Services accordance with the

Optional Emergency 2-Hour Call back including CBOCS $___________Per Visit

OPTION YEAR THREE (3): 1 April 2022 – 31 March 2023

CLIN DESCRIPTION EST.

1003 Services; Non-Personal: The 12 MO OY3 YR $___________ Contractor shall provide Pest control and Pest Monitoring Services accordance with the

Optional Emergency 2-Hour Call back including CBOCS $___________Per Visit

OPTION YEAR FOUR (4): 1 April 2023 – 31 March 2024

CLIN DESCRIPTION EST.

1004 Services; Non-Personal: The 12 MO OY4 YR $___________ Contractor shall provide Pest control and Pest Monitoring Services accordance with the

Optional Emergency 2 Hour Call back including CBOCS $___________Per Visit

TOTAL CONTRACT PRICE AMOUNT OVER BASE AND ALL OPTION PERIODS:

36C26018Q9840 Total Contract Value Total $_______________________ Page 1 of Page 1 of

TITLE: IPM PEST CONTROL SERVICES

Portland VA Health Care System (Portland VAHCS)

DESCRIPTION:

The Portland VA Health Care System (VAPORHCS) has a need for Integrated Pest Management (IPM) Services that are a part of a comprehensive Integrated Pest Management (IPM) program.

The Contractor shall provide all management, laboratory testing, tools, supplies, equipment, transportation, and labor to develop and implement an Integrated Pest Management (IPM) plan for the building interiors and their perimeter grounds of the Portland VA Medical Center, Vancouver VA facility and associated Community-based Outpatient Clinic (CBOC’s). The combined sites consist of approximately 2.5 million square feet of interior and exterior facilities.

IPM is a process for achieving long term, environmentally sound pest suppression using a wide variety of technological and management practices. IPM is a multifaceted approach to preventing and solving pest problems by integrating education, inspection, identification, sanitation, exclusion, communication, biological and mechanical means of control, and where appropriate, specific, approved pesticide application. The contractor shall be responsible for the removal and disposal of all dead pests in or on the facility buildings and grounds of the type that are covered under this contract. IPM services shall be performed in a manner that will ensure the health and general well-being of all patients, family members, visitors, and VA facility staff.

The primary objective of the IPM program is to achieve long term, environmentally sound pest control methods using a wide variety of technological and management practices. These practices include inspection, surveillance, identification, exclusion, trapping, communication, sanitation, biological and mechanical means of control, and where appropriate, application of pesticides as well as recommendations for structural and procedural modifications intended to eliminate the food, water and shelter available to pests. All infestations shall be addressed until complete elimination of pests.

The IPM Contractor shall use safe, effective, environmentally sound methods including biological, genetic, cultural control, mechanical/physical control, and where necessary, the safe and judicious use of least hazardous pesticides. Contractor provided IPM services will be utilized as stated within this Statement of Work.

The Contractor shall accomplish the surveillance, trapping, treatment, approved pesticide application, and pest removal components of the IPM program. The Contractor shall provide detailed, site-specific recommendations for structural and procedural modifications to aid in pest prevention.

BACKGROUND:

The purpose of an IPM program is to forestall or prevent infestation, and to control or eliminate existing infestation. IPM is a decision-making process that considers cultural, mechanical, biological and chemical controls. Control mechanisms are selected as each situation warrants. Where chemical control is indicated, specific pest populations are targeted for treatment when they are most vulnerable rather than a general pesticide application. IPM sanctions synthetic chemical pesticides only as a last resort and only with the least toxic chemicals available that perform the task. IPM depends on understanding a pest’s environmental requirements and natural enemies to facilitate less toxic pest control and requires ongoing monitoring for pests to ensure that small infestations do not become large ones. IPM seeks to minimize pest concerns while minimizing human health, environmental, and financial risks. The Contractor shall follow all Federal, State, and Local pest control operator requirements.

LOCATION OF FULL IPM SERVICES:

Portland VA Medical Center:

3710 SW U.S. Veterans Hospital Road Portland, Oregon 97239

Vancouver VA Campus:

1601 E Fourth Plain Blvd Vancouver, Washington 98661

CONTRACT DURATION

Contract Duration is based on 1 base year with 4 options years to be exercised at the Governments discretion.

HOURS FOR SERVICE

Normal Work Hours: The Contractor shall provide the service identified in this contract between the hours of 7:00am and 4:00pm, Monday through Friday.

National Holidays: The Contractor is not responsible to provide services on the following days (unless an Emergent situation requires an immediate response):

New Year’s Day Martin Luther King’s Day President’s Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day and any other day specifically declared by the President of the United States to be a national holiday.

Emergency (Emergent) Callbacks: The Contractor shall respond within 2 hours after receipt of notification by the Contracting Officer (CO), VA Point of Contact (POC), or his/her designee; perform the required IPM services to correct the Emergent condition.

DEFINITIONS:

Integrated Pest Management (IPM). IPM is a decision-making process which considers cultural, mechanical, biological, and chemical controls. Control mechanisms are selected as each situation warrants. Where chemical control is indicated, specific pest populations are targeted for treatment when they are most vulnerable rather than a general application. Through the use of appropriate control measures and proper application, IPM can result in a reduction in the use of chemicals contained in pesticides, which may adversely impact human health and the environment.

Pest. A pest is an organism that is regarded by humans as injurious or unwanted.

Pesticide. Pesticide is a chemical preparation used to kill or diminish pest activity.

Contractor. Contractor is an IPM pest control operator (PCO) who engages in the trade of pest control.

Licensed PCO (sometimes referred as certified). A Licensed PCO is an individual who has met the skill and competence requirements for those categories of specialization established by the local and or state government in which the PCO will engage in the trade of pest control. NOTE: A person can be certified in one or multiple categories.

Safety Data Sheets (SDS). SDS documents are written or printed materials concerning a hazardous chemical that contains all information required by the Occupational Safety and Health Administration (OSHA) Title 29 Code of Federal Regulations (CFR) 1910.1200(g). It provides both workers and emergency personnel with the proper procedures for handling or working with a pesticide substance.

Pest Control. Pest control refers to the actions of engaging in, recommending, advertising, soliciting the use of, supervising the use of, or using a pesticide or device for the identification, control, eradication, mitigation, detection, inspection, or prevention of a pest in, on, or around buildings, water, air, land, plant, structure, or animal.

Rinsate. Rinsate is a mixture containing water (or another liquid as required by environmental regulations) that results from rinsing a pesticide container, pesticide equipment, or other pesticide-containing materials.

Specifications

The Contractor shall be a full-service pest control Contractor who can demonstrate expertise and qualifications in integrated pest management systems (IPM). Pest control methods should first strive to use non-chemical controls such as trapping and pest proofing, followed by chemical controls only if non-chemicals methods fail.

The Contractor shall be responsible for providing all personnel, equipment, tools, materials, vehicles and other items and services necessary to perform pest control services at the Portland VA Medical Center to include both the Vancouver and Portland Campus’. Pest control management will be handled according to applicable Local, State and Federal regulations.

The Contractor shall provide a schedule for bi-monthly site visits. Once the schedule is established, all pest control visits will occur on the same day of the week. The exception is if the Contractor is called in on an emergent situation. If the regularly scheduled visit day falls on a national holiday, the Contractor can perform the service either the day prior to or the day after the holiday, and shall inform the Medical Center of the revised day. Contractor is responsible for maintaining liability insurance for the duration of the contract and for following all pertinent federal and state regulations about pest management.

While on VA Medical Center premises, all Contractor employees shall wear a company uniform and a visible identification badge which contains a photograph of the employee. All Contractor vehicles shall be clearly identified with the company’s name. Frequency of site visits may be reduced or eliminated at the discretion of the IPM Coordinator when pest problems subside.

Cellular Phone Use: The use of cellular and two-way radios is prohibited in all Portland VAHCS and Community Based Outpatient Clinic (CBOC) buildings. All cellular phones and/or two-way radios shall be turned off upon entering VA facilities. They can be used on the surrounding grounds of VA facilities.

The Contractor shall conform to all Federal, State, and Local regulations governing examining and licensing of pest control operators, performance of pest control, use of approved pest control chemicals and equipment, and proper disposal methods for all products/containers, which may be in effect for the area where the work under the contract will be performed.

The IPM plan requires approval by the VA Pest Management Officer (PMO) prior to implementation.

Contractors IPM plan requires, but is not limited to the following tasks:

Inspect facilities to determine pest management measures are appropriate and required.

Provide Chemical Technical Data sheets for all PMO approved pesticides to be used at any of the Portland VAHCS facilities, including their Safety Data Sheets (SDS).

Recommend and communicate to the VA POC all environmental sanitation practices that restrict or eliminate food, water or harborage for pests and recommend engineering practices that limit entry of pests.

Selection and utilization of non-chemical control methods, which eliminate, exclude or repel pests; i.e. insect traps, caulking, air screens, etc.

Collection, treatment, and disposal of pests that Contractor is responsible for.

Selection and use of the most environmentally sound pesticide(s) to affect pest control when chemical control methods are necessary: outside bait stations, etc. that are approved by the Pest Management Officer (PMO) of the facility.

INCLUDED Pest Control Activities:

The Contractor shall meet the performance expectations of the Portland VA in eradicating and suppressing the following pests:

Stinging Insects: Bees, wasps, hornets, yellowjackets, mosquitoes, etc. (Contractor will remove nests of stinging insects within the property boundaries of specified buildings. The Contractor will work with Environmental Compliance to identify options where bee hives can be relocated and not destroyed.

Other Crawling and Flying Insects: flies, fruit flies, drain flies, filth flies, gnats, moths, ants, cockroaches, beetles, fleas, ticks, lice, mites, etc.

Occasional Insect Pests: Spiders, silverfish, springtails, scorpions, snails, slugs, centipedes, earwigs, crickets, millipedes, etc.

Vertebrate Pests: mice, rats, squirrels, raccoons, gophers, moles, rabbits, skunks, etc.

Bed bugs: Up to four (4) bed bug calls per month. This applies to all VA facility rooms, not just patient rooms (rooms shall not exceed 220 square feet).

Interior Located Urban Wildlife: bats, birds, raccoons, skunks, squirrels, moles, gophers, chipmunks, snakes, rabbits, opossums, feral cats, and dogs, etc.

Fly Lights:

Portland VA - Bi-monthly Inspections and Servicing of 21 existing fly lights Replacing of flying insect attractant strips Vancouver VA - Bi-monthly Inspections and Servicing of 19 existing fly lights Replacing of flying insect attractant strips

Pest Contract EXCLUSIONS:

Costs associated with additional Fly Light Lamps: Annual Replacement Program Termites Bird control outside of buildings Live Catch and Release of Urban Wildlife, including costs involved with cage use.

Fumigation treatments may require separate scheduling as approved by POC and CO for the convenience of the facility.

Timeliness of Service Calls:

Emergent Issues – Expected response time of 2 hours, or less, from the placing of the service call to IPM Contractor.

Bed bugs which have been observed in numerous numbers - more than 2 in a room or area. NOTE: If bed bugs are only suspected, or if only 1 or 2 are found in a room or area, it is the SOP for the Portland VAHCS Environmental Management Service (EMS) staff to vacuum, mop, and steam baseboards and furniture.

Significant numbers of insects observed, which may be biting or non-biting insects Interior located urban wildlife: birds, bats, or rodents Crawling and flying insects in at risk occupied areas, or patient care areas Multiple rodent sightings inside of buildings

Clinical Pest Management not treated by existing Pest management (Bed Bugs, Scabies, fleas, lice, Etc.) at the 10 Regional Community-based Outpatient Clinics (CBOCs)

VAPORHCS CBOC facility locations are:

Hillsboro CBOC: 1925 Amber Glen Parkway, Hillsboro, OR 97006 Fairview CBOC: 1800 NE Market Drive, Fairview, OR 97024 West Linn CBOC: 1750 SW Blankenship Rd West Linn, OR 97068 Community Resource and Referral Center: 308 SW 1st Ave, Portland, OR 97204 Salem CBOC: 1750 McGilchrist St. SE, Salem, OR 97302 The Loren R. Kaufman VA Clinic CBOC: 704 Veterans Drive, The Dalles, OR 97058 North Coast CBOC: 91400 N. Neacoxie Street, Warrenton, OR 97146 Bend CBOC: 2650 NE Courtney Drive, Bend, OR 97701 Lincoln City CBOC: 4422 NE Devils Lake Road, Lincoln City, OR 97367 Newport CBOC: 1010 SW Coast Highway, Newport, OR 97365

Services to these 10 CBOC locations will be at agreed upon price per service.

Non-Emergent Issues – Expected response time of within 24 hours, or less, from the placing of the service call to IPM Contractor.

Ants and other insect pests which do not pose an immediate threat to our patients and staff.

Objective

IPM Contractor shall provide Green Shield Certified “Natural Choice" pest control services based on Integrated Pest Management (IPM) principles at both the Vancouver VA and Portland VA campuses.

These IPM services will be provided on a regular Bi-monthly (two visits per month) schedule The IPM vendor will be inspecting and servicing bait traps bi-monthly (2x/month) and performing follow up inspections on previous areas of pest activity.

These IPM services will maintain and promote safe, efficient, and environmentally sound pest control strategies; preventing or controlling disease vectors and other pests that may adversely affect health, impede operations, or damage property that:

Fully comply with all appropriate laws and regulations i.e., Occupational Safety and Health Act (OSHA), Title 29 Code of Federal regulations (CFR) 1910.20, Access to employee exposure and medical records; 29 CFR 1910.132, Personal Protective Equipment; 29 CFR 1910.134, Respiratory Protection; 29 CFR 1910.1200, Hazard Communication, and Environmental Protection Agency (EPA), Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA), involving pesticide use and other pest control procedures.

Incorporate IPM philosophy and strategies into all relevant aspects of Medical Center pest management planning, training and operations.

Control pests while minimizing human exposure, secondary poisoning to non-target animals and pesticide-related water pollution by adhering to the following conditions:

The following products may not be used for insect control:

Products labeled with the signal word “Danger” Organophosphate products (e.g., diazinon or chlorpyrifos) Carbamate products (e.g., carbaryl) Containerized baits are preferred for ant, cockroach, and bed bug control.

Spraying of insecticides may NOT be used, except insecticidal soaps and plant-based products (e.g., pyrethrin, mint oil, rosemary oil, etc.).

Trapping and exclusion will be the primary rodent control methods. To prevent bait resistance and secondary poisoning, rodent baits will only be used when trapping and exclusion are unsuccessful and in consultation with the Portland VA HCSIPM coordinator.

No outdoor applications of pesticides of any kind will be applied on impervious surfaces when a 40% or greater chance of rain is forecast within three days unless the pesticides are containerized baits that will not contribute to runoff pollution.

Prior to application -- Contractor must notify the Nurse Manager, or the Nursing Supervisors overseeing the employees in the working areas that are to be treated with any pest control product other than containerized baits.

New products that the Contractor may wish to use mid-contract must be approved by the VA IPM Coordinator prior to use.

Eliminate Nuisance pest populations: At sites designated by the VA Pest Management Officer (PMO), or his/her designee; that have historically had regular pest issues requiring bi-monthly (2x/month) service with the goals of:

Reducing the frequency and severity of pest problems using IPM strategies by 30% based on historical data (i.e. prior year call back for pest mitigation of same location) Reducing access and favorable environmental conditions that support pests Reduction of pest presence will be based on visual inspections conducted by PMO or their designee. Tracking sheets will be maintained and submitted electronically to the COR to ensure that visual inspections are conducted NLT monthly at all Portland and Vancouver locations.

Certification and Training The Contractor shall be licensed. As a minimum requirement, Contractors shall demonstrate skills, knowledge, and abilities that meet Federal, state and local requirements. IPM Contractor employee’s skills, knowledge and abilities include, but are not limited to:

Recognizing common pests to be controlled and damage caused by them.

Reading and understanding the label and labeling information including: the common name of pesticides applied, pest(s) to be controlled, timing and methods of application, safety precautions, and any specific disposal procedures.

Appling pesticides in accordance with label instructions and warnings. Include preparation of the proper concentration of pesticide to be used under particular circumstances, and take into account such factors as the area to be covered and the quantity dispersed in a given period of application.

Recognizing local environmental situations that must be considered during application to avoid contamination of special facilities, especially particular areas in medical research facilities (chemical laboratories, animal research units, etc.).

Recognizing common poisoning symptoms and procedures to follow in case of a pesticide accident.

The categories (reference is made to the listing of categories described in the implementing regulations, 40 CFR, Part 171.3, to Pub. L. 92-516) in which IPM certification is required are:

Industrial, Institutional, Structural, Health Related Pest Control Contractor must demonstrate a practical knowledge of a wide variety of pests, including their life cycles, types of formulations appropriate for their control, and methods of application that avoid contamination of food, damage and contamination of habitat, and exposure of people and pets. Since human exposure including babies, children, pregnant women, and elderly people is frequently a potential problem, applicators must demonstrate practical knowledge of the specific factors, which may lead to a hazardous condition, including continuous exposure in the various situations, encountered in this category. Because health related pest control may involve outdoor applications, applicators must also demonstrate practical knowledge of environmental conditions, particularly related to this activity.

Public Health Pest Control Contractors shall demonstrate practical knowledge of vector-disease transmission as it relates to and influences application programs. A wide variety of pests are involved, and it is essential that they be known and recognized, and appropriate life cycles and habitats be understood as a basis for control strategy. These applicators must have practical knowledge of a wide variety of environments ranging from commercial/healthcare waste streams to those conditions found in healthcare buildings. They need to have practical knowledge of the importance an employment of such non-chemical control methods as sanitation, waste disposal, and drainage.

Certification in other categories is necessary as individual facility conditions dictate. PCOs must be certified as required.

NOTE: PCOs, staff or commercial, are not to work outside of their individual license requirement.

Continuing education activities are required to maintain license. Training is available from a variety of sources, such as: military installations, local and state health departments, Consumer Protection and Environmental Health Services, correspondence courses, pesticide manufacturers, etc.

NOTE: Continuing education activities must meet Federal, state and local requirements related to same.

Safety Pest management in healthcare facilities is more complex than control practices in other types of institutions. The potentially serious adverse effect of pesticide exposure on patients in various stages of debilitation and convalescence, and in varied physical and attitudinal environments, requires that a cautious, conservative policy be adopted concerning all uses of pesticides. The use of any pesticide poses a potentially significant threat to human health. Therefore, the benefits of using pesticides must be examined considering the potential environmental hazards and adverse impacts on human health. Safety considerations must be paramount. It is important to understand that control of pests through alternative methods (environmental sanitation, trapping, exclusion, etc.) is the first choice. Only after these methods have failed should pesticide application be considered. Chemical control must supplement, not replace, other control measures. Safety equipment and application procedures must be major considerations when a chemical pesticide is utilized. All rodenticides or traps shall be placed only at times and in the areas approved by the COR, or his/her designee. Rodenticides, and/or traps shall be replaced as necessary, and per manufacturer recommendations. No pest control material or trap shall be placed in a location where it could potentially be recovered by patients, nor shall such material be allowed to contact food or cooking utensils.

Quality Assurance

All Emergent calls will be addressed and acted upon within 2 hours of the call being placed to the Contractor.

Non-Emergent calls will be addressed and acted upon within 24 hours.

Reduce Nuisance Pest by 30% based on historical data.

Failure to meet prescribed timeframes shall not exceed three

(3) times per quarter.

Non emergent calls will be tracked in Pest Management Log, excessive wait time will be reported to POM and COR

Visual inspections and IPM reports will verify desired (30%) reduction. Re-infestation will be tracked and reported to CO for remedy

Required Contracting Reporting After each IPM service visit (scheduled or non-scheduled) Contractor personnel will submit documentation including, but not limited to:

The name and address of the individual who applied the pesticide.

The location, by building and room number where each pesticide was applied.

The pest or pests against which the pesticide was applied.

The date and time of application.

The brand name of the pesticide applied.

The name of the pesticide manufacturer, or the Federal EPA registration number of the pesticide.

The rate of application or amount of the pesticide applied, and the total area treated.

The Contractor shall be responsible for supplying, completing and submitting all reports required or requested by Federal, State or local ordinances, which pertain to any duties contained in the contract.

The Contractor Shall furnish the Portland VAHCS IPM POC’s office, prior to initial application, the trade names (if any), and the chemical names of all approved pesticides/chemicals along with appropriate antidote information and current Safety Data Sheets (SDS). The Contractor shall supply this information as new products are submitted for approval to the POC.

Personnel Screening Compliance The Contractor’s records/documents must show that they appropriately screen individuals requiring access to the Medical Center’s information and information systems prior to authorizing access.

The Contractor shall maintain records or documents that show that the personnel screening control responsibility has been assigned and specific actions taken to ensure the implementation of this control.

The Contractor documents/records must show that they consistently conduct personnel screening for positions within their working unit on an ongoing basis.

When anomalies or problems are encountered by the Contractor in the implementation of the personnel screening control, these are documented and the resulting information is used to improve the control.

The VA requires that all Contractor personnel be subject to an appropriate Federal background screening, and must acquire a VA photo badge to be permitted permanent access to VA facilities, information and information systems, in accordance with requirements contained in VA Directive and Handbook 0710, Personnel Suitability and Security Program, and VA Directive 0735, Personal identity Verification (PIV) of Federal Employees and Contractors.

Investigative Process for Contract Personnel For suitability and security eligibility determinations within VA, contract personnel will be subject to the same investigative requirements as those for regular VA appointees and employees. When appropriate, exemptions may be applied as described in VA Directive 0710, paragraph 2c, Exemptions. The Security and Investigations Center initiates and adjudicates background investigations of contract personnel for Low, Moderate, and High-Risk position designations. Non-citizen contract personnel appointed to Low Risk or Non-sensitive positions will be subject to a NACLC investigation, to be initiated by the Security and Investigations Center within 14 calendar days of appointment.

Contractor personnel may be provided brief or one-time access to VA Clinical, Patient Care, and Administrative areas without requiring a background screening or investigation, typically when the assigned contractor employee is unavailable. All such contract personnel providing interim pest issues will be escorted, or overseen by a suitable VA employee designated by the EMS Program Manager, Assistant Manager or COR as needed. Access will be during the operational hours of 0700 1530, Monday – Friday.

A risk assessment will be conducted by the requesting office and reviewed by the Information Security Officer, using Appendix A and Information Technology Risk Assessments to determine the level of access required for the performance of the Contractor's work. This risk assessment will examine the need and urgency of the Contractor's performance, balanced against the possible harm that could result from the loss, misuse, or unauthorized access to or modification of VA information; including the potential for harm or embarrassment to an individual who is the subject of the information. The Information Security Officer will then make a written determination as to the appropriate safeguards required to protect VA information. These safeguards can range from intermittent to continuing oversight by a suitable VA employee. Such a risk assessment will also ensure that consistent procedures are taken in the protection of VA information that is non-national security in nature.

GEMS

The Portland VA Medical Center has a Green Environmental Management System (GEMS). The Medical Center is committed to protecting and improving the environment. Our required goals are:

Taking a leadership role in environmental stewardship by providing a clean and safe environment in our community Conserving natural resources and supporting their sustainability by upgrading our environmental systems Reducing the use of hazardous products and the generation of wastes Purchasing renewable, reusable, recyclable and recycled products Working to constantly improve the immediate and long term environmental impacts of the products, services and processes used by the Portland VAHCS Medical Center

The Medical Center Contractor must follow the spirit of GEMS and recycle all applicable material. The Contractor will follow the GEMS guidelines provided by the Medical Center GEMS coordinator.

ATTACHMENT – LIST OF AREA/BUILDINGS TO BE SERVICED

AREA/BUILDING/FUNCTION

Portland Campus

Vancouver Campus:

Building T2143 – Offices Building T1819 – Museum Building T1819 – VISN-TIMS

Attachment A

CONTROL MEASURES FOR BED BUG TREATMENTS

IN VA HEALTHCARE FACILITIES

1. An uncontrolled bed bug infestation can quickly spread from one area of a health care facility to others. Effective control depends on an integrated pest management (IPM) approach that incorporates education of staff to raise awareness of bed bug prevention and detection, mechanical and physical methods to rid an area of bed bugs, and careful use of pesticides as labeled.

2. As part of the IPM approach, and to facilitate multiple inspections and treatments, keep records of the location, date of discovery, inspections, treatment modalities used, and dates of treatment of any bed bug infestations at the facility. In addition, keep records of the dates and findings of routine follow-up inspections.

3. Bed bug mitigation that involves a Pest Management Professional (PMP) with experience in bed bug control is strongly recommended. Considerations for an IPM approach to bed bug control at the health care facility include, but are not limited to:

a. Inspection. Prior to implementation of control measures, including cleaning, in an area suspected of having bed bugs, the area needs to be inspected by a person with experience in bed bug detection to determine the extent and locations of the infestation.

b. Mechanical Control Methods.

Vacuuming. Vacuuming is an effective first step in a mitigation plan to remove bed bugs from surfaces such as mattresses. However, vacuuming is less effective at removing bed bugs from other harborages that may be difficult to access with the equipment, such as cracks and crevices. Additionally, the bed bug eggs are strongly attached to the surface on which they are laid and are very resistant to vacuum removal. Therefore, vacuuming alone is typically not adequate to eliminate an infestation.

Removal of Items. The removal of a mattress or furniture item that is infested with bed bugs and replacement with new items can reduce the immediate infestation. However, if bed bugs are present in other harborages in the area and are not eliminated, the replaced items may subsequently become infested.

Cleaning. Thoroughly clean a room or area after it has been inspected to assess the magnitude of the infestation. Items to clean include, but are not limited to, mattresses, furniture, walls, behind wall hangings, and drawers. Use a firm brush to remove bed bugs and eggs not removed by vacuuming. Items need to be cleaned completely (e.g., pull drawers out entirely to clean the back, turn furniture upside down if possible). Remove clutter.

Exclusion. Bed bugs cannot break through even simple barriers, such as sealant, paper, or fabric. Therefore, sealing harborages such as cracks blocks access to hosts. Mattress encasements can be effective at trapping any unnoticed bed bugs and eggs that remain after vacuuming and cleaning, which prevents the bed bugs from feeding. Select encasements that are specified to be effective against bed bugs.

Other Treatment Methods. New and innovative bed bug identification methods may and should be employed to ensure rapid identification and eradication of the pest. Included methods such as canine detection should be considered monthly, or quarterly at minimum.

**All new or experimental treatment methods need approval of Facility Pest Management Coordinator

c. Verify any detected evidence of an infestation for an identification of bed bugs.

(1) Estimate the magnitude of the infestation by examining all potential harborages. Rooms adjacent (horizontally and vertically) to the affected area need to be examined, as well.

d. A multifaceted integrated pest management (IPM) approach to exterminate the infestation will be necessary given the variety of bed bug harborages and the varying susceptibility of bed bug life stages to different control measures. The intervention will likely involve participation of staff from Environmental Management, Facilities Management, the Environment of Care, and Primary Care.

e. Once control measures have been implemented, follow-up inspections are necessary to monitor the effectiveness of the treatments. Repeated implementation of control measures is often necessary for complete eradication since bed bugs are well adapted to hiding, and any eggs that had been laid in hidden sites and escaped the initial treatment would potentially hatch several days later and continue or quickly renew the infestation. Once an infestation is determined to be eradicated, routine inspections thereafter are necessary to detect re-infestations early.

f. Physical methods to rid an area of bed bugs

(1) Heat. Adult and nymph bed bugs are killed by temperatures above 45 degrees Celsius (°C) or 113 degrees Fahrenheit (°F). Eggs are killed at temperatures at or above 46°C or 115°F. Time of exposure is critical in both cases. Times can range from 7 minutes at 115°F to 60 minutes at 113°F. Therefore, for expediency and thoroughness, temperatures higher than 115°F are recommended.

(a) Steam treatment of surfaces, such as mattresses and fabrics, has been effective at eliminating bugs and eggs. This method must be implemented by an experienced, licensed PMP in accordance with manufacturer’s instructions and safety precautions.

(b) Launder linens and other washable fabrics from infested areas in hot water and detergent; dry these items using the dryer hot cycle for at least 30 minutes to kill bed bugs and eggs. NOTE: Water temperatures of at least 46°C (115°F) will kill all stages of bed bugs, including bed bug eggs. Transport the items to the laundry site in sealed bags or containers. Bags are available that dissolve in the wash. Consider alternative options for non-washable fabrics such as freezing (see Att. C subpar. 3c(2)) or fumigating (see Att. C subpar. 3d(5)).

(c) Heat treatment of infested items to a temperature of at least 46°C (115°F) using a contained heating system can kill bed bugs on the item. However, if the entire item does not reach at least 46°C (e.g., the inner parts of furniture) then the method may not be effective at killing all bed bugs present. Heat treatment requires the use of specialized equipment; some methods (e.g. heat chambers or trailers) must be implemented by trained operators.

(d) Heat treatment of entire rooms or areas to a temperature above 46°C (115°F) may be an option as part of an IPM program for bed bug control. Trained professionals use specialized equipment to expose the area with bed bugs to heated air (130 to 150°F) to ensure the target temperature is reached in all sections and items. Health care facilities need to consider the feasibility of this treatment method given the need to identify and protect all heat-sensitive equipment, items and structures (e.g. fire sprinklers) in the room or area to be treated. Furthermore, bed bugs in the area may attempt to avoid the heat by moving to adjacent areas not being treated.

(2) Cold. Bed bugs are killed after extended exposure (days) to freezing temperatures (below -18°C or 0°F). While this method of pest management is not feasible for a room or area, it can be useful for eliminating bed bugs from smaller objects, particularly those that cannot withstand other mitigation methods such as laundering in hot water. Seal objects in a container or bag and store below -18°C for at least 4 days to kill any bed bugs present. It is critical that the temperature be below -18°C or the bed bugs will not be killed in this time. Another cold treatment method involves the use of liquid carbon dioxide to rapidly freeze bed bugs at -80°C (-110°F); this method involves specialized equipment.

(3) Chemical methods to rid an area of bed bugs. An intervention strategy that does not include some sort of chemical treatment is often not successful at eliminating the infestation because of the elusive nature of bed bugs. Treat all areas identified in the inspection as bed bug harborages, especially cracks and crevices, as allowed by the label(s) on the product(s).

NOTE: Chemicals used for insect control must be labeled, U.S. Environmental Protection Agency (EPA)-registered, and properly formulated. For bed bug control, the pesticide needs to be labeled for use against bed bugs. Applications of these chemicals at the health care facility must be implemented by a licensed, certified PMP in accordance with current laws and manufacturers’ instructions, including adherence to locations and types of materials that can be treated.

The following chemical procedures are encouraged:

(a) Close the area or room from use prior to application of chemical treatments. Do not use the area or room for patient care until advised by the PMP that it is safe to do so. Consideration needs to be given to the patient population before selecting pesticides and before reopening the area or room for use. For example, patients with respiratory ailments may be particularly sensitive to certain chemicals.

(b) Vacuum the area prior to treatment to remove dust and debris that can hinder effectiveness of the product(s)

(c) Different chemicals may be required for different treatment locations, application requirements, or jurisdictions. For example, a dust may be more appropriate than a liquid for the treatment of electrical boxes. Selection criteria for pesticides include the least hazardous material, the most precise application technique, the least quantity necessary, and consideration of the patient population.

(d) There are many types and formulations of pesticides on the market that are U.S. EPA-registered for use against bed bugs. Once it is determined that pesticides will be used, it is strongly recommended that pesticide rotation be part of the treatment strategy to mitigate pesticide resistance. Pesticides with residual activity may not be very effective for bed bug control once the compounds dry since bed bugs may not pick up a lethal dose from walking on them.

NOTE: There is some evidence that populations of bed bugs exist in the United States that are resistant to pyrethroid insecticides, a commonly-used residual compound against bed bugs.

(e) Inorganic materials such as diatomaceous earth and silica gels (desiccant dusts) can be used to kill bed bugs. These products do not decompose readily, have residual effectiveness, and can be useful in sites where liquid products are not recommended. Furthermore, they are available in forms that are non-toxic or have low toxicity to humans.

B.2 DELIVERY SCHEDULE

12.00

12.00

12.00

SECTION C - CONTRACT CLAUSES

C.1 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (OCT 2018) ALTERNATE II (OCT 2018)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115–91).

(3) 52.209-10, Prohibition on…