36C26018Q0263-00001000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 00001 36C26018Q0263 None 36C260 Department of Veterans Affairs Network Contracting Office 20 5115 NE 82nd Ave, Suite 102 Vancouver WA 98662 36C260 Department of Veterans Affairs Network Contracting Office 20 5115 NE 82nd Ave, Suite 102 Vancouver WA 98662 To all Offerors/Bidders

36C26018Q0263 04-06-2018

X X X 04/16/2018 3:00 p.m. PST X A). The purpose of Solicitation amendment 00001 is to update the SOW and answer questions.

B). The amended SOW and answers to questions are attached.

C.). As a result of this amendment the due date for reponses is 04/16/2018 3:00 p.m. PST.

D). All other Provisions and Clauses remain unchanged.

1. What is the daily number of rooms that should be held per night? 7

1. Within the SOW for the above referenced solicitation notes the hotel must hold empty rooms until 5 pm and reserved and late arrivals until 6 pm under item 6 but then under item 9 it notes all rooms are to be held until 7 pm. What time shall the Hotel hold the rooms until they can be released back? 6pm

1. VA will not accept billing for reserved rooms which are vacated early. ?

Standard industry practice is once an occupant checks into a room the room is billable as the room cannot be re-occupied without housekeeping services due to liabilities. Are you saying that if a veteran checks into the hotel, goes to the VA, is sent home that day without staying the night the VA will not pay for the room the veteran already checked into? Please clarify. If the veteran checks in and occupies the room the VA will pay for the room. If the Veteran reserves the room but then is cleared to travel home and does not occupy the room the VA will not pay for the room.

1. Historically how many rooms have you been using pew week? 22-25

1. Section 17 page 11 item b. notes Monday through Friday shuttle service to airport and VAMC. What about patients arriving by air on Sunday for medical appts? Is this transportation to be included? there wont be many we don’t fly very many people in on Sundays this will be addressed and billed on a case by case bases

1. Section 17 page item c. notes additional transportation may be needed. Will there be additional locations for drop off and pick up? How often does this situation occur? Is there any history of unscheduled transportation needs? Will the contractor be able to bill for any additional transportation needs? Unknown this will be removed from the SOW.

1. Section 19 page 12 notes a 10 mile distance from the VA. Is this a radius distance or street travel distance please? Travel street distance

1. Section 20 page 12 notes the VA will provide the name and arrival date only to the contractor. Will you be providing the length of stay also? yes

B.2 STATEMENT OF WORK

STATEMENT OF WORK

Lodging Services For the Spokane Mann-Grandstaff VAMC 4815 N. Assembly St.

Spokane, WA 99205

1. GENERAL

The Contractor shall provide Hotel Services for Patient Lodging for an estimated seven (7) pre approved patients per week for the Spokane Mann-Grandstaff VA Medical Center (VAMC). The rooms shall be fully furnished. If additional rooms are required and available they shall be provided at the same rate. The number of rooms required during the contract period maybe subject to increase and/or decrease, as the need arises. Veterans, as well as, significant others shall be referred to the Contractor's facility for lodging. Contractor shall be obligated to hold the rooms for patients until approximately 6:00PM every evening, Sunday through Saturday.

2. CONDITIONS

Only the cost of the daily room rate shall be the responsibility of the VA Medical Center, Spokane WA; all other costs for meals, incidentals, telephone calls or other amenities available at or delivered to the Veteran Beneficiary, shall be the sole responsibility of the Veteran Beneficiary at the time of checkout. These charges shall be paid for by the Veteran providing a credit card at time of check-in or by other methods of payment approved by the Contractor.

3. ROOM RATES

Room rates offered shall be single (1 bed) and/or double occupancy (2 beds), depending on the presence of a spouse, significant other and/or caregiver for each individual patient. Contractor shall provide a minimum of Seven (7) standard rooms during the week and shall be located in a reasonably quiet, tranquil location within the facility. Contractor shall allow spouses, significant others or caretakers to stay with the patients, at no additional cost to the Veteran Beneficiary.

Daily room rates will include all applicable taxes, fees, and any other no-charge services offered to guests of the hotel/motel. Contractor will offer one and only one room rate. The room rate will cover reservations for Single Occupancy and for Double Occupancy. The room rate will cover rooms with one (1) bed of queen size or larger and will cover rooms with two (2) queen size beds. The Veteran will be allowed their caregiver, driver, and/or attendant to stay in the same room with them. Any additional rooms for caregivers, drivers, and/or attendants are the sole responsibility of the Veteran or the caregiver, driver, and/or attendant and will not lodge at Spokane VAMC expense.

a. Daily room rates will include daily changes of linens and toiletries and daily maid service.

b. Daily room rates will include free parking.

c. Daily room rates will include free wireless internet access.

d. Daily room rates will include, at least, one touch tone telephone (no deposit required). Telephone service will be capable of long distance calls when long distance calls are placed using a telephone calling card or other telephone charge method. Any long distance charges are the responsibility of the occupant and not of VAMC. Telephone service will be equipped with voice messaging system or front desk message service.

e. Daily room rates will include, at the minimum, a complimentary continental breakfast.

f. Daily room rates will include 24-hour front desk coverage.

4. FACILITY

Spokane VAMC requires approximately Seven (7) hotel/motel rooms be held per day for beneficiaries from Sunday through Thursday and approximately 7 (7) hotel/motel rooms per day on Friday through Saturday. At least half of these rooms must be rooms with two beds.

Rooms shall be wheelchair accessible. In no case shall there be interior or access stairs in any of the rooms for the Veteran Beneficiary. Handicapped rooms must be available and comply with ADA guidelines, to include wheelchair access to the room, bathroom, and shower. At least two (2) rooms will provide wheelchair, roll-in shower access. Rooms with roll-in showers must have two beds. All ADA rooms must be ground floor or accessible by ADA compliant elevator.

All rooms shall be non-smoking rooms.

All rooms shall be fully furnished and shall include Contractor provided utilities, customary room amenities, and other specified services in this contract.

All rooms shall be located in a single hotel or motel property.

All communal areas, such as lobbies, hallways, restrooms and laundry rooms must be wheelchair accessible.

5. SAFETY

Buildings in which space is offered shall be evaluated in accordance with the latest editions of the National Fire Codes and the Uniform Building Codes.

Maintenance by the Contractor of Contractor-owned fire extinguisher(s) shall be in accordance with the (NFPA) Standard No. 101.

Smoke detectors shall be installed in each guestroom, office/storage area, hallway and other communal areas -in accordance with the National Fire Protection Association (NFPA) standard 72.

Facility shall comply with all City, County, State and Federal Building Codes and ordinances applicable to ownership and operation of the building in which the rooms are located.

Facility must meet the minimum fire safety requirements. Facility shall be incompliance with the Hotel and Motel Fire Safety Act of 1990 (PL 101-3) Facility must be professional clean and sanitary

Facility shall have an automatic sprinkler system, with a sprinkler head in each guestroom in compliance with the (NFPA) standards 13 or l 3R. Properties three stories or lower in height are exempt from the sprinkler requirement.

6. RESERVATIONS

a. Hotel/motel rooms are to be held for reservation by authorized Spokane VAMC staff for eligible Spokane VAMC beneficiaries until 6:00 p.m. If no reservation has been made by 6:00 p.m. on that day, the hotel/motel rooms are released for use. If a reservation has been made, the room must be held until 6:00 p.m. to allow time for the lodger to check-in. If the lodger does not check-in or notify the hotel by 6:00 p.m. of a late arrival, the Contractor may release the reserved room for that night. If the lodger arrivals late without notifying the Contractor and the reserved room was released and provided to another client, the Contractor is authorized to lodge the Veteran in another room, as available.

b. The Contractor shall allow occupancy of the room covered by this contract for the specific individual referred by authorized Spokane VAMC personnel using a signed reservation and authorization form. Spokane VAMC will inform the Contractor of each Veteran’s name, identification number, date of arrival, and duration of stay.

c. Services shall be performed seven days a week. General check in time may begin at 2:00 p.m. and general check out time will be at 11:00 a.m. Early and late check in and check out times may be arranged by authorized Spokane VAMC personnel or the Veteran with hotel/motel staff.

d. Hotels/motels reserve the right to deny lodging services to a PVAMC beneficiary on the basis of disruptive or inappropriate behavior by the beneficiary or the beneficiary’s companion, or due to flagrant disregard for hotel/motel property, policy, or personnel by the beneficiary or the beneficiary’s companion(s). Hotel/motel staff are to notify Self-Care Lodging staff, in writing via letter or email, of the Veteran’s name and the date and description of the incident.

7. RESTAURANT/CONTINENTAL BREAKFAST

Lodging facility shall be within walking distance of a reasonably priced restaurant. Contractor shal1 provide menus and/or listing of restaurants that are nearby to the hotel. The Contractor shall allow food to be delivered to their facility for the Veteran in the event that the Veteran cannot go get their own food.

Lodging facility shall provide a daily continental breakfast available for the Veteran.

8. CHECK IN I CHECK OUT

The COR shall inform the Contractor of the name and time each specific, VA-referred occupant is expected to be checking in/out of the hotel/motel via telephone. In the event a VA referred occupant refuses to leave the room, the Contractor shall immediately notify the COR. Also in the event that a VA-referred occupant checks out of the hotel/motel without prior notice from the VA, the Contractor shall immediately contact the COR at 24 hrs a day if needed and/or required. For the purposes of this contract, the Contractor shall use existing check-in/check-out times.

9. EXTENTIONS I CANCELLATIONS

The COR shall have the option of extending VA patients stay at the agreed upon rate.

In the event that the requested rooms are not needed and/or required, the COR shall have the option to request same day cancellations at no additional cost to the Government and/or be penalized for last minute cancellations. The COR shall cancel the rooms before 7:00PM each day. VA Medical center, Boise, ID shall not be charged for the rooms, unless they are utilized.

10. DAMAGES

The room occupant shall be liable for any damages occurred during occupancy. The Spokane VAMC shall not assume any liability for such damages or theft of property. These charges shall be paid for by the Veteran providing a credit card at time of check-in or by other methods of payment approved by the Contractor.

11. EMERGENCIES

VA-referred occupants are afforded no special emergency privileges and shall be instructed to utilize local 911emergency services in the event of an emergency situation. If the Contractor becomes aware that a VA-referred occupant appears to be involved in an emergency situation of any kind, the Contractor shall contact local 911 emergency services and the COTR and/or appropriate VA representative.

12. INSPECTION AND ACCEPTANCE

The hotel/motel facility shall be inspected by a team of VA employees cognizant with the requirements and appropriate standards prior to award of this contract or the exercise of any option periods. The Contracting Officer shall notify the Contractor COR or POC prior to the inspections and set-up the date, times and make arrangements with the Contractor POC, COR and/or his/her designee to inspect the Contractor facility.

13. CONTRACTING OFFICERS REPRESENTATIVE (COR)

Delegation of Authority letters shall be forwarded to the using service and the Contractor after agreement has been signed, identifying the individual(s) as the COR(s). No service shall be provided without the approval of the COR or his/her designee of this contract.

The Contractor shall not accept any instructions issued by any other person(s) other than the Contracting Officer or his/her delegated representative acting within the limits of his/her authority.

14. HOURS OF SERVICE

Except by special alternative arrangement, Spokane VAMC holds the following business hours. Business Hours/Days: are defined as the time of 7:00AM to 9:00PM, Monday through Friday, excluding Federal holidays:

New Year's Day January 1 * Martin Luther King's Day Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4* Labor Day First Monday in September Columbus Day Second Monday in October Veteran's Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25* *If the date falls on a Saturday, the Government holiday is the preceding Friday. If the date falls on a Sunday, the Government holiday is the following Monday.

In addition to the designated holidays, the Government observes the following days:

Any other day designated by Federal Statute Any other day designated by Executive Order Any other day designated by the President's Proclamation

Off Business Hours are defined as the time of 9:01PM to 6:59AM, Monday through Friday, all day Saturday, Sunday and Federal holidays.

15. BILLING PROCEDURES

The Contractor shall fax the monthly invoices in the arrears to the Spokane VAMC for review at the end of each month to the fax number listed below. After review and approval of the invoices the COR shall contact the Contractor and advise them, to go ahead and submit the invoices to the address listed below for payment, this process should not take longer than one (1) to two (2) days at the most.

Fax Number: Attention: Beneficiary Travel 509-434-7193 Spokane VAMC will only pay for authorized rooms and nights of lodging. If a Veteran or a person accompanying the Veteran elects to remain in the hotel/motel room beyond the authorized time period, payment for the additional nights will be the sole responsibility of the Veteran or the Veteran’s companion. In the event a VA referred occupant checks out of the hotel/motel before completing an authorized stay, the Contractor will notify Self-Care Lodging Program staff. If the veteran checks in and occupies the room the VA will pay for the room. If the Veteran reserves the room but then is cleared to travel home and does not occupy the room the VA will not accept payment for the room.

Contractor shall charge no fees to Spokane VAMC or the Veteran for Veteran’s with registered service animals.

Contractor shall limit pet fees to no more than $25 per day, per pet for any non-registered, non-service animal. Pets must be declared to the Contractor prior to the Veteran occupying the room. Contractor retains the right to charge additional fees or fines for non-declared pets. Lodgers are responsible for paying for pet fees directly to Contractor. Spokane VAMC will not accept billing for pet fees or fines.

The Veteran lodging with the Contractor is responsible for any and all additional amenities, to include, but not limited to room service, pay-per-view movies, or meals not included in the basic room rate. PVAMC will not accept billing for any associated lodging amenities.

Spokane VAMC will not pay for any alcoholic beverages.

Veterans and/or their companion are responsible for any damages to rooms or property due to their actions or inactions or the actions of their pets. Hotels/motels may charge lodgers directly for such damages. Spokane VAMC will not accept billing for any damages to rooms or property.

16. MANDATORY ELECTRONIC INVOICING

VA published the final rule requiring vendors to submit invoices electronically to the Financial Services Center (FSC) in the November 27, 2012 Federal Register. The rule became effective December 27, 2012. The rule includes a new contract clause to be inserted in all solicitations and contracts by the contracting officer (VAAR 852.232-72). Vendors can comply with the rule by using either of the two methods below:

Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

0. VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

1. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org).

Vendor e-Invoice Set-Up Information:

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

· Tungsten e-Invoice Setup Information: 1-877-489-6135

· Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

· FSC e-Invoice Contact Information: 1-877-353-9791

· FSC e-invoice email: vafsccshd@va.gov

17. SHUTTLE SERVICE

Lodging facility shall provide a courtesy shuttle service for the Veteran. Pick-up & Drop offs available to the Spokane Airport and to the Spokane VAMC located at 4815 N. Assembly St. Spokane, WA 99205. 7 days a week.

a. Contractor shall provide shuttle service for authorized lodgers and their caregiver, driver, and/or attendant to and from the Spokane VAMC facility providing the scheduled medical care.

b. Shuttle service shall be offered Monday through Friday during business days. Shuttle service will be offered at least twice a day, once in the early morning at approximately 7:30 a.m. and once in the late afternoon at approximately 4:30 p.m. The Spokane VAMC sometimes has patients fly in on Sundays, a determination will be made by Self-Care Lodging Program Staff in consultation with hotel/motel staff. Shuttle service outside the normal business hours will be handled on a case by case basis and will be charged separately.

d. Shuttle Rider List: The contractor shall provide a Shuttle Rider List to the Self-Care Lodging Program Support Assistant on the first business day of each week. The Shuttle List will be faxed and will include the names, dates and times of shuttle use, and destination (Spokane VAMC facility or hotel) that occurred the prior business week.

18. RISK CONTROL

a. Patient Emergencies In the event a VA referred occupant is in an emergency situation of any kind, the Contractor will contact the 911 emergency medical services to respond to the emergency. The Contractor will also notify authorized PVAMC personnel of the situation.

b. Occupational Safety & Health Administration (OSHA) Compliance Contractor will comply with OSHA standards and share that information with employees who clean bathrooms and surrounding areas in order that they may take proper precautions when cleaning.

c. Room Maintenance Daily room maintenance will comply with all Federal, State, and local laws in compliance with FAR 52.212-4(q).

d. General Building Requirements and Specifications

1. The hotel/motel rooms will comply with all city, county, and state building codes and ordinances applicable to the ownership and operation of the building in which the rooms are located. Rooms will comply with the applicable and current National Fire Protection Association (NFPA) Life Safety Code and Americans with Disabilities Act (ADA) guidelines.

2. Heating and cooling requirements will be in compliance with ADA and State of Washington Laws. All cooling and heating devices and appliances, including, but not limited to, furnaces, fireplaces, electrical baseboard heaters, and water heaters, will be an approved type in good and safe working order and will meet all installation and safety codes. Contractor will maintain all appliances and utility systems in compliance with all installation and safety codes.

3. Electrical and lighting requirements will be in compliance with ADA and State of Washington Laws. All electrical equipment, wiring, and appliances will be of an approved type, in good and safe working order, and will meet all installation and safety codes.

4. Sanitation Requirements: All plumbing fixtures will be trapped and vented and connected to an approved sanitary sewer. All sanitary facilities, equipment, structures, and premises will be of an approved type, in safe and sanitary condition, and in good working order and meet all installation and safety codes.

5. Fire Safety:

a. Buildings in which space is offered will be evaluated in accordance with latest editions of the NFPA 101 LIFE SAFETY CODE and ADA.

b. Equipment, services, or utilities furnished, and activities of other occupants will be free of safety, health, and fire hazards. When hazards are detected, the Contractor will promptly correct hazards.

c. Maintenance of Contractor owned fire extinguishers will be provided by the Contractor in accordance with NFPA Standard No. 10.

d. As required by code, smoke detectors/alarms will be installed in each room, office, storage area, hallways, and other common areas.

6. Wheelchair Accessibility: Common areas such as hallways will provide for an accessible path of travel for wheelchairs.

7. Elevators: If elevators are a part of the room complex, they will conform to the latest requirements of the American Society of Manufacturing Engineers (ASME)/American National Standards Institute (ANSI) A17.1 Safety Code for Elevators and Escalators, except for elevator emergency recall and will be inspected and maintained in accordance with ASME/ANSI A17.2 Guide for Inspection of Elevators, Escalators, and Moving Walks Includes Inspection Procedures for Electric Traction and Winding Drum Elevators, Hydraulic Elevators, and Escalators and Moving Walks, or equivalent local code. The elevators will also comply with all local codes and ordinances.

8. Miscellaneous: No activity to the building and/or grounds that would cause an increase in dust, dirt, or spores to be airborne (i.e., renovation to the building, movement of earth on the grounds) will take place without the Contractor’s written notification to the VA at least fourteen (14) calendar days in advance of the event.

9. Inspection: The Government reserves the right, at any time before and after contract award and during the term of the contract, to inspect the rooms and all other areas of the Contractor facility as necessary to ensure a safe and healthy environment for the VA referred occupants.

19. LOCATION/PROXIMITY TO VA MEDICAL CENTER

Lodging facility shall be located within 10 street travel miles from the Spokane VA Medical Center Spokane: VA Medical Center4815 N. Assembly St. Spokane, WA 99205. This is for the convenience of the Veteran patient to proximity of the hospital.

20. SECURITY REQUIREMENTS

The contractor shall not have access to VA sensitive or computer information and will not require access to VA Facilities. The contractor shall require patient name length of stay and date of arrival only, no other sensitive information will be provided to the contractor by the VA. No background investigation is required for this contract.

Privacy Officer Language for Statement of Work (SOW) Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data- General, FAR 52.227-14(d) (1).

VA information shall not be co-mingled, with any other data on the contractors/subcontractor’s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If an exception to this co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA’s information is returned to the VA or destroyed in accordance with VA’s sanitization requirements. VA reserves the right to conduct on-site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements.

Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.

The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract.

The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.

21. POINT OF CONTACT / CONTRACTING OFFICER REPRESENTATIVE

Point of Contact (POC): The POC is the Mobility Manager. The POC for the contract is:

Donald Moore Spokane Mann-Grandstaff VA Medical Center 4815 N. Assembly St.

Spokane, WA 992055 Donald.Moore2@va.gov Contracting Officer Representative (COR). The COR for this contract is:

Ronald Castillo Spokane Mann-Grandstaff VA Medical Center 4815 N. Assembly St.

Spokane, WA 992055 Ronald.Castillo5@va.gov

The POC is NOT a Contracting Officer Representative (COR), although the POC may certify invoices and perform other station-level duties.

22. DELIVERY SCHEDULE.